question update group info using data source in Community Central forum

update group info using data source

VSN — Mon, 12 May 2025 16:25:12 GMT

i have a requirement to update the existing groups and group members, and roles by using the transform map and data source..

all this information was stores in a Excel, i have to upload that file using data source and update the existing data.

Do i need to create data source and transform maps for different tables like one for Group table, and another for group members table, and another for Roles table.

Re: update group info using data source

nayanmule — Mon, 12 May 2025 17:05:31 GMT

I think you need to achieve this by using two data sources.

1. For Group - we have sys_user_group table where you can update the Name of the Group , Manager & Roles.

(You can create a transform map or simply upload the file from the list view using 'Import excel').

Thankyou!

2. For Group members - we have sys_user_grmember table where you can update the Group name & Group Members.

Re: update group info using data source

Robert H — Tue, 13 May 2025 05:48:24 GMT

Hello @VSN ,

You can do this using a single Data Source with two Transform Maps.

The 1st Transform Map would target the Group [sys_user_group] table, and would have field maps for the Name (coalesce enabled) and Manager columns.

To add the roles to the groups you need an "onAfter" Transform Script on the first Transform Map:

(function runTransformScript(source, map, log, target /*undefined onStart*/ ) { var roleNames = source.getValue('u_roles').split(','); var groupId = target.getUniqueValue(); roleNames.forEach(roleName => { var gr = new GlideRecord('sys_group_has_role'); gr.addQuery('group', groupId); gr.addQuery('role.name', roleName); gr.query(); if (gr.hasNext()) return; gr.initialize(); gr.setValue('group', groupId); gr.setDisplayValue('role', roleName); gr.insert(); }); })(source, map, log, target);

The 2nd Transform Map would target the Group Member [sys_user_grmember] table, and would map the Name and User ID columns (both with coalesce enabled).

Regards,

Robert

Re: update group info using data source

VSN — Tue, 13 May 2025 05:27:15 GMT

Can you help me with script?

Re: update group info using data source

Ankur Bawiskar — Tue, 13 May 2025 05:36:06 GMT

@VSN

approach is already shared by @Robert H . Please start from your side as it will be learning for you as well

you should get details from docs, youtube videos

If my response helped please mark it correct and close the thread so that it benefits future readers.

Re: update group info using data source

Robert H — Tue, 13 May 2025 05:49:15 GMT

Hello @VSN ,

Sure, I have updated my original reply. And I also reduced the number of required Transform Maps from 3 to 2.

Regards,

Robert

Re: update group info using data source

VSN — Wed, 14 May 2025 09:11:22 GMT

it was ignoring the values, not inserting

Re: update group info using data source

VSN — Wed, 14 May 2025 20:01:11 GMT

That solution not working and we are not creating new role, we are just adding the existing role to group.

Re: update group info using data source

VSN — Wed, 14 May 2025 20:04:10 GMT

Script is not working.because we are adding the existing record of group. Not creating the new roles.

Re: update group info using data source

Robert H — Thu, 15 May 2025 05:26:03 GMT

Hello @VSN ,

The script is not creating new roles, it adds the roles mentioned in the Roles column of the Excel sheet to the Group.

The solution definitely works, as I have tested it using an Excel sheet that looks exactly like yours before posting it.

Regards,

Robert