---
sourceDocument: Yokohama Employee Service Management
sourceDocumentLink: https://www.servicenow.com/docs/r/yokohama/employee-service-management

 Release :

    - yokohama

ft:locale :

    - en-US

ft:publication_title :

    - Yokohama Employee Service Management

ft:clusterId :

    - emplsm

bundleId :

    - emplsm

workflow :

    - Employee


---

# User criteria form

# User criteria form {#ariaid-title1}

* Release version: Yokohama
* 
* Updated February 4, 2025
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read

User criteria enables you to allow access to users based on role, department, group, location, or company. Administrators can control access by creating and applying user criteria. User criteria records define conditions that
are evaluated against user records. When user criteria is defined, records are only visible to users who pass the defined conditions.
{#user-criteria-form__table_xzb_ng3_cnb__entry__2}

| Field | Description |
|-|-|
| Name | User criteria name. |
| Users | Users with access to reservable modules. Click the unlock users icon (![unlock users icon]()) to select users. Click the add me icon (![Add me icon]()) to add yourself as a user. |
| Groups | User groups with access to Reservable module. Click the unlock groups icon (![Unlock groups icon]()) to select the required groups. |
| Roles | User roles with access to Reservable modules. Click the unlock roles icon (![Unlock roles icon]()) to select the groups. |
| Advanced | Option to create a script for the user criteria. |
| Application | This field is automatically set to Workplace Reservation Management. |
| Active | Option to make the user criteria available. |
| Company | Company name. Click the unlock company icon (![Unlock companies icon]()) to select the company with access to Reservable modules. |
| Location | Location name. Click the unlock locations icon (![Unlock locations icon]()) to select the locations with access to Reservable modules. |
| Departments | Departments name. Click the unlock departments icon (![Unlock departments icon]()) to select the departments with access to Reservable modules. |
| Match All | Option to make all conditions as required when the user criteria is applied. The conditions are set in the previous fields, such as Location, Department, and so on |
[Table 1. User criteria form]

{#user-criteria-form__table_xzb_ng3_cnb}
**Related tasks**   

* [Create a user criteria record](https://www.servicenow.com/docs/zjeRQ57dTq3o87kx3OIM4A "Add a user criteria record to decide which users, roles, and groups can access a reservable module.")
* [Apply user criteria on a reservable module](https://www.servicenow.com/docs/yLzOSn5ZYsmn4zX8yr26zg "Apply a user criteria to give permission for employees and groups to view and make reservations on a reservable module.")  
**Related reference**   

* [Space form](https://www.servicenow.com/docs/eHfqOjFHKP47h4F5F5tamg "Use the Space form to add a space for a reservation.")
* [Add a room form](https://www.servicenow.com/docs/unEMjvajRpsHpja~madNjQ "Use the room form to add a room for workplace reservation.")