---
sourceDocument: Yokohama Strategic Portfolio Management
sourceDocumentLink: https://www.servicenow.com/docs/r/yokohama/it-business-management

 Release :

    - yokohama

ft:locale :

    - en-US

ft:publication_title :

    - Yokohama Strategic Portfolio Management

ft:clusterId :

    - itbm

bundleId :

    - itbm

workflow :

    - Technology


---

# Time cards

# Time cards {#ariaid-title1}

* Release version: Yokohama
* 
* Updated January 30, 2025
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read

Time cards are used to record the time worked on a task by a task assignee.

The time card management feature works with the Task table to record time worked on Projects,
Incidents, Problems, and Change Requests.

Task assignees can record time worked in the Time worked field on a task
record or enter hours directly into their time card. Some tables support automatic time card
creation based on start and end date fields.

Track the activities of a time card, such as who submitted or approved a time card, in the
Activities section on the Time Card form. This time card activity audit is useful for tracking
when you delegate responsibility for your time sheet processing to another user. To track the
activities, enable the State field of the Time Card \[time_card\] table for
auditing the time card activities, if it isn't already enabled. For more information, see [Include a table field in
auditing](https://www.servicenow.com/docs/access?context=security-whitelist-audit-field&version=yokohama&pubname=yokohama-platform-security&ft:locale=en-US).

You can associate time cards for the project tasks and other task categories, such as meeting
and training, with relevant [resource plans](https://www.servicenow.com/docs/wEjiab_zeMmQRTrRIbOnXg "If one resource is allocated to identically named tasks in two resource plans. Use the following procedure to specify the resource plan the time card should be allocated to.").

When you approve a time card, the time logged in the time card is saved day-wise in the Time
Card Daily \[time_card_daily\] table. Using daily time logged data, you can generate time card
reports by days for any period irrespective of the time sheet period to which the time cards
belong. For example, you can create a monthly time card report that includes time cards from the
first day to the last day of the month.  
Time cards also have an optional approval mechanism for project managers to approve the time cards. Administrators and time card approvers can see all the time cards for the week. All users who are in a role that is responsible for working on tasks also can access their personal time cards. A time card can have any of the following states:{#c_TimeCards__table_uvs_xdz_z5b__entry__2}

| State | Description |
|-|-|
| Pending | A Time card that isn't submitted for approval. |
| Submitted | A time card submitted for approvals. |
| Approved | An approved time card. |
| Processed | An approved time card with an expense line for the associated task. |
| Rejected | A rejected time card. |
| Recalled | An approved time card recalled for any required adjustments. |
[Table 1. Time Card states]

{#c_TimeCards__table_uvs_xdz_z5b}
* **[Create a time card](https://www.servicenow.com/docs/wufR70oMMxh_P68a7j9Z9A)**   
  You can create time cards to log time against the work you have done.
* **[Submit a time card](https://www.servicenow.com/docs/UnaHa5RBCIVNqwI5Qb21Ng)**   
  As a time card user, once a time card for the week is updated with the time worked, you can submit the time card individually.
* **[Approve or reject a time card](https://www.servicenow.com/docs/msqxfZMOMsmCRyy14bBAcQ)**   
  As a time card approver, you can view and approve or reject a submitted time card.
* **[Recall a processed time card](https://www.servicenow.com/docs/QF0NZCPT_ojA457LL~XQ3g)**   
  You can recall an incorrect time card in the Approved or Processed state to return it to the submitter. The submitter can then make the necessary changes and resubmit the time card.
* **[Map a time card category with operational work types](https://www.servicenow.com/docs/aOf_YLV~2bhbslkL5mwDWA)**   
  Map custom time card categories with operational work types so you can select only the operational resource plans that are associated with the user for a specific time card period and category while posting time.