---
sourceDocument: Yokohama Platform Analytics
sourceDocumentLink: https://www.servicenow.com/docs/r/yokohama/now-intelligence

 Release :

    - yokohama

ft:locale :

    - en-US

ft:publication_title :

    - Yokohama Platform Analytics

ft:clusterId :

    - par

bundleId :

    - par

workflow :

    - Platform


---

# Reporting roles

# Reporting roles {#ariaid-title1}

* Release version: Yokohama
* 
* Updated January 30, 2025
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 2 minutes to read

Reporting is installed with roles that limit report creation. Access control lists (ACLs) can also limit report viewing and creation.
Note:  
* Users must have the report_user role to see the Reports module on the application navigator (left navigation pane).
* Users with any reporting role or the itil role can access the following report options for all reports that are visible to them: Insert, Insert and Stay, Add to Dashboard, and Export to PDF.
{#reporting-roles__ul_vtx_lrv_rv}

To learn more about managing per-user subscriptions, see [Managing per-user subscriptions in Subscription Management](https://www.servicenow.com/docs/access?context=managing-user-subscriptions-v2&version=yokohama&pubname=yokohama-platform-administration&ft:locale=en-US) and contact your account representative.

In the following table, the term manage indicates access to the following report options: Update, Delete, and Export settings.

## Access with no roles {#reporting-roles__section_tfp_v3h_j1c}

Can view reports that are shared with them.

## Reporting access with ACL {#reporting-roles__section_fjs_s3h_j1c}

The report_view access controls on tables and fields limits the ability to read, edit and create reports. Administrators can create other ACL rules. You need a role that gives you access to the data that is the subject of the
report. For more information, see [Restrict report creation with an ACL rule](https://www.servicenow.com/docs/aK3kg8gjNjZvCz3l_ZtZxQ "Create an access control list rule to restrict who can create a report on a table, data source, or database view.") and [Report_view access control](https://www.servicenow.com/docs/Wvwu0J8IRDwUqBON2iBCgg "The report_view operation is a record type access control list (ACL) that restricts access to reports. Only users who have one of the required roles can view reports that contain the restricted resource.").  
Note:  
The Report Publisher \[report_publisher\] and Report Alias Administrator \[report_alias_admin\] roles also exist, but support deactivated functions.

## Report user \[report_user\] {#ariaid-title2}

Create and view reports that have been shared with them. Cannot share, edit, or delete reports that have been shared with them. Users with the itil role also have these limitations.

### Contains Roles {#reporting-role-1__section-feature-role-contains-roles}

The Report user \[report_user\] role contains the Visualization Creator \[viz_creator\] role.
The viz_creator role also enables a user to create reports.

### Groups {#reporting-role-1__section-feature-role-groups}

List of groups this role is assigned to by default.

None.

### Special considerations {#reporting-role-1__section-feature-role-considerations}

None.

## Report scheduler \[report_scheduler\] {#ariaid-title3}

Schedule emailing of all reports that they can see, including reports they cannot manage. Users with this role must also have another role that grants permission to create, edit, and share reports.

### Contains Roles {#reporting-role-2__section-feature-role-contains-roles}

The Report scheduler \[report_scheduler\] role contains the Report user \[report_user\] role.

### Groups {#reporting-role-2__section-feature-role-groups}

List of groups this role is assigned to by default.

None.

### Special considerations {#reporting-role-2__section-feature-role-considerations}

None.

## Group report user \[report_group\] {#ariaid-title4}

Can manage and share reports that are shared with the groups they are members of (listed in Group).

### Contains Roles {#reporting-role-3__section-feature-role-contains-roles}

The report_group role contains the Report user \[report_user\] role.

### Groups {#reporting-role-3__section-feature-role-groups}

List of groups this role is assigned to by default.

None.

### Special considerations {#reporting-role-3__section-feature-role-considerations}

None.

## Global report user \[report_global\] {#ariaid-title5}

Can share a report that is shared with everyone. This role can share with everyone. Cannot share a report that is shared with the user or a group.

### Contains Roles {#reporting-role-6__section-feature-role-contains-roles}

The report_global role contains the Report user \[report_user\] role.

### Groups {#reporting-role-6__section-feature-role-groups}

List of groups this role is assigned to by default.

None.

### Special considerations {#reporting-role-6__section-feature-role-considerations}

None.

## Report administrator \[report_admin\] {#ariaid-title6}

Manage, share, publish, and schedule all reports. Access ReportsAdministration and manage all report-related objects.

### Contains Roles {#reporting-role-4__section-feature-role-contains-roles}

List of roles contained within the role.  
* report_scheduler
* analytics_filter_admin
* report_global
* report_group
* gauge_maker
* viz_admin
{#reporting-role-4__ul_v1g_2g4_jyb}

### Groups {#reporting-role-4__section-feature-role-groups}

List of groups this role is assigned to by default.

None.

### Special considerations {#reporting-role-4__section-feature-role-considerations}

Note:  
Avoid granting an admin role when more specialized roles are available.

## Report description administrator \[report_description_admin\] {#ariaid-title7}

Read and update table and field descriptions for reports. Included in the plugin Table and field description configuration for report \[com.glideapp.report.description_config\].

### Contains Roles {#reporting-role-5__section-feature-role-contains-roles}

List of roles contained within the role.

None.

### Groups {#reporting-role-5__section-feature-role-groups}

List of groups this role is assigned to by default.

None.

### Special considerations {#reporting-role-5__section-feature-role-considerations}

For more information, see [Administer table and field descriptions](https://www.servicenow.com/docs/5kDAQ951Q3juErwi3llXQQ#admin-table-field-descriptions "Users with the report_description_admin role can add and edit table and field descriptions that users see when they create reports.").

*[\>]: and then