---
sourceDocument: Yokohama ServiceNow AI Platform Administration
sourceDocumentLink: https://www.servicenow.com/docs/r/yokohama/platform-administration

 Release :

    - yokohama

ft:locale :

    - en-US

ft:publication_title :

    - Yokohama ServiceNow AI Platform Administration

ft:clusterId :

    - platadm

bundleId :

    - platadm

workflow :

    - Platform


---

# Define business calendar entries

# Define business calendar entries {#ariaid-title1}

* Release version: Yokohama
* 
* Updated January 30, 2025
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 4 minutes to read

Create business calendar entry records that define the individual time periods that
make up a business calendar. You create a business calendar entry for every individual time
span in the calendar.

## Before you begin

Role required: admin

## About this task

In contrast to legacy schedule entries that have repeating and excluding time spans, you have to create individual business calendar entries for every business calendar time span. For example, if you are creating a Fiscal Year
2020 business calendar with 13 fiscal periods, you have to create individual business calendar entries for each fiscal period. For each fiscal period, you specify start and end date times. The year is appended to the beginning
of the display name, according to the information entered in the <kbd class="ph userinput">long name</kbd> field. This helps in avoiding confusion between similarly named entries.  
Note:  
Fiscal calendars or schedules you may have created in the Fiscal Calendar or System SchedulerSchedules menu also appear on the lists on the Business Calendar menu. If you select a fiscal calendar or schedule, it appears in the legacy function that you originally used to create it. You can't view or update legacy fiscal calendars or schedules using this form.

To create business calendar entries and associate them with a business calendar, use the Business Calendar Entries related list in the Business Calendar form. To learn more about creating a business calendar, see [Create a business calendar](https://www.servicenow.com/docs/AFl3tYo9PiRfX1Hl3vuiFw "Create a definition record for an individual parent or child business calendar. You create this record so that you can easily identify a business calendar when you use it in a ServiceNow AI Platform package or functional area. A business calendar can represent any length of time, such as a week, a month, a year, or a fiscal period.").

## Procedure

1. Navigate to AllBusiness CalendarBusiness Calendar Entries.
2. Select New.
3. On the form, fill in the fields.  
   {#define-business-calendar-entries__table_lbb_zys_m3b__entry__2}

   | Field | Description |
   |-|-|
   | Name | Unique reference name for the business calendar entry. To select a business calendar name or to create one: 1. To search for an existing business calendar entry name, select ![Search button](). 2. If no business calendar entry name exists and you want to create a business calendar entry name, select New. The Business Calendar Entry Name form appears. Note: To learn how to create business calendar entry names, see [Create business calendar entry names](https://www.servicenow.com/docs/Nufjc4letrTa3SsBInI_bw#create-business-calendar-entry-names "Create a name for an individual business calendar entry. You create this record so you can easily identify a specific business calendar entry when you use it in a business calendar."). {#define-business-calendar-entries__ol_mbb_zys_m3b} |
   | Start | Start date and time for the business calendar period. It uses the time zone that you specified in the business calendar record that you associate with it. For example, if you're defining a fiscal period for the month of January, the starting date time is January 1, 2020 00:00 |
   | End | End date and time for the business calendar period. It uses the time zone that you specified in the business calendar record that you associate with it. For example, if you're defining a fiscal period for the month of January, the ending date time is January 31, 2020 23:59 |
   [Table 1. Business calendar entry form]

   {#define-business-calendar-entries__table_lbb_zys_m3b}
4. Select Submit.
5. Select the business calendar entry that you created from the list that populates.
6. Verify that the info in the fields for the <kbd class="ph userinput">Short name</kbd>, <kbd class="ph userinput">Long name</kbd>, <kbd class="ph userinput">Label</kbd>, <kbd class="ph userinput">Calendar</kbd>, and <kbd class="ph userinput">Application</kbd> is correct.
7. Select Update to save any changes and return to the list.
{#define-business-calendar-entries__steps_vwd_zzd_vhb}

## Create business calendar entry names {#ariaid-title2}

Create a name for an individual business calendar entry. You create this record so
you can easily identify a specific business calendar entry when you use it in a business
calendar.

### Before you begin

Role required: admin

### Procedure

1. Navigate to AllBusiness CalendarBusiness Calendar Entry Names.  
   Note:  
   Alternately, you can create a business calendar entry name at the time you create the associated business calendar entry. To learn more about creating a business calendar entry, see [Define business calendar entries](https://www.servicenow.com/docs/Nufjc4letrTa3SsBInI_bw#define-business-calendar-entries "Create business calendar entry records that define the individual time periods that make up a business calendar. You create a business calendar entry for every individual time span in the calendar.").
2. Select New.
3. On the form, fill in the fields.  
   {#create-business-calendar-entry-names__table_ffs_l3w_bp__entry__2}

   | Field | Description |
   |-|-|
   | Short name | Abbreviated name for the business calendar entry. For example, January. |
   | Long name | Longer name for the business calendar entry. For example, January fiscal period. It is from this field that the year is pulled and appended to the display name. |
   | Label | Unique label for identification of the business calendar entry when you perform filtering. |
   | Calendar | Name of the business calendar that you want the business calendar entry to belong to. This entry creates the relationship between a business calendar and the business calendar entries that define each individual time span with it. For example, if you're creating a business calendar entry for the January fiscal period, you select FY20 to associate it with Fiscal Year 2020. To select an existing business calendar: 1. Select ![Search button]() or 2. Select inside the Calendar field to view and select from a listing of recent business calendars that are created in Business CalendarBusiness Calendars. {#create-business-calendar-entry-names__ol_svq_wpy_vhb} Note: If you attempt to use the ![Search button]() and see a dialog box with Cancel and Leave options, select Cancel and then select inside the Calendar field to select from a listing of recent business calendars. |
   | Calendar type | Select the type of calendar. By default, no option is selected. The base system options are, Business calendar and Fiscal calendar. You can add other choices for the calendar type by extending the table and adding the choices you prefer. For scoped applications, you should extend the table with in the scope, create a choice list, then add choices from the choice set. |
   | Application | Application that is associated with this business calendar. If you are working on an application or are creating a business calendar from an application record, the field defaults to that application. Otherwise, the field defaults to Global. Any records that are created from the table record, such as modules and security rules, are assigned to this application by default. To learn more about application scoping, see [Application scope](https://www.servicenow.com/docs/access?context=c_ApplicationScope&version=yokohama&pubname=yokohama-application-development&ft:locale=en-US) |
   [Table 2. Business calendar entry name form]

   {#create-business-calendar-entry-names__table_ffs_l3w_bp}
4. Select Submit.
{#create-business-calendar-entry-names__steps_vwd_zzd_vhb}

### Result

Records are created in the Business Calendar Entry (business_calendar_span) and the Business Calendar Entry Name (business_calendar_span_name) tables. If you create business calendar entries in the Business Calendar Entries related list in the Business Calendar form, these records are also associated with the specific business calendar.

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