---
sourceDocument: Yokohama Employee Service Management
sourceDocumentLink: https://www.servicenow.com/docs/r/yokohama/employee-service-management

 Release :

    - yokohama

ft:locale :

    - en-US

ft:publication_title :

    - Yokohama Employee Service Management

ft:clusterId :

    - emplsm

bundleId :

    - emplsm

workflow :

    - Employee


---

# Display permanent seat assignments on floor maps

# Display permanent seat assignments on floor maps {#ariaid-title1}

* Release version: Yokohama
* 
* Updated April 6, 2026
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 4 minutes to read

Display permanent space assignments along with employee names on maps.

## Before you begin

Verify that you've installed the following to display permanent seating assignment on the map:

* Indoor Mapping
* Workplace Space Mapping
* Workplace Case Management
{#display-permanent-seats-on-maps__ul_cnk_ytp_b1c}  
Employees must have a dedicated workspace allocation in their workplace profiles. Permanent seats along with employee names are displayed on the map based on the following considerations:

* If an employee is assigned two or more workspaces, then only the primary work location is displayed on the map.
* If privacy settings are enabled for an employee, the employee name isn't displayed on the floor map. Selected space shows Private user.
  * If two employees are sharing a space with privacy settings enabled, the floor map for a selected space doesn't show the employee name but shows Private user.
  * If two employees are sharing a space and only one of them has the privacy settings enabled, the floor map shows Private user for the employee who has privacy enabled.
  {#display-permanent-seats-on-maps__ul_g1t_kpt_tzb}
{#display-permanent-seats-on-maps__ul_pft_x4t_tzb}

Role required: admin

## Procedure

1. To enable permanent seat assignment display on the floor maps, enable the following map property and place type field options:
   1. Navigate to AllSpace MappingMap properties..
   2. Select the edit page option on the Map properties page.
   3. Select Enable display of permanent seat assignments on map (sn_wsd_space_map.display_seat_assignment).  
      Note:  
      This property is displayed in the Map properties menu only when the Workplace Indoor Mapping plugin is installed.
   4. Select Yes to enable the property.  
      Activating this property to display permanent seat assignments along with employee names on floor maps. By default, this property is set to No.
2. Navigate to AllWorkplace Reservation Management.
   1. The following web application widgets display the permanent seat assignments on a map:  
      * Make a reservation
      * Space Details
      * Location Directory
      * General request (Order something)
      {#display-permanent-seats-on-maps__ul_r45_lyt_tzb}
   {#display-permanent-seats-on-maps__substeps_szd_gyt_tzb}
3. On the Make a reservation page, perform the following steps:  
   For more information about how to make a reservation or update an existing reservation, see [Create a reservation](https://www.servicenow.com/docs/ufcMdAbnx~l5GG8BB4k8qw "Create reservations across multiple buildings, campuses, neighborhoods, or sites. Create a reservation spanning across multiple days. Add attendees or visitors to a reservation. Synchronize reservation details and resolve conflicts when scheduling recurring reservation events. Add workplace services (room configurations, catering, and so on) to your reservation.").
   1. Select a location and building.
   2. Select a space from the search result.
   3. Select Map view.
   4. On the map, select a floor from the Floor drop-down list.
   5. Zoom in to display spaces.
   6. On the map, select the gear settings icon (![gear settings to display the map setting options]()).
   7. Enable the Display employees permanent seat assignments on floor maps toggle button.
   8. Select Apply.  
      The map shows permanent seat assignments for employees along with their names.
4. From the Reservation Portal home, select the Location Directory widget.  
   You can access the Location Directory widget from the Employee Center portal. Navigate to AllSelf-ServiceEmployee CenterWorkplace ServicesSite SafetyLocation Directory.
   1. On the Interactive floor map, select a location and floor from the drop-down options.
   2. Zoom in to see spaces or permanent seating assignments for employees.
   3. On the map, select the gear settings icon (![gear settings to display the map setting options]()).
   4. Enable the Display employees permanent seat assignments on floor maps toggle button.  
      Employee names along with their assigned seats are displayed for a selected space.
   {#display-permanent-seats-on-maps__substeps_w4c_v15_tzb}
5. Navigate to AllSelf-serviceEmployee CenterWorkplace ServicesGeneral Request to browse the workplace service catalog and request workplace services.
   1. On the General Request form, fill in the request details and select the clickable link Find the space on a floor map.  
      Select a space and open the Find the space on a floor map link to view an interactive floor map.  
      * Request a desk change.
      * Request furniture.
      * Submit a general request.
      {#display-permanent-seats-on-maps__ul_b5l_sf5_tzb}

   {#display-permanent-seats-on-maps__substeps_e3r_l25_tzb}
   <!-- -->

   1. Select Request a desk change.
   2. Complete the steps for a move request.  
      For more information, see [Raise a move request for a space change](https://www.servicenow.com/docs/Z6CtFZeQFeUnM_EBHWD3uA "Create a move request to relocate to another space. Specify why you want to move and when you want to move. You can select a space that is located in your current building or at a different building. You can also select a desk directly on the floor map.").
   3. Select the Find the space on a floor map link.
   4. Select a building and floor on the interactive floor map.
   5. Zoom in and select a space.
   6. On the map, select the gear settings icon (![gear settings to display the map setting options]()).
   7. Enable the Display employees permanent seat assignments on floor maps toggle button.  
      Employee names along with their permanent seats are displayed for a selected space.

   {#display-permanent-seats-on-maps__substeps_hl4_rf5_tzb}
   <!-- -->

   1. Select Request a furniture.
   2. Complete the steps for ordering furniture or equipment.  
      For more information, see [Request furniture for a space](https://www.servicenow.com/docs/M0hRC2w6xx~x4gq954bIhg "Order furniture or equipment for your workplace or for any event.").
   3. Select the Find the space on a floor map link.
   4. Select a building and floor on the interactive floor map.
   5. Zoom in and select a space.
   6. On the map, select the gear settings icon (![gear settings to display the map setting options]()).
   7. Enable the Display employees permanent seat assignments on floor maps toggle button.  
      Employee names along with their assigned seats are displayed for a selected space.

   {#display-permanent-seats-on-maps__substeps_mw5_vh5_tzb}
   <!-- -->

   1. Select Submit a general request.
   2. Complete the steps for submitting a general workplace service request.  
      For more information, see [Raise help request for a workplace inquiry](https://www.servicenow.com/docs/g0PQDSBjqCY_IdDf1rwi0w "Submit a general workplace service request for issues that need a human response. Request help for issues that are not covered by current automated workflows.").
   3. Select the Find the space on a floor map link.
   4. Select a building and floor on the interactive floor map.
   5. Zoom in and select a space.
   6. On the map, select the gear settings icon (![gear settings to display the map setting options]()).
   7. Enable the Display employees permanent seat assignments on floor maps toggle button.  
      Employee names along with their assigned seats are displayed for a selected space.
   {#display-permanent-seats-on-maps__substeps_bsn_j35_tzb}
6. Navigate to the My favorites page from the Employee Center page.
   1. Select a favorite space or navigate to Workplace servicesQuick LinksCreate reservation.
   2. To make a reservation, enter the required information.  
      For more information, see [Set a location as favorite using the Space details page](https://www.servicenow.com/docs/Ou~E7UXPP4HRMzX8ptEKKw "Mark your most reserved workplace location as favorite in the Workplace Service Portal. Once the location is set as favorite, it is displayed first whenever you search for locations to make a reservation.").
   3. Select Map view.
   4. On the map, select the gear settings icon (![gear settings to display the map setting options]()).
   5. Enable the Display employees permanent seat assignments on floor maps toggle button.  
      Employee names along with their assigned seats are displayed for a selected space.
   {#display-permanent-seats-on-maps__substeps_ith_1w5_tzb}
**Related concepts**   

* [Manage check-in and check-out reservations](https://www.servicenow.com/docs/CTxEdq05hSp4GfyHnOe8vg "Reservation check in and check- out reminders are managed through the Check-in and check out reminder scheduled jobs")
* [Configure automatic check-in for reserved spaces](https://www.servicenow.com/docs/bPgB4Cmn9K~3ry4vu3PQ8Q "Configure automatic reservation check-in using the Occupancy state of a location or space. If a location is using occupancy data sensors, it checks for Occupancy state of each space in the Space Occupancy data table")
* [Configure reservation multi-day settings in Reservable Module](https://www.servicenow.com/docs/S~_VZg4pGWBlXQiIBpPq2g "Set the Max days in future value for configuring reservation.")  
**Related tasks**   

* [Install Workplace Reservation Management](https://www.servicenow.com/docs/oGWoyJxcA6B6ocMTp6EJEA "Install the Workplace Reservation Management application from ServiceNow Store applications. Visit the ServiceNow Store website to view all the available apps and for information about submitting requests to the store. For cumulative release notes information for all released apps, see the ServiceNow Store version history release notes.")
* [Add a workplace space for reservation](https://www.servicenow.com/docs/a~pUIZPvKkLLvIkvdB00wA "Add different types of workplace spaces like a workspace, desk, or similar spaces for employees to reserve.")
* [Add a workplace room for reservation](https://www.servicenow.com/docs/KFApE5ES8ovd7orhWazSoA "Add a workplace room for employees to reserve.")
* [Configure a reservable module](https://www.servicenow.com/docs/jnc3_Qnu9n0e~nilu11YlQ "Create a Reservable Module to add a group of similar reservable workplace items. These workplace items are displayed in a single category on the Reservation portal.")
* [Assign spaces to an area](https://www.servicenow.com/docs/BMkltB9xl8zEJpUSptSU~g "Add spaces to an area to make them available for reservation. On the Reservation portal, when an employee searches for an area, all the available spaces that are assigned to that area are displayed.")
* [Create a standard service](https://www.servicenow.com/docs/tPmaZ8tWe~NfpuReYaOqzQ "Create a Standard service to make it available to employees by default when they make a reservation.")
* [Create a flexible service](https://www.servicenow.com/docs/aUfSCk~92mBIrXMiJpLc7w "Create a flexible service and provide it as an extra service to employees. Employees can use the flexible service and other basic standard services when they make a reservation.")
* [Create a workplace service to provide an extra service for a reservation](https://www.servicenow.com/docs/WOAs3ro_KKZJ6x3AYbHnyg "Create a workplace service and provide it as an extra service to employees while making a reservation. Use the Workplace Case Management application to create the workplace service.")
* [Create a reservable view](https://www.servicenow.com/docs/IzfkRQSptcmUwnwGHor2nw "Configure a view that employees can view while making a reservation on the Reservation portal.")
* [Create a user criteria record](https://www.servicenow.com/docs/zjeRQ57dTq3o87kx3OIM4A "Add a user criteria record to decide which users, roles, and groups can access a reservable module.")
* [Configure a reservable purpose](https://www.servicenow.com/docs/XEVKoZNQSdSKaMR2UrS8NA "Create a purpose that describes the use of a workplace item. Add this purpose to a relevant workplace space or room so that the purpose is displayed on the reservation portal.")
* [Create a quick reservation time slot](https://www.servicenow.com/docs/5OpQB7rQYg~WIJmRVikXdw "Create a time slot for the reservable module that is available in the Quick Reservation widget on the reservation portal. When an employee wants to reserve a workplace item of that reservable module, the employee can select a suitable time slot instead of specifying a start and end times for the reservation.")
* [Configure virtual meeting providers](https://www.servicenow.com/docs/7JfuL1RPjSTQmqYvMrfGwA "Enable employees to provide a virtual meeting link with their reservation. Configure the virtual meeting providers so that the virtual meeting link of that provider is automatically generated when the employee makes a reservation.")
* [Configure Microsoft Teams as virtual meeting provider](https://www.servicenow.com/docs/nUx_OX3JI4aP2~6ZLbs5mg "Set Microsoft Teams as your virtual meeting provider.")
* [Connect Workplace Reservation Management with Microsoft Teams](https://www.servicenow.com/docs/fhw5YbHiCusXROFLCdJwsA "Establish connection between Microsoft Teams Communications and Workplace Reservation Management.")
* [Connect Workplace Reservation Management with Zoom](https://www.servicenow.com/docs/uyx7P8GaXzW8ye6hJIXLLQ "Establish connection between Zoom and Workplace Reservation Management.")
* [Display name of the person reserving a space](https://www.servicenow.com/docs/h1DtSxudtC~hJZK2zYzSaw "Display the name of a person who booked a space on the floor map.")

*[\>]: and then