SaaS Overview dashboard

  • Release version: Washingtondc
  • Updated February 1, 2024
  • 2 minutes to read
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    Summary of SaaS Overview Dashboard

    The SaaS Overview dashboard helps organizations optimize spending on SaaS and SSO licensing by analyzing usage, costs, and compliance of applications. It is accessible in both the Software Asset Management classic application and the Software Asset Workspace, providing insights into potential savings and subscription management.

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    Key Features

    • Subscription Spend Analysis: Displays total costs of active subscriptions and potential savings from reclaiming unused licenses.
    • Reports: Key reports include current subscription spend, percentage of unused subscriptions, assigned subscriptions, true-up costs, and actual year-to-date savings.
    • User Activity Insights: A snapshot of user software usage behavior helps identify high usage and guides reclamation rule thresholds.
    • Filtering Options: Users can filter reports by software model or publisher to customize the dashboard view and data presented.

    Key Outcomes

    By leveraging the SaaS Overview dashboard, organizations can effectively manage their SaaS licensing, identify savings opportunities, and ensure compliance with software usage. This results in more strategic financial planning and resource allocation for software subscriptions.

    Optimize how much your organization spends on SaaS and SSO licensing by analyzing the subscription usage, cost, and compliance of your SaaS applications and SSO providers using the SaaS Overview dashboard.

    Important:
    The SaaS Overview dashboard is available in both the Software Asset Management classic application and the Software Asset Workspace. This topic provides information on the SaaS Overview dashboard in the Software Asset Management classic application. For information on the SaaS Overview dashboard in the Software Asset Workspace, see SaaS overview dashboard in workspace.

    The SaaS Overview dashboard displays information about the usage, costs, and potential savings that are associated with your SaaS and SSO applications. Access this dashboard by navigating to SaaS License > Overview. You can filter the dashboard by software model or publisher. Click any report to see more information.

    Note:
    To view your organization's software usage and compliance for Microsoft Office 365 and Adobe Cloud, navigate to SaaS License > Office 365 & Adobe Cloud.
    Figure 1. SaaS Overview dashboard
    SaaS Overview dashboard shows SaaS cost and usage.
    Table 1. SaaS Overview reports
    Report Description
    Current Subscription Spend Total cost of all active subscription software entitlements.
    Percentage of Unused Subscriptions Percentage of subscriptions that don't meet the usage requirements that are defined by reclamation rules. This percentage is calculated as the number of stale rights (subscriptions that have limited to no activity within the activity threshold that is defined in the reclamation rule) divided by the total number of assigned rights.
    SaaS Potential Savings Potential cost saved if you reclaim unused subscriptions.
    Assigned Subscriptions Total number of assigned subscriptions.
    True-up Cost Cost to have the number of rights you own match the number of rights you've assigned to users. This metric helps to verify that your organization is paying for all the rights that your organization is using.
    Actual Savings Year-to-Date Total yearly savings for all subscription software. This value is calculated as the total savings from closed complete reclamation candidates.
    Snapshot of Last Meaningful Activity Distribution of users based on their subscription software usage behavior. Use this data to identify the users with the highest software usage and determine the most appropriate threshold for your software reclamation rules. This report displays the data for the last 30 days, 30–60 days, 60–90 days, and 90–120 days.
    Stale Subscriptions by Instance

    Total number of stale subscriptions for each subscription profile. If you have multiple profiles for the same subscription software, this report displays each profile separately.

    You can filter the data that is displayed on this report by selecting an option from the Breakdown list. To view the stale subscriptions for both SaaS and SSO subscription profiles, select All Subscriptions. To view the stale subscriptions for only SaaS subscription profiles, select Subscriptions Excluding SSO.
    Subscription Spend by Cost Center Total cost of all active subscription software entitlements by cost center.
    Potential SaaS Savings by Instance

    Potential cost saved for each subscription profile if you reclaim unused subscriptions.

    You can filter the data that is displayed on this report by selecting an option from the Breakdown list. To view the potential savings for both SaaS and SSO subscription profiles, select All Subscriptions. To view the potential savings for only SaaS subscription profiles, select Subscriptions Excluding SSO.