---
sourceDocument: Australia Build workflows
sourceDocumentLink: https://www.servicenow.com/docs/r/australia/build-workflows

 Release :

    - australia

ft:locale :

    - en-US

ft:publication_title :

    - Australia Build workflows

ft:clusterId :

    - crworkflow

bundleId :

    - crworkflow

workflow :

    - Creator


---

# Show List of Records activity

# Show List of Records activity {#ariaid-title1}

Release version: Australia  
Updated March 12, 2026  
![](https://www.servicenow.com/docs/portal-asset/ico-clock) 2 minutes to read
Summarize  
![AI sparkle icon](https://servicenow.com/docs/portal-asset/ai-sparkle-icon) Summarized using AI  
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## Summary of Show List of Records activity

The Show List of Records activity enables ServiceNow customers to display a list of records from a specified table that match designated conditions within a playbook.
It allows users to configure the display and behavior of these records to support efficient task management and user interaction during workflows.
Show full answer Show less  

## Key Features

* **Role-Based Availability:** Available as a common activity; can be added by users with admin, playbook.admin, or pdauthor roles.
* **Configurable Inputs:**
  * **Label and Description:** Set a title and informational text for the activity and playbook card.
  * **Run Condition:** Use conditions based on data from prior activities to control when the activity or stage runs.
  * **Start Rule:** Define when stages and activities start, either immediately, after specific stages/activities, or with an optional delay.
  * **Table and Fields to Show:** Specify the data source table and which fields to display as list columns.
  * **Wait for User Input:** Optionally pause the playbook until an end user manually completes or skips the activity; editable only by playbook.admin role users.
  * **Advanced Inputs:** Additional configurations such as assignment group and user responsible for the task, as well as further condition criteria for filtering the records.
* **Pill-picker Support:** Facilitates dynamic input values by allowing selection from available data paths.

## Key Outcomes

* Displays a filtered list of records to end users, improving visibility and decision-making within playbooks.
* Enables conditional execution and user interaction control, enhancing the flexibility and flow of automated processes.
* Outputs references to the displayed records and their fields, which can be used as inputs in subsequent playbook activities.  
Display a list records that match a set of conditions.

## Roles and availability {#show-list-of-records-activity__section_pwq_rb5_kcb}

* This activity is available as a common activity. Users with the admin, playbook.admin, or pd_author can add this activity to a playbook.
{#show-list-of-records-activity__ul_mcq_1c5_kcb}

## Inputs {#show-list-of-records-activity__section_yb4_zq3_plb}

Open the activity properties panel and configure your activity to add values for the following inputs. If the input value varies, use the pill-picker to show where to get the value. To learn more about the pill-picker, see [Dot-walking examples](https://www.servicenow.com/docs/access?context=dot-walking-examples&version=australia&pubname=australia-platform-user-interface&ft:locale=en-US). {#show-list-of-records-activity__table_ajt_sr3_plb__entry__3}{#show-list-of-records-activity__wait-process}

| Input | Type | Description |
|-|-|-|
| Label | String | Title to display as activity and playbook card. |
| Description | String | Information to display about activity usage or outcome. |
| Run condition | Condition Builder | Conditions that must be met to run an activity or stage. You can use data from prior activities to build conditions. Note: Select Show additional options to see this field. |
| Start Rule | Choice | Under ScheduleStart Rule, select a start rule for when your stage should start running: * When process starts: Your stage starts running as soon as the playbook starts. * After specific stages: Your stage starts running after specified stage(s) have finished running. {#show-list-of-records-activity__ul_f4z_nq1_ppb}Under Schedule \> Start Rule, select a start rule for when your activity should start running: <!-- --> * When stage starts: Your activity starts running as soon as its stage starts running. Your stage starts running when your playbook is triggered. * After specific activities: Your activity starts running after specified activities have finished running. {#show-list-of-records-activity__ul_zzc_3ls_m1c} |
| Start with delay | True/False | Option to wait for a duration of time before running an activity or stage. When enabled, this input displays the [Start with delay input properties](https://www.servicenow.com/docs/EdInaaLAHZCnrBcJbs96Lw "Specify a duration of time to wait before running an activity or a stage whose start rule and conditions have been met. Give users time to act during automated playbooks. Give users time to wait for a specific date and time to complete actions."). Note: Select Show additional options to see this field. |
| Table | Table Name | Table containing records you want to display to end users. |
| Fields to show | String | Comma-separated list of fields to display as columns of a list. |
| Wait for user input | Choice | Option to pause the playbook until the end user manually completes or skips the activity. Only users with the playbook.admin role can edit this field. By default, the activity waits for user action or data before it completes. |
[ ]

{#show-list-of-records-activity__table_ajt_sr3_plb}

## Advanced inputs {#show-list-of-records-activity__section_bgh_1r3_plb}

After configuring the required inputs for your activity, you can also choose to configure additional inputs. In the side panel, select Show additional options to display these advanced inputs. For more information, see [Activity experience](https://www.servicenow.com/docs/aEvbv54ObgcCjjhXabvx8w#activity-definitions__activity-experience). {#show-list-of-records-activity__table_cjj_sr3_plb__entry__3}

| Input | Type | Description |
|-|-|-|
| Assignment Group | Reference.Group \[sys_user_group\] | Group responsible for completing the task associated with the activity. Note: Select Show additional options to see this field. |
| Assigned To | Reference.User \[sys_user\] | User responsible for completing the task associated with the activity. Note: Select Show additional options to see this field. |
| Conditions | Condition Builder | Criteria that you want your list of records to meet. |
[ ]

{#show-list-of-records-activity__table_cjj_sr3_plb}

## Outputs {#show-list-of-records-activity__section_unx_fr3_plb}

These outputs can provide data to other activities in your playbook. You can access this data as activity inputs when you configure your activity: {#show-list-of-records-activity__table_mv2_rr3_plb__entry__3}

| Output | Type | Description |
|-|-|-|
| Record | Reference.Task \[task\] | Reference to the record associated with the activity. |
| Fields | String | Comma-separated list of system field names to display as columns in the list. |
[ ]

{#show-list-of-records-activity__table_mv2_rr3_plb}

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