--- sourceDocument: australia Combined Product Files sourceDocumentLink: https://www.servicenow.com/docs/r/australia/delta-yokohama-australia Release : - australia ft:locale : - en-US ft:publication_title : - australia Combined Product Files ft:clusterId : - delta3ay bundleId : - delta3ay --- # Combined Common Core release notes for upgrades from Yokohama to Australia # Combined Common Core release notes for upgrades from Yokohama to Australia {#ariaid-title1} Release version: Australia Updated October 8, 2026 ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 12 minutes to read Summarize ![AI sparkle icon](https://servicenow.com/docs/portal-asset/ai-sparkle-icon) Summarized using AI This content was generated using new OpenAI-powered functionality. Results are provided on an as is basis and are not guaranteed to be accurate or complete. ## Summary of Combined Common Core Release Notes for Upgrades from Yokohama to Australia This consolidated release notes page summarizes enhancements, changes, and important upgrade information for the Common Core platform from the Yokohama release through the Australia release. It is designed to help ServiceNow customers prepare for their upgrade by highlighting new features, improvements, and configuration guidance relevant to Integrated Risk Management (IRM) and other Common Core functionalities. Show full answer Show less ## Key Features * **Entity Based Access (EBA):** Enables detailed data segregation and access control so users only see permitted entity-related records. Administrators can assign access via users, groups, or entity user fields, reducing data exposure risk and streamlining security. * **Generative AI Issue Summarization:** Integrated AI workflows assist GRC issue managers by summarizing issue records---including descriptions, activity logs, and remediation tasks---to accelerate context gathering and resolution within the Now Assist panel. * **Enhanced Licensing Dashboard:** Provides insights into licensing implications for users added to groups by roles, improving license management clarity. * **Document Designer Integration:** Microsoft 365 for ServiceNow Reporting is now integrated with the Document Designer app, allowing insertion of data and reports into Word documents, with support for up to 20 columns per table or content block and customizable column order. * **Agency Record Overview:** Visual pie charts depict email volumes sent to regulatory domains, allowing filtering by agency and direct access to email tracking, enhancing regulatory communications management. * **AI Agents and Workflows:** New AI agent creation options (chat, external), Model Context Protocol (MCP) Client for external tool integration, and configurable Access Control Lists (ACLs) to manage agent availability and behavior. * **Entity-Based Record Access Update Utility:** Guided four-step process to apply or deactivate EBA restrictions at the record level, including preview and execution logs to validate and monitor impact before and after changes. * **Workspace and Task Management Enhancements:** Ability to activate or deactivate configurations on the My Tasks page and related tables for simplified administration and improved user experience. * **UI and Theme Improvements:** Coral theme introduced as default for Vendor Management Workspace with a dark mode option to improve accessibility and reduce eye strain. * **Downstream Risks Renamed to Risks:** Updated naming and UI improvements with organized tabs for easier risk management on entity record pages. ## Key Changes * **Now Assist Skills Default Activation:** Certain Now Assist skills are automatically enabled for new customers and unconfigured skills for existing customers starting with Yokohama Patch 11, improving out-of-the-box AI assistance. * **Now Assist Usage Measurement:** Transitioned from a 365-day look-back to a burn-down model resetting at contract anniversary, ensuring more aligned usage tracking. * **Document Designer Enhancements:** Added Data Relationship tab to template configuration and improved column organization features for better report customization. * **Entity Access and Records Handling:** Improved seamless access for users and groups referenced in records with EBA applied, reducing administrative overhead. * **Preview State for Access Update Utility:** Added preview step to assess impacted record counts before applying access restrictions, reducing risk of unintended access changes. ## Deprecations and Removals The template data relationship table is deprecated for the Document Designer application since Yokohama; no other features have been removed or deprecated between Yokohama and Australia. ## Upgrade Considerations * Review and complete pre- and post-upgrade tasks for Common Core to ensure smooth transition to Australia. * Verify entitlements for AI-driven features such as issue summarization. * Leverage new guided utilities for entity-based access configurations to minimize disruptions. * Note no new updates or removals specific to the Australia release. ## Activation and Accessibility * IRM and ServiceNow Otto for IRM must be requested and installed via the ServiceNow Store. * New Coral theme includes a dark mode option to enhance accessibility and reduce eye strain. * Ensure browser compatibility as no changes to browser requirements have been introduced. Consolidated page of all release notes for Common Core from Yokohama to Australia. ## How to use this page To help you prepare for your upgrade, we have combined the cross-family Common Core release notes onto one page. Read this summary of the new features, changes, and updated information for your product from Yokohama to Australia. Tip: If there were no updates for a release notes section in a certain family release, we included a short note for your reference. For example, if a product did not have any updates in Tokyo, the row says "No updates for this release." ## Important information for upgrading Common Core to Australia Before you upgrade to Australia, review these pre- and post-upgrade tasks and complete the tasks as needed. {#dfrn3-commoncore-summary__entry__2} | Release | Release notes | |-|-| | Yokohama | No updates for this release. | | Zurich | No updates for this release. | | Australia | No updates for this release. | [ ] ## New features Between your current release family and Australia, new features were introduced for Common Core. {#dfrn3-commoncore-summary__entry__10} | Release | Release notes | |-|-| | Yokohama | [Entity Based Access](https://www.servicenow.com/docs/access?context=entity-based-access&family=yokohama&ft:locale=en-US) : Implement data segregation and detailed access management so that users can access only the permitted data through entity-based access. Administrators can grant access to an entity's related records by adding users or user groups or by using entity user fields for entity-based access configuration. You can enhance your data security and minimize the risk of unnecessary data exposure while ensuring that only authorized users can access an entity's related records. [Gen AI issue summarization](https://www.servicenow.com/docs/access?context=generate-grc-issue-resolution&family=yokohama&ft:locale=en-US) : Optimize the GRC issue resolution agentic AI workflow in the Integrated Risk Management application to help your issue managers and analysts resolve GRC issues with AI agents in the Now Assist panel. This workflow makes the issue resolution process more efficient by introducing targeted solutions for key steps in the issue management life cycle. [Gen AI issue summarization](https://www.servicenow.com/docs/access?context=now-assist-for-irm&family=yokohama&ft:locale=en-US) : Summarize an issue by using the ServiceNow Otto for IRM application to provide quicker context gathering and contextual awareness. You can quickly analyze the issue records, including the description, activity log, and remediation tasks, and then generate a concise summary that provides you with a concise context of the issue to help you resolve it. Check your entitlements to determine whether you have access to issue summarization. [Searching user groups to understand the licensing treatment](https://www.servicenow.com/docs/access?context=grc-licensing-summary-dashboard&family=yokohama&ft:locale=en-US) : Use the enhanced GRC licensing summary dashboard to understand the licensing treatment of users that are added to the group by roles that are mapped or assigned to the group. [Document designer integration](https://www.servicenow.com/docs/access?context=configuring-audit-word-based-templates&family=yokohama&ft:locale=en-US) : Update and add content by using Microsoft 365 for ServiceNow Reporting, which is now integrated with the Document designer application. You can insert data and reports into a Microsoft Word document. [Overview of an agency record](https://www.servicenow.com/docs/access?context=regulatory-agency-library-rcm&family=yokohama&ft:locale=en-US) : View the pie charts that depict the total number of emails that are sent to the various regulatory domains. On the overview page of a regulatory agency, you can view the domains where the maximum number of emails were sent and access the Emails Tracker page directly from an agency record. You can also filter and display only the relevant emails that were sent to a specific agency. | | Zurich | [Report a GRC issue](https://www.servicenow.com/docs/access?context=report-a-grc-issue&family=zurich&ft:locale=en-US) : The report a GRC issue AI agent is now available in the Employee Center, enabling employee users to report issues through a guided conversational experience. As users respond to prompts, the agent structures the issue and recommends relevant controls, entities, and policies based on the input provided. The AI agent helps ensure that the issue is well-defined and enriched with contextual information before it's submitted. [Entity-based record access rules](https://www.servicenow.com/docs/access?context=continuous-monitoring-of-entity-based-access&family=zurich&ft:locale=en-US) : Maintain seamless access for users and groups referenced in record fields when entity-based access restrictions are applied. This feature enables users and groups referenced in a record's user or group fields to access the records they are associated with. By configuring record-level user access at the table or record type level, it reduces administrative overhead and streamlines EBA adoption with minimal disruption. [Functional domain bulk update](https://www.servicenow.com/docs/access?context=functional-domain-bulk-update&family=zurich&ft:locale=en-US) : Apply or remove domain-specific tags across multiple records at once. This streamlines workspace management by letting you quickly filter and organize records. For example, you can exclude non-privacy-tagged items in the Privacy Workspace for a more focused, efficient view. [Entity record page enhancements](https://www.servicenow.com/docs/access?context=entities-in-risk-ws&family=zurich&ft:locale=en-US) : The Entity type and Downstream Risks (now renamed as Risks) related lists on the Entity record page have been converted to UIB pages, providing a more intuitive and modern interface. The Downstream Risks related list has been moved to the dedicated Risks page, featuring organized tabs for Directly related risks, Suggested risks, and All risks. Note: You may experience issues with custom actions that emit events on the Risks or Entity type related lists on the Entity record page. To ensure a smooth transition and adopt these changes, refer to [KB2593527](https://support.servicenow.com/kb?id=kb_article_view&sysparm_article=KB2593527) for detailed guidance. [My tasks in the workspace](https://www.servicenow.com/docs/access?context=configuration-of-tasks&family=zurich&ft:locale=en-US) : Easily manage which configurations appear on the My Tasks page by marking them Active or Inactive. This gives you flexibility to enable or disable configurations without manual intervention, simplifying administration and improving control. An Active/Inactive flag has also been introduced in the My Choice table for enhanced configuration management. [Entities](https://www.servicenow.com/docs/access?context=what-is-an-entity&family=zurich&ft:locale=en-US) : Entity names in GRC now automatically update when the associated CI name changes. This enhancement improves data consistency, reduces manual effort, and ensures alignment between CI and Entity records without requiring custom automation. [Model Text Protocol (MCP) Client](https://www.servicenow.com/docs/access?context=mcp-client&family=zurich&ft:locale=en-US) : Enable users of the ServiceNow® AI Agent Studio to access tools that are hosted externally and published using an MCP Server via the Model Context Protocol Client application. Authenticate users with the MCP Server to add the MCP tool to an AI agent. [Create an AI agent](https://www.servicenow.com/docs/access?context=configure-next-best-action-agent&family=zurich&ft:locale=en-US) : The Add button on the AI agents tab is added as a drop-down providing different agent types for AI agent creation: * Chat * External [Configure ACLs for AI agents and agentic workflows](https://www.servicenow.com/docs/access?context=aia-security-implementation&family=zurich&ft:locale=en-US) : Configure the Access Control Lists for who can discover and trigger AI agents and agentic workflows in their guided setups in AI Agent Studio. You can determine whether an AI agent or agentic workflow behaves as a dynamic user or as an AI user. You can also specify if an AI agent or agentic workflow can be available to all authenticated users or publicly available. [Entity based record access update utility guided experience](https://www.servicenow.com/docs/access?context=entity-based-access-playbook&family=zurich&ft:locale=en-US) : Apply entity-based access (EBA) restrictions at the record level by using guided assistance in the entity based record access update utility. Guided assistance consists of a four-step process: 1. Define the scope for the relevant entities 2. Scope the record types 3. Apply the conditions to each record type to refine the scope 4. Review the selected records before you execute and initiate the update See the execution logs for a status after each update. You can get the details about the impacted records, applied scopes, and outcomes. [Entity based record access rules to secure new records](https://www.servicenow.com/docs/access?context=continuous-monitoring-of-entity-based-access&family=zurich&ft:locale=en-US) : Configure entity-based record access rules on record types to ensure that access restrictions are applied automatically to secure new records or modified records related to entities with active EBA configurations. [Deactivation of entity-based access configuration](https://www.servicenow.com/docs/access?context=deactivating-entity-based-access&family=zurich&ft:locale=en-US) : Deactivate the entity-based access configuration, enabling the system to automatically assess the records that it impacts. If entity-based access configuration is restricting a record, the access restrictions are removed. If other configurations also apply to the record, the restrictions remain in place and only the selected configuration is deactivated. | | Australia | No updates for this release. | [ ] ## Changes Between your current release family and Australia, some changes were made to existing Common Core features. {#dfrn3-commoncore-summary__entry__18} | Release | Release notes | |-|-| | Yokohama | [Some Now Assist skills are turned on by default](https://www.servicenow.com/docs/access?context=now-assist-skills-on-by-default&family=yokohama&ft:locale=en-US) : The new default behavior works as follows: * New customers: When you install a Now Assist product, designated skills are turned on automatically. * Existing customers who are upgrading (starting with Yokohama Patch 11): Any previously unconfigured skill is turned on automatically (the skill was never configured and turned on, then turned off again). Previously configured skills that were turned on, then off, remain inactive. [Changes to Now Assist usage measurement](https://www.servicenow.com/docs/access?context=monitoring-now-assist-usage&family=yokohama&ft:locale=en-US) : Starting with Yokohama Patch 5, Now Assist usage measurement is transitioning from a 365-day look-back model to a 365-day burn-down model, with usage resetting at the contract anniversary date. For more information, refer to [KB KB2704710: Now Assist Usage - Overview \& New Measurement Logic](https://support.servicenow.com/kb?id=kb_article_view&sysparm_article=KB2704710). [Create data relationships](https://www.servicenow.com/docs/access?context=create-data-relationships&family=yokohama&ft:locale=en-US) : The Data Relationship tab has been added to the template configuration record as part of the configuration process for the Document designer Microsoft Word add-in. [Column Organization](https://www.servicenow.com/docs/access?context=create-an-audit-report-template&family=yokohama&ft:locale=en-US) : You can select and reorder columns when adding a table into your template by using the Document designer Microsoft Word add-in. You can now organize your content better to meet your reporting needs. [Create content configurations](https://www.servicenow.com/docs/access?context=create-content-configurations&family=yokohama&ft:locale=en-US) : You can add up to 20 columns in a table and content block by using the Document designer application. You now have more flexibility with customizing your table and content block to meet your reporting needs. | | Zurich | [Downstream risks related list](https://www.servicenow.com/docs/access?context=entities-in-risk-ws&family=zurich&ft:locale=en-US) : The Downstream risks related list on the entity record page has been renamed Risks. Coral theme : Coral is now the default theme for Vendor Management Workspace, portal, and mobile experiences. This theme provides a fresh look and feel, featuring brand-neutral illustrations to enhance your user experience. A dark theme option is available for web and mobile experiences. [States in the entity based record access update utility](https://www.servicenow.com/docs/access?context=eba-configuration-states&family=zurich&ft:locale=en-US) : A new Preview state has been added to the record access update utility life cycle. You can now review the estimated number of impacted records before you apply the restrictions. This step helps you to validate the selected scope, assess potential impacts, and make adjustments, if needed. It also adds an extra layer of control and reduces the risk of unintended access changes. | | Australia | No updates for this release. | [ ] ## Removed Between your current release family and Australia, some Common Core features or functionality were removed. {#dfrn3-commoncore-summary__entry__26} | Release | Release notes | |-|-| | Yokohama | No updates for this release. | | Zurich | No updates for this release. | | Australia | No updates for this release. | [ ] ## Deprecations Between your current release family and Australia, some Common Core features or functionality were deprecated. {#dfrn3-commoncore-summary__entry__34} | Release | Release notes | |-|-| | Yokohama | The template data relationship table has been removed and deprecated for the Document designer application. | | Zurich | No updates for this release. | | Australia | No updates for this release. | [ ] ## Activation information Review information on how to activate Common Core. {#dfrn3-commoncore-summary__entry__42} | Release | Release notes | |-|-| | Yokohama | Activation information : Install Integrated Risk Management and ServiceNow Otto for IRM by requesting them from ServiceNow Store. Visit the [ServiceNow Store](https://store.servicenow.com/sn_appstore_store.do#!/store/home) website to view all the available apps and for information about submitting requests to the store. For cumulative release notes information for all released apps, see the [ServiceNow Store version history release notes](https://www.servicenow.com/docs/access?context=sn-store-release-notes&family=yokohama&ft:locale=en-US). Important: IRM is available in the ServiceNow Store. For details, see the "Activation information" section of these release notes. | | Zurich | Activation information : Install Integrated Risk Management and ServiceNow Otto for IRM by requesting them from ServiceNow Store. Visit the [ServiceNow Store](https://store.servicenow.com/sn_appstore_store.do#!/store/home) website to view all the available apps and for information about submitting requests to the store. For cumulative release notes information for all released apps, see the [ServiceNow Store version history release notes](https://www.servicenow.com/docs/access?context=sn-store-release-notes&family=zurich&ft:locale=en-US). Important: IRM is available in the ServiceNow Store. For details, see the "Activation information" section of these release notes. | | Australia | No updates for this release. | [ ] ## Additional requirements If any additional requirements were introduced or changed for Common Core we have noted them here. {#dfrn3-commoncore-summary__entry__50} | Release | Release notes | |-|-| | Yokohama | No updates for this release. | | Zurich | No updates for this release. | | Australia | No updates for this release. | [ ] ## Browser requirements If any specific browser requirements were introduced or changed for Common Core we have noted them here. {#dfrn3-commoncore-summary__entry__58} | Release | Release notes | |-|-| | Yokohama | No updates for this release. | | Zurich | No updates for this release. | | Australia | No updates for this release. | [ ] ## Accessibility information Review details on accessibility information for Common Core, such as specific requirements or compliance levels. {#dfrn3-commoncore-summary__entry__66} | Release | Release notes | |-|-| | Yokohama | No updates for this release. | | Zurich | Accessibility information : Dark theme : The new Coral theme includes a dark theme option for web and mobile experiences. This option is commonly used to alleviate eye strain and improve readability. | | Australia | No updates for this release. | [ ] ## Localization information If there are specific localization considerations for Common Core we have noted them here. {#dfrn3-commoncore-summary__entry__74} | Release | Release notes | |-|-| | Yokohama | No updates for this release. | | Zurich | No updates for this release. | | Australia | No updates for this release. | [ ] ## Highlight information If there are specific highlight considerations for Common Core we have noted them here. {#dfrn3-commoncore-summary__entry__82} | Release | Release notes | |-|-| | Yokohama | * Generate a GRC issue action plan by using the agentic AI workflow. * Segregate data by entities and granular access management when using entity-based access. * Summarize an issue by using generative AI to provide quicker context gathering and contextual awareness. With this feature, you can improve the efficiency and productivity of your analysts on GRC issues. * Use the enhanced GRC licensing summary dashboard to understand the licensing treatment for users that are added to the group by roles that are mapped or assigned to the group. * Select a user record on the licensing summary dashboard and select the role hierarchy to see all the parent roles that are assigned to the user and their role hierarchies. * Monitor the email activity from the Overview page for regulatory agencies. * Update and add content by using Microsoft 365 for ServiceNow Reporting, which is now integrated with the Document designer application. * Add up to 20 columns in a table and in a content block by using the Document designer application. * Select and reorder columns by using the Document designer Microsoft Word add-in while creating templates. [Yokohama Patch 11](https://www.servicenow.com/docs/access?context=yokohama-patch-11&family=yokohama&ft:locale=en-US) * Some Now Assist skills are now turned on by default. * Review changes to Now Assist usage measurements. For detailed documentation, see [Common GRC features](https://www.servicenow.com/docs/access?context=common-grc-features&family=yokohama&ft:locale=en-US). | | Zurich | * Use the report a GRC issue AI agent in the Employee Center to report issues through a guided conversational experience. * Ensure seamless access for users and groups referenced in user fields on records by leveraging entity-based access restrictions through record attribute user access configuration. Minimize manual effort, reduce administrative overhead, and enable entity-based access with minimal disruption. * Configure which task and tab settings appear in My Tasks by marking them Active or Inactive in the applicable table for easier management. Use the Active/Inactive flag in the GRC choice table to control visibility. * Automatically sync and maintain entity names in GRC with associated CI names to improve data consistency and reduce manual effort. * Authenticate users with the MCP Server to add a Model Context Protocol tool to AI agents using the Model Context Protocol Client. * Create ACLs for AI agents and agentic workflows to customize who can discover and trigger AI agents and agentic workflows. * Generate control recommendations for each regulatory alert to address compliance requirements. Use these suggestions to save time, minimize manual effort, and ensure a consistent response to regulatory changes. * Apply access restrictions at the record level by using the record access update utility in guided assistance. You can also preview the impacted record counts before updating and review the results and execution logs after the update. * Apply access restrictions automatically to newly created or modified records using entity-based record access rules. * Deactivate the entity-based access configurations. * Enable entity-based access on custom GRC tables. For detailed documentation, see [Common GRC features](https://www.servicenow.com/docs/access?context=common-grc-features&family=zurich&ft:locale=en-US). | | Australia | No updates for this release. | [ ]