---
sourceDocument: Australia Governance, Risk, and Compliance
sourceDocumentLink: https://www.servicenow.com/docs/r/australia/governance-risk-compliance

 Release :

    - australia

ft:locale :

    - en-US

ft:publication_title :

    - Australia Governance, Risk, and Compliance

ft:clusterId :

    - grc

bundleId :

    - grc

workflow :

    - Technology


---

# Approve or reject a document version

# Approve or reject a document version {#ariaid-title1}

Release version: Australia  
Updated August 18, 2026  
![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read  
Review or approve a document version that is waiting for your action from your task
list.

## Before you begin

Role required: sn_audit_ws.auditor, sn_audit_ws.supervisor

You must be assigned as the reviewer or approver on the document version.

## Procedure

1. Navigate to your task list, and open the Document version approval item for the version.
2. Select the document link to view the document, and select the version link to view the version and its attached file.
3. Select Approve to complete the review, if you are the assigned reviewer.
4. Select Approve to approve the version.
   1. Select Reject to send the version back to the Draft state.

   {#approve-or-reject-a-document-version__substeps_hfg_pzf_hkc}  
   After the reviewer completes their review, the version moves to Awaiting approval. After every approver in the sequence approves the version, the document owner can publish the version. For the steps, see [Publish a document version](https://www.servicenow.com/docs/sPtc3LFeZ6qLmzrX4JVMpg "Publish a document version after it has been approved so it is set to the current version of the document.").