---
sourceDocument: Australia Governance, Risk, and Compliance
sourceDocumentLink: https://www.servicenow.com/docs/r/australia/governance-risk-compliance

 Release :

    - australia

ft:locale :

    - en-US

ft:publication_title :

    - Australia Governance, Risk, and Compliance

ft:clusterId :

    - grc

bundleId :

    - grc

workflow :

    - Technology


---

# Publish a document version

# Publish a document version {#ariaid-title1}

Release version: Australia  
Updated August 18, 2026  
![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read  
Publish a document version after it has been approved so it is set to the current version of the document.

## Before you begin

Role required: sn_audit_ws.supervisor, sn_audit.manager

## About this task

The Publish action is available on a version only after every
configured approver has approved it. For more information, see [Document version and approval workflow](https://www.servicenow.com/docs/v_aqcqR5tIwEDpXPrWipLw "Every new version of a document in the Documents panel can go through an optional review and approval workflow before it is published and replaces the previous version.").

## Procedure

1. From the Documents panel, select the document, then select Track versions.
2. Select the version that is in the Awaiting approval state and has been approved by every approver.
3. Select Publish.  
   The version state changes to Published and becomes the current version of the document. The previously published version is automatically retired. You cannot roll back to the retired version.