---
sourceDocument: Australia Governance, Risk, and Compliance
sourceDocumentLink: https://www.servicenow.com/docs/r/australia/governance-risk-compliance

 Release :

    - australia

ft:locale :

    - en-US

ft:publication_title :

    - Australia Governance, Risk, and Compliance

ft:clusterId :

    - grc

bundleId :

    - grc

workflow :

    - Technology


---

# Upload a document version

# Upload a version of a document {#ariaid-title1}

Release version: Australia  
Updated August 18, 2026  
![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read  
Upload a new version of a document when you need to change its content. You can
optionally send the new version for review and approval before it publishes.

## Before you begin

Role required: sn_audit_ws.auditor, sn_audit_ws.supervisor

## About this task

For more information on the states a version moves through, see [Document version and approval workflow](https://www.servicenow.com/docs/v_aqcqR5tIwEDpXPrWipLw "Every new version of a document in the Documents panel can go through an optional review and approval workflow before it is published and replaces the previous version.").

## Procedure

1. Navigate to AllAuditAudit Workspace, and open the record that has the document you want to update.
2. Select the Documents panel, and select the document.
3. Select Track versions.  
   The list of existing versions for the document appears.
4. Select New version.
5. Attach the updated file, and enter a description for the version.
6. **Optional:** To require review and approval before the version publishes, add a reviewer and one or more approvers.  
   For the steps, see [Set reviewers and approvers for a document version](https://www.servicenow.com/docs/vZTHaLlOABMFMIhc0HfekA "Configure a reviewer and one or more approvers on a document version before you submit it, so the version is reviewed and approved before it publishes.").
7. Save the version.  
   The version is created in the Draft state.
8. Select Submit.  
   If you added a reviewer or an approver, the version moves to Awaiting review or Awaiting approval. If you didn't add a reviewer or an approver, the version publishes immediately and the previous version is retired.

*[\>]: and then