---
sourceDocument: Australia Governance, Risk, and Compliance
sourceDocumentLink: https://www.servicenow.com/docs/r/australia/governance-risk-compliance

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    - australia

ft:locale :

    - en-US

ft:publication_title :

    - Australia Governance, Risk, and Compliance

ft:clusterId :

    - grc

bundleId :

    - grc

workflow :

    - Technology


---

# Publish questions in a question bank

# Publish questions in a question bank {#ariaid-title1}

Release version: Australia  
Updated September 3, 2026  
![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read  
Move a question through the draft, ready to publish, and published lifecycle stages so that it becomes available for template managers to add to assessment templates.

## Before you begin

Role required: sn_smart_asmt.question_bank_manager or sn_smart_asmt.assessment_admin

## About this task

A question bank question moves through four lifecycle stages: draft, ready to publish, published, and retired. Each question card includes a state menu that you use to change the question's state. A published question is set
to read-only except for its state menu and Delete control.

You can select Draft from a published question's state menu to move it back to draft and edit it further. Moving a question back to draft doesn't affect assessment templates that already added it.

## Procedure

1. Navigate to WorkspacesAssessment Workspace.
2. Select ![]().  
   The question bank hub lists every question bank that you have access to.
3. Open the question bank that contains the questions that you want to publish.
4. Select a question and change its state to Ready to publish from the state menu.  
   Repeat this step for each question that you want to publish.
5. Select Publish questions button to publish every ready-to-publish question in the question bank at the same time.  
   The system marks the selected questions as published and refreshes the question labels in the content tree to show the updated state.
6. **Optional:** To publish a single question instead, select Publish from that question's state menu.
7. **Optional:** To remove a question from the question bank, select ![]().  
   Deleting a published question doesn't affect the assessment templates that already added it.

## Result

Published questions are available for template managers to add to assessment templates. See [Add questions from a question bank to a template](https://www.servicenow.com/docs/OtLU3lHeg1yu1HPmofi~cA "Add one or more published questions from a question bank to an assessment template instead of creating the same questions again.").

*[\>]: and then