---
sourceDocument: Australia Public Sector
sourceDocumentLink: https://www.servicenow.com/docs/r/australia/government-industry

 Release :

    - australia

ft:locale :

    - en-US

ft:publication_title :

    - Australia Public Sector

ft:clusterId :

    - gvin

bundleId :

    - gvin

workflow :

    - Customer and Industry


---

# Rolling grant approvals

# Rolling grant approvals {#ariaid-title1}

Release version: Australia  
Updated June 8, 2026  
![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read  
Rolling grant approvals give grant program managers the flexibility to propose and submit funding decisions for any scored subset of applications during the Funding Allocation stage. Decisions can be submitted at any time, without waiting for the entire proposal portfolio to complete review.

The Funding Allocation tab in the grant program workspace supports incremental decision-making alongside the traditional full-portfolio model. Grant program managers can process funding decisions as proposals
are scored, grouping them into batches for Grant Program Director approval. No configuration toggle is required --- both models are available by default.

From Grants Management version 1.31, you can choose to process funding decisions incrementally as proposals are scored, or continue working in the traditional full-portfolio model. No separate mode or configuration toggle is
required. The rolling approval behavior is additive: customers running traditional competitive programs can continue their existing workflow unchanged. Customers with rolling programs gain the incremental processing capability they need, which is available by default.

## Key concepts {#psds-gm-rolling-grant-approvals-concept__funding-allocation-request}

Grants Management version 1.31 introduces two new records to support rolling grant approvals.

* Funding Allocation Review Task --- the batch record the Grant program manager submits, storing the grant program, recommendation reason, proposal counts, allocated amount, and review state.
* Funding Allocation Proposal Mapping --- the record linking each proposal to its review task, with active/inactive flag to indicate the proposal state and the Grant program director comments.
{#psds-gm-rolling-grant-approvals-concept__ul_gwn_yvh_njc}

A Funding Allocation Request is a record type that acts as an approval packet grouping a selected subset of proposals for Grant program director review. The funding request contains the Grant program manager's recommendation reason
and the associated budget figures. The batch can include both funding and decline recommendations. Funding requests are created automatically when the Grant program manager selects Send for Approval on the
Funding Allocation tab.

Multiple funding requests can exist simultaneously for the same grant program, and each progresses through its own lifecycle independently.
**Related concepts**   

* [Use Rolling grant approvals](https://www.servicenow.com/docs/p~o08AE9S1Xss68EoM7yYA "Rolling grant approvals enhance the Grants Management funding workflow. You can propose awards and declines for any scored subset of applications at any time, without waiting for the entire proposal portfolio to complete review.")  
**Related tasks**   

* [Mark proposals](https://www.servicenow.com/docs/XMS~NPoZf4_yZ~_hMiL~gA "Select scored proposals, mark them for funding or decline to the Grant Program Director for approval.")
* [Submit a Funding Allocation Request](https://www.servicenow.com/docs/1OhXCJeyNaIc2o3RE0QKdg "Submit a Funding Allocation Request (FR) to the Grant Program Director for approval.")
* [Review and Approve a Funding Request](https://www.servicenow.com/docs/5O0PBaN~jJvf_2SLJx7AFg "Review and approve Funding Requests submitted by a grant program manager and approve or reject the batch.")
* [Release result notices to applicants](https://www.servicenow.com/docs/GJpMsIQEp7bh9iHE~ytbwg "After the Grant Program Director approves a Funding Allocation Request, release result notices to applicants individually or in bulk.")  
**Related reference**   

* [Grant Proposal funding statuses](https://www.servicenow.com/docs/Pqfas9T_G8ebvo5oSlnNzw "Status values a grant proposal can hold during the Funding Allocation workflow, including the trigger, the responsible role, and whether the status is terminal.")
* [Public Sector Digital Services Data Model](https://www.servicenow.com/docs/8rK5DfmS43ElyZClHAzJGg "Learn about the Public Sector Digital Services application by viewing data model and role relationship diagrams. These diagrams show the relationships between the tables and roles within the application and provide an overall picture of how the Public Sector Digital Services application operates.")