---
sourceDocument: Australia Workflow Data Fabric
sourceDocumentLink: https://www.servicenow.com/docs/r/australia/integrate-applications

 Release :

    - australia

ft:locale :

    - en-US

ft:publication_title :

    - Australia Workflow Data Fabric

ft:clusterId :

    - crint

bundleId :

    - crint

workflow :

    - Creator


---

# Workday Financials Spoke

# Workday Financials Spoke {#workday-fin-spoke__workday}

Release version: Australia  
Updated March 12, 2026  
![](https://www.servicenow.com/docs/portal-asset/ico-clock) 8 minutes to read  
The Workday Financials spoke is built by Bristlecone, Inc. Manage resources, business units, journals, cost centers, and so on, in Workday Financials application from your ServiceNow instance.{#workday-fin-spoke__d45240e13}

## Request apps on the Store {#workday-fin-spoke__section_sz5_jv3_z3b}

Visit the [ServiceNow Store](https://store.servicenow.com/sn_appstore_store.do#!/store/home) to view all the available apps, and for information about submitting requests to the store. For cumulative release notes information for all released apps, see the [ServiceNow Store version history release notes](https://www.servicenow.com/docs/r/store-release-notes/sn-store-release-notes.html).{#workday-fin-spoke__inline-send-to-store}

## Integration Hub subscription {#workday-fin-spoke__section_mrn_5xf_pmb}

This spoke requires an Integration Hub subscription. For more information, see [Legal schedules - IntegrationHub overview](https://www.servicenow.com/content/dam/servicenow-assets/public/en-us/doc-type/legal/snc-addendum-integrationhub.pdf).{#workday-fin-spoke__p_w2h_nfg_h1c}

## Spoke version {#workday-fin-spoke__section_aw5_rdy_bsb}

Workday Financials spoke v2.2.0 is the latest version. For version history of the spoke, see [Workday Financials spoke release notes](https://www.servicenow.com/docs/r/store-release-notes/store-integrationhub-rn-workday-financials.html).{#workday-fin-spoke__wdfin-spk-ver}

## Supported versions {#workday-fin-spoke__section_nrn_5xf_pmb}

This spoke was built for Workday Financials SOAP API version v39.0, but may be compatible with later versions.{#workday-fin-spoke__d45240e13}

## Spoke requirements {#workday-fin-spoke__section_qrn_5xf_pmb}

To set up the integration, perform these:

1. Register Integration System User.  
   Note:  
   While filling account information details, ensure that you select the Do Not Allow UI Sessions check box.
2. Create a security group and assign it to the integration system user.
   1. In Action, navigate to Security GroupMaintain Domain Permissions for Security Group and provide these permissions:{#workday-fin-spoke__table_udc_wbj_qmb__entry__4}

      | Operation | Domain Security Policy | Domain Security Policies Inheriting Permission | Functional Areas |
      |-|-|-|-|
      | Get Only | Set Up: Worktags - Business Units |   | Common Financial Management Worktags |
      | Get Only | Set Up: Ledger and Book |   | Common Financial Management |
      | Get and Put | Process: Journals - Core |   | Financial Accounting |
      | Get Only | Process: Journals - View |   | Financial Accounting |
      | Get and Put | Process: Purchase Order - Cancel |   | Procurement |
      | Get Only | Process: Advance Ship Notice - View |   | Procurement |
      | Get Only | Process: Supplier Invoice - New |   | Supplier Accounts |
      | Get Only | Process: Request for Quotes - View |   | Procurement |
      | Get Only | Set Up: Accounts |   | Common Financial Management |
      | Get Only | Create: Cost Center |   | Organizations and Roles |
      | Get Only | Set Up: Currency Rates |   | Common Financial Management |
      | Get Only | Set Up: Currency (Compensation functional area) |   | Core Compensation |
      | Get Only | Integration Build |   | Integration |
      | Get Only | Process: Business Assets |   | Business Asset Tracking |
      | Get Only | Set Up: Expense Item |   | Expenses |
      | Get Only | Set Up: Purchase Item |   | Procurement |
      | Get Only | Reports: Supplier |   | Supplier |
      | View Only | Process: Purchase Order - Reporting |   | Procurement |
      | Get and Put | Integration Event |   | Integration |
      | View Only | Integration Security |   | Integration |
      [Table 1. Domain security policy permissions]

      {#workday-fin-spoke__table_udc_wbj_qmb}  
      Note:  
      Ensure that the domain security policies are activated for the security group.
   2. Configure the business process policies of your security group and provide these permissions:{#workday-fin-spoke__table_stn_smk_qmb__entry__3}

      | Operation | Business Process Type | Functional Area |
      |-|-|-|
      | Initiate (Register Asset (Web Service)) | Asset Registration Event | * Business Asset Accounting * Business Asset Tracking {#workday-fin-spoke__ul_lwx_vtk_qmb} |
      | Initiate (Submit Purchase Order Change Order (Web Service)) | Change Order | Procurement |
      | Initiate (Submit Purchase Order (Web Service)) | Purchase Order Event | Procurement |
      | Initiate (Submit Receipt (Web Service)) | Receipt | Procurement |
      | Initiate (Submit Supplier (Web Service)) | Supplier Event | Supplier |
      | Initiate (Submit Supplier Invoice (Web Service)) | Supplier Invoice Event | Supplier Accounts |
      [Table 2. Business process security policy permissions]

      {#workday-fin-spoke__table_stn_smk_qmb}  
      Note:  
      Ensure that the business process security policies are activated for the security group.
   {#workday-fin-spoke__ol_sd3_mbj_qmb}
{#workday-fin-spoke__ol_msd_gbj_qmb}

## Spoke dependencies {#workday-fin-spoke__section_srn_5xf_pmb}

If you're having trouble installing the app, ensure that these dependent plugins are installed:

* ServiceNow IntegrationHub Action Step - SOAP (com.glide.hub.action_step.soap)
* ServiceNow IntegrationHub Action Step - REST (com.glide.hub.action_step.rest)
* ServiceNow Flow Designer - Dynamic Inputs (com.glide.hub.dynamic_inputs)
* ServiceNow Flow Designer - Dynamic Outputs (com.glide.hub.dynamic_outputs)
* Complex Object (com.glide.cobject)
{#workday-fin-spoke__ul_trn_5xf_pmb}  
Note:  
Some of these plugins are licensable features and require appropriate licenses, if used outside the spoke implementation.

## Authentication {#workday-fin-spoke__section_a5c_kyf_pmb}

Workday provides an open SOAP API for programmatic access to on-demand business management services. Workday SOAP APIs require basic authentication; that is, user name and password are required.  
Note:  
This spokes doesn't require you to set up the connection and credential alias.

## Spoke subflows {#workday-fin-spoke__section_wrn_5xf_pmb}

The Workday Financials spoke provides sample subflows to demonstrate automating Workday Financials tasks. To customize a sample subflow, copy it to a
new application scope. Available sample subflows include:{#workday-fin-spoke__d45240e13}  
{#workday-fin-spoke__table_xrn_5xf_pmb__entry__2}

| Subflow | Description |
|-|-|
| Create PO | Creates a purchase order record in the Purchase Order table. To use the subflow, [Set up webhook for your Workday Financials spoke](https://www.servicenow.com/docs/NDWVWOWtTxRsmF~f9vEdLA#setup-webhk-wd "Set up a webhook to get the data from the Workday Financials application to your ServiceNow instance when an event occurs."). |
| Get Supplier Invoice Details | Retrieves details of the specified supplier invoice. |
[ ]

{#workday-fin-spoke__table_xrn_5xf_pmb}

## Spoke actions {#workday-fin-spoke__section_yrn_5xf_pmb}

The Workday Financials spoke provides actions to automate
tasks when events occurs in
your ServiceNow instance. Available actions include:{#workday-fin-spoke__p_jfh_nfg_h1c}  
{#workday-fin-spoke__table_zrn_5xf_pmb__entry__3}

| Category | Action | Description |
|-|-|-|
| Approval Management | Approve Business Process | Approves the required business process. |
| Approval Management | Cancel Business Process | Cancels the required business process. |
| Approval Management | Deny Business Process | Denies the required business process. |
| Approval Management | Look up Approvals | Retrieves the approvals records from Workday and saves the details as an attachment in the Data Source table. Note: To use this action, you must create and configure the To Do RaaS report. For instructions, see [Configure the To Do report](https://www.servicenow.com/docs/M7wjsQth61sSJQo2nuQZvA#wd-fin-pull-to-do-rep "Create and configure the To Do report to retrieve worker's finance related inbox items suc as, to-dos, action items, approval, and so on."). |
| Invoice Management | Void or cancel Invoice | Cancels the required supplier invoice. |
| Invoice Management | Update Supplier Invoice | Updates details of the required supplier invoice. |
| Receipt Management | Void or Cancel Receipt | Cancels the required receipt. |
| Receipt Management | Look up Goods Receipts Stream | Retrieves details of the required receipts. |
| Receipt Management | Update Receipt | Updates details of the required receipt. |
| Requisition Management | Look up Requisitions Stream | Retrieves the requisition data. |
| Requisition Management | Update Requisition | Updates details of the required requisition records. |
| Requisition Management | Create Requisition | Creates requisition record with the provided details. |
| Purchase Order Management | Look up Purchase Orders and PO Lines Stream | Retrieves details of the required purchase orders and PO lines. |
| Primary Data Management | Look up Company Contact Information by ID | Retrieves details of the required company contact. |
| Primary Data Management | Look up Organizations Stream | Retrieves the organization data. |
| Primary Data Management | Look up Locations Stream | Retrieves details of the required locations. |
| Supplier Management | Look up Supplier Contracts Stream | Retrieves details of the supplier contracts. |
| Supplier Management | Deactivate Supplier | Deactivates the required supplier. |
| Supplier Management | Create Supplier Location | Creates a supplier location with the provided details. |
| Supplier Management | Update Supplier Location | Updates details of the required supplier location. |
| Supplier Management | Delete or Void Supplier Bank Account | Deletes the required supplier bank account or makes it void. |
| Supplier Management | Create Bank Account | Creates a supplier bank account with the provided details. |
| Supplier Management | Update Bank Account | Updates details of the required supplier bank account. |
| Supplier Management | Update Supplier | Updates details of the required supplier. |
| Financial Management | Get Account Set By ID | Retrieves details of the specified account set. |
| Financial Management | Get Business Unit By ID | Retrieves details of the specified business unit. |
| Financial Management | Get Cost Center By ID | Retrieves details of the specified cost center. |
| Financial Management | Get Ledger By ID | Retrieves details of the specified ledger record. |
| Financial Management | Look up Account Sets | Retrieves details of the required account sets, based on the provided filter criteria. |
| Financial Management | Look up Business Units | Retrieves details of the required business units, based on the provided filter criteria. |
| Financial Management | Look up Cost Centers | Retrieves details of the required cost centers, based on the provided filter criteria. |
| Financial Management | Look up Fx Rates | Retrieves details of the required Fx rates, based on the provided filter criteria. |
| Financial Management | Look up Ledger Accounts | Retrieves the ledger accounts from Workday and saves the details as an attachment in the Data Source table. Note: To use this action, you must create and configure the Ledger Account RaaS report. For instructions, see [Configure the Ledger Account report](https://www.servicenow.com/docs/M7wjsQth61sSJQo2nuQZvA#wd-fin-ledger-acct-rep "Create and configure the Ledger Account report to retrieve the ledger account details."). |
| Financial Management | Look up Payments and Payment Status | Retrieves the payment and payment status details from Workday and saves the details as an attachment in the Data Source table. Note: To use this action, you must create and configure the Payment Status RaaS report. For instructions, see [Configure the Payment Status report](https://www.servicenow.com/docs/M7wjsQth61sSJQo2nuQZvA#wd-fin-payment-status-rep "Create and configure the Payment Status report to retrieve the supplier payment information within the specified date range."). |
| Journal Entry Management | Create Accounting Journal | Creates an accounting journal. |
| Journal Entry Management | Look up Journals | Retrieves details of the required journal records, based on the provided filter criteria. |
| Journal Entry Management | Post Accounting Journal | Posts an accounting journal record. |
| Journal Entry Management | Reverse Accounting Journal | Reverses the specified accounting journal. |
| Metadata Retrieval | Get Additional Fields For Workday Finance | Retrieves additional fields for each action. |
| Metadata Retrieval | Get Reference ID List | Retrieves values of the Reference ID based on the specified reference type. |
| Metadata Retrieval | Get Access Token | Retrieves the access tokens for authenticating SOAP based actions using OAuth 2.0. |
| Resource Management | Cancel Purchase Order | Cancels the specified purchase order. |
| Resource Management | Create Fixed Asset Shell | Creates a fixed asset shell. |
| Resource Management | Create Supplier | Creates a supplier with the provided details. |
| Resource Management | Create Supplier Invoice | Creates a supplier invoice with the provided details. |
| Resource Management | Get Advanced Shipment Notice By Number | Retrieves details of the specified advance shipment notice. |
| Resource Management | Get Supplier By ID | Retrieves details of the specified supplier. |
| Resource Management | Get Supplier Invoice By ID | Retrieves details of the specified supplier invoice. |
| Resource Management | Look up Advanced Shipment Notices | Retrieves details of the required advance shipment notices, based on the provided filter criteria. |
| Resource Management | Look up Expense Items | Retrieves details of the required expense items, based on the provided filter criteria. |
| Resource Management | Look up Fixed Asset Details | Retrieves details of the required fixed assets, based on the provided filter criteria. |
| Resource Management | Look up Material Groups Stream | Retrieves the catalog data. |
| Resource Management | Look up Purchase Items | Retrieves details of the required purchase items, based on the provided filter criteria. |
| Resource Management | Look up Request For Quotes | Retrieves details of the required request for quotes records, based on the provided filter criteria. |
| Resource Management | Look up Supplier Invoices | Retrieves details of the required supplier invoices, based on the provided filter criteria. |
| Resource Management | Look up Suppliers | Retrieves details of the required suppliers, based on the provided filter criteria. |
| Resource Management | Submit Purchase Order | Submits the specified purchase order. |
| Resource Management | Submit Purchase Order Change Order | Submits change order associated with the specified purchase order. |
| Resource Management | Submit Receipt | Submits the specified receipt. |
[ ]

{#workday-fin-spoke__table_zrn_5xf_pmb}

## Spoke module {#workday-fin-spoke__section_asn_5xf_pmb}

The Workday Financials spoke adds the Workday Finance application to your instance and includes these modules:{#workday-fin-spoke__table_bsn_5xf_pmb__entry__2}

| Module | Description |
|-|-|
| Connection Details | Contains information about the base URL of the Workday instance or tenant, and API version. |
| Get Business Units | Displays information about the business units. Admin should configure the sample remote table as per their requirement. |
| Purchase Orders | Displays information about the purchase orders whenever they are created in the Workday application. To retrieve this information to the ServiceNow instance, you must [Set up webhook for your Workday Financials spoke](https://www.servicenow.com/docs/NDWVWOWtTxRsmF~f9vEdLA#setup-webhk-wd "Set up a webhook to get the data from the Workday Financials application to your ServiceNow instance when an event occurs."). |
| Webhook Registries | Contains records of webhooks registries. Admin should create record here [Set up webhook for your Workday Financials spoke](https://www.servicenow.com/docs/NDWVWOWtTxRsmF~f9vEdLA#setup-webhk-wd "Set up a webhook to get the data from the Workday Financials application to your ServiceNow instance when an event occurs.") for the required Workday event. |
[ ]

{#workday-fin-spoke__table_bsn_5xf_pmb}

For information about setting up the spoke, see
[Set up the Workday Financials spoke](https://www.servicenow.com/docs/M7wjsQth61sSJQo2nuQZvA#setup-workday-fin-spoke "Integrate the ServiceNow instance Workday instance by using the WS-Security Username Profile to authenticate ServiceNow requests.") and [Set up webhook for your Workday Financials spoke](https://www.servicenow.com/docs/NDWVWOWtTxRsmF~f9vEdLA#setup-webhk-wd "Set up a webhook to get the data from the Workday Financials application to your ServiceNow instance when an event occurs.").{#workday-fin-spoke__p_mfh_nfg_h1c}

*[\>]: and then