---
sourceDocument: Australia Asset Management
sourceDocumentLink: https://www.servicenow.com/docs/r/australia/it-asset-management

 Release :

    - australia

ft:locale :

    - en-US

ft:publication_title :

    - Australia Asset Management

ft:clusterId :

    - itam

bundleId :

    - itam

workflow :

    - Technology


---

# Configure a cost center or department spend limit

# Configure a cost center or department spend limit {#ariaid-title1}

Release version: Australia  
Updated September 28, 2026  
![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read  
Create a consumption spend limit for a cost center or a department.

## Before you begin

You must have integrated with at least one consumption AI account. See [Integrating with AI providers](https://www.servicenow.com/docs/PmyvF_beT5dgClvf5oUIzA "You can integrate with AI providers to track and monitor spend and usage for your AI accounts. Use this information to maintain AI budgets and optimize costs.") for more information.

Role required: ai_cost_admin

## Procedure

1. Navigate to AllAI Cost ManagementHome.
2. From the navigation panel of the AI Cost Management application, navigate to SettingsSpend limits.
3. Select the Cost center or Department tab.
4. Use the Cost center or Department drop-down to select the entity.  
   Entities that already have spend limits are shown by selecting the Configured tab.
   1. To select a new entity, select Not configured and then search for or scroll to find it.
   2. Select Add account to select the account to associate with this spend limit.
   3. In the Add account dialog, enter the following:  

      |-|-|
      | Account | Select the AI account to associate with this cost center or department. Any spend made by the entity on this account will roll up to the total spend for the account. |
      | Owner | Search for and select the person who should own the spend for this entity. |
      | Spend limit | Enter a dollar amount for the monthly spend limit for this entity on this account. |
      | Alert thresholds | Select a percentage of the spend limit that will trigger an alert when exceeded. You can create more than one threshold (limit is two). An alert is generated when each threshold is exceeded. |
      | Notification | Select Email to have an email sent to the configured owner when the threshold is exceeded. Select in-product to have an alert displayed in the Alerts Center. |
      [ ]

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5. Select Add.
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## Result

The entity now has an associated spend limit.
To configure a spend limit for the same entity, but for a different AI account, repeat the procedure and select a different account when configuring the spend limit. You can see the spend for the separate accounts when you drill-down into the entity's spend. See [View your AI spend and usage](https://www.servicenow.com/docs/VNUoWEMeTWyu4FU3M2_Zxg "View and analyze your AI spend and usage so that you can optimize your AI licensing costs and plan for future AI investments. You can view your AI spend and usage by account, product, model, cost center, department, or user.") for more information.

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