--- sourceDocument: Australia Asset Management sourceDocumentLink: https://www.servicenow.com/docs/r/australia/it-asset-management Release : - australia ft:locale : - en-US ft:publication_title : - Australia Asset Management ft:clusterId : - itam bundleId : - itam workflow : - Technology --- # Expense line fields for Enterprise Asset Management # Expense line fields for Enterprise Asset Management {#ariaid-title1} Release version: Australia Updated March 12, 2026 ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 2 minutes to read Summarize ![AI sparkle icon](https://servicenow.com/docs/portal-asset/ai-sparkle-icon) Summarized using AI This content was generated using new OpenAI-powered functionality. Results are provided on an as is basis and are not guaranteed to be accurate or complete. ## Summary of Expense line fields for Enterprise Asset Management This document provides a detailed explanation of the expense line fields used within the Enterprise Asset Management (EAM) application in ServiceNow. These fields enable customers to accurately record and manage expenses related to enterprise assets, ensuring proper tracking, categorization, and financial accountability. Show full answer Show less ## Key Fields and Their Purpose * **Number:** Auto-generated unique identifier for each expense line to facilitate tracking. * **Date:** Automatically set to the current date when creating an expense line. * **Inherited:** Indicates if the expense line inherits attributes from a parent expense line. When enabled, fields such as Source ID, Asset, Contract, User, Configuration Item, Task, and Cost Center are inherited and locked from editing. * **Source ID:** Links the expense line to a specific enterprise asset. Selecting this populates related source form fields automatically. * **Amount:** Represents the cost associated with the enterprise asset. Negative values can be used to indicate credits. This field supports multiple currencies. * **Process Date:** The date and time when the expense line is processed. * **State:** Current status of the expense line. * **Summary Type:** Categorizes the expense line into one of three business impact areas: * Grow Business -- expenses that support business growth * Run Business -- expenses that support ongoing operations * Transform Business -- expenses that support business transformation * **Short Description:** A brief explanation of the expense line. ## Source Form Fields Associated with Expense Lines * **Asset:** The enterprise asset linked to the expense line. * **Fixed Asset:** The container asset holding one or more enterprise assets, auto-populated if applicable. * **Contract:** The contract associated with the selected asset. * **User:** The individual assigned to the asset. * **Configuration Item (CI):** The configuration item linked to the expense line. * **Task:** The task associated with this expense line. * **Cost Center:** The financial entity responsible for the asset's costs. ## Practical Impact for ServiceNow Customers Understanding and properly utilizing these expense line fields allow ServiceNow customers to: * Maintain accurate financial records tied directly to enterprise assets. * Track expenses consistently with automated field population and inheritance options to reduce data entry errors. * Classify expenses based on business impact, supporting better financial analysis and decision-making. * Link expenses to contracts, users, and cost centers for comprehensive asset management and accountability. ## Related Concepts For extended asset management capabilities, customers should consider related EAM concepts such as domain separation, asset audit fields, contract and maintenance plan fields, and asset disposal processes. These concepts complement expense line management by providing a broader context for asset lifecycle and financial governance. A detailed description of all expense line fields in the Enterprise Asset Management application. ## Expense Line {#expense-line-fields-eam__section_enl_cgr_fwb} {#expense-line-fields-eam__table_b21_dgr_fwb__entry__2} | Field | Description | |-|-| | Number | Unique number that is used to identify and track the expense line. This field populates automatically. | | Date | Date on which you are creating the expense line. This field is automatically set to the current date. | | Inherited | Option that indicates if the expense line is inherited from a parent expense line. If you enable this option, the Parent field appears below the Inherited field. In the Parent field, search for and select the parent expense line that this expense line is inherited from. The following fields are then inherited from the parent expense line and can no longer be modified: * Source ID * Asset * Contract * User * Configuration Item * Task * Cost center {#expense-line-fields-eam__ul_yyg_23k_ptb} | | Source ID | Enterprise asset that you want to associate with the expense line. Based on the enterprise asset that you select, the corresponding fields in the Source form section populate automatically. | | Amount | Cost of the enterprise asset that you want to associate with the expense line. To indicate that you have received a credit towards the enterprise asset, enter a negative number. Note: You can set this field to any currency of your choice. | | Process date | Date and time at which the expense line is processed. | | State | State of the expense line. | | Summary type | Expense line category. Select one of the following options: * Grow Business: Expense lines for enterprise assets that are used to help your business grow. * Run Business: Expense lines for enterprise assets that are used to help your business run. * Transform Business: Expense lines for enterprise assets that are used to help transform your business. {#expense-line-fields-eam__ul_kwd_jqk_ptb} | | Short description | Brief description of the expense line. | [ ] {#expense-line-fields-eam__table_b21_dgr_fwb} ## Source {#expense-line-fields-eam__section_jrb_jgr_fwb} {#expense-line-fields-eam__table_st2_cjw_4tb__entry__2} | Field | Description | |-|-| | Asset | Enterprise asset that you want to associate with the expense line. | | Fixed asset | Fixed asset that contains the selected enterprise asset. A fixed asset is a container that holds one or more individual assets. If the enterprise asset that you selected in the Asset field is contained within a fixed asset, the Fixed asset field populates automatically. | | Contract | Contract that the selected enterprise asset is associated with. | | User | User who the selected enterprise asset is assigned to. | | Configuration item | Configuration item (CI) that is associated with the expense line. | | Task | Task that is associated with the expense line. | | Cost center | Cost center that is financially responsible for the selected enterprise asset. | [ ] {#expense-line-fields-eam__table_st2_cjw_4tb} **Related concepts** * [Domain separation and Enterprise Asset Management](https://www.servicenow.com/docs/Qxx1BnPnFY8kC~xA1XQkeg "Domain separation is supported in Enterprise Asset Management. Domain separation enables you to separate data, processes, and administrative tasks into logical groupings called domains. You can control several aspects of this separation, including which users can see and access data.") **Related reference** * [Components installed with Enterprise Asset Management](https://www.servicenow.com/docs/3abxsEcR4uFvYYzsmr_gnQ "Several types of components are installed with activation of the com.sn_eam plugin, including user roles, plugins, and applications.") * [OT Asset Workspace roles](https://www.servicenow.com/docs/_UmFUR7FAlUCob2moax9~Q "The following roles help you to manage the OT Asset Management application.") * [Asset fields for enterprise assets](https://www.servicenow.com/docs/b5F9kQcOV9PJleLtn5lKtA "A detailed description of all asset fields in the Enterprise Asset Management application.") * [Asset audit fields for enterprise assets](https://www.servicenow.com/docs/eTN1oWDkJzBthMIaZF3BLQ "Create New Asset Audits form and related fields description.") * [Audit results](https://www.servicenow.com/docs/klT9x6IBrzPEuD~bWef4bg "The Audit results shows the status of the assets when the scheduled or blind audits of asset stockrooms and other locations is complete.") * [Enterprise model categories and corresponding classes](https://www.servicenow.com/docs/G2drqI_Cug6~kd2MsnGY4A "Enterprise model categories and their corresponding Configuration Management Database (CMDB) configuration item (CI), asset, and model classes.") * [Mandatory fields in the bulk import spreadsheets](https://www.servicenow.com/docs/XBHTcibGuZFapfzCUQFIPw "A list of the mandatory fields in the model, asset, and model and asset templates for bulk import in the Enterprise Asset Workspace.") * [Normalization status for enterprise models](https://www.servicenow.com/docs/_lZosqgAFKRtp~ZsyYFB2A "Description of the normalization statuses for enterprise models.") * [Model fields for Enterprise Asset Management](https://www.servicenow.com/docs/Yk_rKIXjrvw8c2SH_0ZlGg "A detailed description of all model fields in the Enterprise Asset Management application.") * [Contract fields for Enterprise Asset Management](https://www.servicenow.com/docs/00cb4XwVucCnG3_SjqNI3Q "A detailed description of all contract fields in the Enterprise Asset Management application.") * [Maintenance plan fields for Enterprise Asset Management](https://www.servicenow.com/docs/OqGnc3aDRf2e7MjVCduMmQ "A detailed description of all maintenance plan fields in the Enterprise Asset Management application.") * [Maintenance schedule fields for Enterprise Asset Management](https://www.servicenow.com/docs/UzqM42VPiGOgrD7~YUD6ag "A detailed description of all maintenance schedule fields in the Enterprise Asset Management application.") * [Work plan fields for Enterprise Asset Management](https://www.servicenow.com/docs/bQYeuk~MJrn1DFF4Sd10MQ "A detailed description of all work plan fields in the Enterprise Asset Management application.") * [Work plan schedule fields for Enterprise Asset Management](https://www.servicenow.com/docs/4Z9TkiauKSjY_wbBuuKT4w "A detailed description of all the work plan schedule fields in the Enterprise Asset Management application.") * [Fields inherited from a parent asset group to a sub group](https://www.servicenow.com/docs/tLLFTCDsrXCun1jh82PzjQ "A list of all the fields that are inherited from the parent asset group to a subgroup.") * [Enterprise asset disposal order stages](https://www.servicenow.com/docs/hq5ftNzPpLlbi5eYinXVew "An enterprise asset disposal order goes through various stages in the disposal process before it’s completed. With each stage, the task that's associated with that stage changes too.") * [Terminology for linear assets](https://www.servicenow.com/docs/o3SJm4oDmghbNSneIAAA~w "Terms commonly used for linear assets in the Enterprise Asset Management application.") * [Scheduled jobs and tables installed with normalization of firmware models](https://www.servicenow.com/docs/CkSpu_Y3m_F6P3wd1U4Xpw "Scheduled jobs that run during the normalization of firmware models embedded into Operational Technology (OT) assets and tables that store firmware normalization details are installed with the OT Asset Management application.") * [Asset put away task fields](https://www.servicenow.com/docs/AXp0DXWorgdB_iUKurW43Q "Fields on the Asset put away task form help you create a put away task for the in stock assets.")