--- sourceDocument: Australia Asset Management sourceDocumentLink: https://www.servicenow.com/docs/r/australia/it-asset-management Release : - australia ft:locale : - en-US ft:publication_title : - Australia Asset Management ft:clusterId : - itam bundleId : - itam workflow : - Technology --- # SaaS Overview dashboard # SaaS Overview dashboard {#ariaid-title1} Release version: Australia Updated March 12, 2026 ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 3 minutes to read Summarize ![AI sparkle icon](https://servicenow.com/docs/portal-asset/ai-sparkle-icon) Summarized using AI This content was generated using new OpenAI-powered functionality. Results are provided on an as is basis and are not guaranteed to be accurate or complete. ## Summary of SaaS Overview dashboard The SaaS Overview dashboard in the Software Asset Management (SAM) classic application helps organizations optimize spending on SaaS and SSO licensing by providing detailed insights into subscription usage, costs, and compliance. It enables you to analyze active subscriptions, identify unused licenses, and discover potential savings through reclamation. This dashboard is accessed viaSaaS License \> Overviewand supports filtering by software model or publisher for focused analysis. Show full answer Show less Note that the dashboard is also available in the Software Asset Workspace as a separate experience, and access depends on your plugin activation and upgrade status in the Australia release. ## Key Features * **Current Subscription Spend:** Displays the total cost of all active subscription entitlements. * **Percentage of Unused Subscriptions:** Shows the proportion of subscriptions not meeting usage criteria based on reclamation rules, calculated from stale rights. * **SaaS Potential Savings:** Estimates cost savings achievable by reclaiming unused subscriptions. * **Assigned Subscriptions:** Counts total assigned subscriptions across your organization. * **True-up Cost:** Indicates additional cost required to align owned rights with assigned rights, ensuring full payment for usage. * **Actual Savings Year-to-Date:** Tracks cumulative savings from completed reclamations within the year. * **Snapshot of Last Meaningful Activity:** Categorizes users based on recent subscription activity to help set thresholds for reclamation rules. * **Stale Subscriptions by Instance:** Breaks down the number of inactive subscriptions per subscription profile, with filters for SaaS, SSO, or both. * **Subscription Spend by Cost Center:** Displays subscription costs distributed by organizational cost centers. * **Potential SaaS Savings by Instance:** Shows potential savings per subscription profile, with filtering options similar to stale subscriptions. ## Practical Use and Benefits This dashboard enables ServiceNow customers to: * Monitor and control SaaS and SSO license expenditures effectively. * Identify underutilized subscriptions to reclaim and reduce unnecessary costs. * Ensure compliance by aligning assigned rights with owned licenses, avoiding penalties. * Gain granular insights by cost center and subscription profile for targeted license management. * Leverage usage behavior data to fine-tune reclamation policies and improve license efficiency. For Microsoft Office 365 and Adobe Cloud usage and compliance details, customers should navigate separately to **SaaS License \> Office 365 \& Adobe Cloud**. ## Related Actions To maximize the value of the dashboard, customers can undertake tasks such as reviewing reclamation rules, associating users with subscription records, managing integration profiles for multiple SaaS and SSO providers, and disconnecting unused SSO apps. Optimize how much your organization spends on SaaS and SSO licensing by analyzing the subscription usage, cost, and compliance of your SaaS applications and SSO providers using the SaaS Overview dashboard. Important: The SaaS Overview dashboard is available in both the Software Asset Management classic application and the Software Asset Workspace. This topic provides information on the SaaS Overview dashboard in the Software Asset Management classic application. For information on the SaaS Overview dashboard in the Software Asset Workspace, see [SaaS overview dashboard in workspace](https://www.servicenow.com/docs/p7QtOBZcE2IJrhOFT_qKyA "View all SaaS related analytics for pure SaaS, Microsoft Office 365, and Adobe Cloud in the SaaS overview dashboard in the Software asset analytics view."). The Engineering License Overview dashboard is no longer available for new Australia users who have activated the Software Asset Management Professional (com.snc.samp) plugin or upgraded to Australia without activating the Software Asset Management Professional (com.snc.samp) plugin prior to Australia. * If you activated the Software Asset Management Professional (com.snc.samp) plugin prior to Australia but didn't activate the Workspace plugin (com.sn_sam_workspace), you have access to this dashboard. * If you activated the Software Asset Workspace (sn_sam_workspace) store application after upgrading to Zurich, you won't be able to access this dashboard from the Software Asset navigation menu in your instance. You can however access this dashboard from the Dashboards navigation menu. {#saas-overview-dashboard__ul_yhl_w3l_rfc} The SaaS Overview dashboard displays information about the usage, costs, and potential savings that are associated with your SaaS and SSO applications. Access this dashboard by navigating to SaaS LicenseOverview. You can filter the dashboard by software model or publisher. Click any report to see more information. Note: To view your organization's software usage and compliance for Microsoft Office 365 and Adobe Cloud, navigate to SaaS LicenseOffice 365 \& Adobe Cloud. Figure 1. SaaS Overview dashboard {#saas-overview-dashboard__table_r1f_s3d_4fb__entry__2} | Report | Description | |-|-| | Current Subscription Spend | Total cost of all active subscription software entitlements. | | Percentage of Unused Subscriptions | Percentage of subscriptions that don't meet the usage requirements that are defined by reclamation rules. This percentage is calculated as the number of stale rights (subscriptions that have limited to no activity within the activity threshold that is defined in the reclamation rule) divided by the total number of assigned rights. | | SaaS Potential Savings | Potential cost saved if you reclaim unused subscriptions. | | Assigned Subscriptions | Total number of assigned subscriptions. | | True-up Cost | Cost to have the number of rights you own match the number of rights you've assigned to users. This metric helps to verify that your organization is paying for all the rights that your organization is using. | | Actual Savings Year-to-Date | Total yearly savings for all subscription software. This value is calculated as the total savings from closed complete reclamation candidates. | | Snapshot of Last Meaningful Activity | Distribution of users based on their subscription software usage behavior. Use this data to identify the users with the highest software usage and determine the most appropriate threshold for your software reclamation rules. This report displays the data for the last 30 days, 30--60 days, 60--90 days, and 90--120 days. | | Stale Subscriptions by Instance | Total number of stale subscriptions for each subscription profile. If you have multiple profiles for the same subscription software, this report displays each profile separately. You can filter the data that is displayed on this report by selecting an option from the Breakdown list. To view the stale subscriptions for both SaaS and SSO subscription profiles, select All Subscriptions. To view the stale subscriptions for only SaaS subscription profiles, select Subscriptions Excluding SSO. | | Subscription Spend by Cost Center | Total cost of all active subscription software entitlements by cost center. | | Potential SaaS Savings by Instance | Potential cost saved for each subscription profile if you reclaim unused subscriptions. You can filter the data that is displayed on this report by selecting an option from the Breakdown list. To view the potential savings for both SaaS and SSO subscription profiles, select All Subscriptions. To view the potential savings for only SaaS subscription profiles, select Subscriptions Excluding SSO. | [Table 1. SaaS Overview reports] {#saas-overview-dashboard__table_r1f_s3d_4fb} **Related concepts** * [SaaS License Management setup for large companies](https://www.servicenow.com/docs/hXXHTnTwtN~igtwCivDcLQ "Set up SaaS License Management for large companies to confirm that you can view all SaaS usage data in your ServiceNow instance.") * [Integrate with SaaS applications](https://www.servicenow.com/docs/nKzvYL64ylsYLmHIwmr0yw "Create an integration profile to view software usage information and optimize stale licenses.") * [Integrate with SSO providers](https://www.servicenow.com/docs/IMOa3sVowp~p4HWumi~K~w "Integrate with a Single Sign-On (SSO) provider to view software usage for all connected SSO applications.") * [Playbook for SaaS integrations](https://www.servicenow.com/docs/kpeL~E8j2QE~jO4czmYBzQ "The SaaS playbook provides step-by-step guidance for integrating an SaaS application. It takes you in a phased way through each stage of the integration process, from initiation to completion.") * [Reclaiming user subscriptions](https://www.servicenow.com/docs/FoBb3VL4c07IvuoOln4HFw "You can reclaim unused SaaS and SSO subscriptions to reduce your total software costs.") * [Delete an integration profile](https://www.servicenow.com/docs/bjxeB_JQH4enrxrfRrxd4Q "If your company stops using a SaaS application or SSO provider, you can delete the integration profile.") * [Subscription identifiers for SaaS and SSO applications](https://www.servicenow.com/docs/TjmJaviqo0bl8SoGiwxIqA#subscription-identifiers "Use the SaaS License Management application to view, manage, and resolve subscription identifiers for your SaaS and SSO applications.") **Related tasks** * [Request SaaS License Management](https://www.servicenow.com/docs/ltQ10fYPUIpL7abgEH0~7A "Request the Software Asset Management - SaaS License Management plugin (sn_sam_saas_int) so that you can create and manage integrations with your SaaS and Single Sign-on (SSO) applications. You can use these integrations to track license usage and to reclaim unused licenses.") * [Review a software reclamation rule](https://www.servicenow.com/docs/QjHAOC5kmvypyG1Pph5iIQ "Use reclamation rules to cancel user subscriptions that have limited to no activity.") * [Create a child alias to set up multiple integration profiles](https://www.servicenow.com/docs/o5L0ctEzWkFYzYxMhh78ew "Create a child alias to set up multiple integration profiles with unique connections and manage different configurations for each integration profile.") * [Create a child alias to set up multiple Cisco Webex integration profiles](https://www.servicenow.com/docs/tt8VAIcmoQIp8onpwzMD5Q "Create a child alias to set up multiple Cisco Webex integration profiles.") * [Create a child alias to set up multiple Confluence Cloud integration profiles](https://www.servicenow.com/docs/RJVtJK15pXQMzjaX88SZ0w "Create a child alias to set up multiple Confluence Cloud integration profiles.") * [Create a child alias to set up multiple Jira integration profiles](https://www.servicenow.com/docs/LoiOTo8e3~AKiviKTX0ieQ "Create a child alias to set up multiple Jira integration profiles with unique connections and manage different configurations for each integration profile.") * [Associate a user with subscription records](https://www.servicenow.com/docs/nza~CLS_7vBH_HGm1w~qKg "If the User field in the Software Subscription [samp_sw_subscription] table is empty, map the field with an associated user in the User [sys_user] table within ServiceNow AI Platform.") * [Disconnect SSO apps](https://www.servicenow.com/docs/G42VXqi1g8ApMT3h2AZfyg "Disconnect an SSO application to stop viewing subscription information for the app, or before creating a direct integration for the app.") **Related reference** * [Viewing your SaaS and SSO subscriptions](https://www.servicenow.com/docs/XjbN44rlmH3deu3SqzXXnQ "View a list of all subscriptions for your SaaS and Single Sign-On (SSO) applications.") *[\>]: and then