---
sourceDocument: Australia Asset Management
sourceDocumentLink: https://www.servicenow.com/docs/r/australia/it-asset-management

 Release :

    - australia

ft:locale :

    - en-US

ft:publication_title :

    - Australia Asset Management

ft:clusterId :

    - itam

bundleId :

    - itam

workflow :

    - Technology


---

# Software spend transaction fields

# Software spend transaction fields {#ariaid-title1}

Release version: Australia  
Updated September 17, 2026  
![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read  
Software spend transaction form fields and their descriptions.

## Software spend transaction form {#software-spend-transaction-fields__spend-transaction-form}

{#software-spend-transaction-fields__spend-transaction-form__entry__2}

| Field | Description |
|-|-|
| Overview section ||
| Description | Short description of the transaction. |
| State | Current state of the transaction. This field is defaulted to New. |
| Vendor name | Name of the vendor associated with the transaction. |
| Is software | Indicates that the transaction is a software purchase. |
| Publisher | Publisher of the software product associated with the transaction. |
| Product | Software product associated with the transaction. |
| GL account | General ledger account associated with the transaction. |
| Amount | Transaction amount and currency. |
| Is managed | Indicates whether a software model exists for the detected product. If no software model exists, the transaction is treated as unmanaged spend. |
| Type | Type of the transaction. The values include: * Expense * Accounts payable This field is automatically set to Expense. |
| Transaction date | Date of the transaction in YYYY-MM-DD format. |
| Type detail | Additional detail about the transaction type. |
| Source | System that the transaction data originated from. |
| More details section ||
| Imported cost center | Cost center value as received from the source import file. |
| Cost center | Cost center associated with the transaction. |
| Imported department | Department value as received from the source import file. |
| Department | Department associated with the transaction. |
| Imported location | Location value as received from the source import file. |
| Location | Location associated with the transaction. |
| Employee ID | Identifier of the employee associated with the transaction. |
| External ID | Identifier of the transaction in the source system. |
| Employee name | Name of the employee associated with the transaction. |
| Upload | Transaction import that the software spend transaction is associated with. |
| Employee email | Email address of the employee associated with the transaction. |
| Exclude from content service | Option to exclude the transaction from being shared with the Software Asset Management Content Library team. |
| Activity section ||
| Work notes | Notes about the transaction that are visible to all users within your organization. |
[ ]

**Related tasks**   

* [Create a spend transaction manually](https://www.servicenow.com/docs/9YzCvYSUYwex8KlqlCpf6Q "Create spend transactions for one-off software purchases or spend records that are not captured in your accounts payable import file. This allows you to track all software spending in one location.")