---
sourceDocument: Australia Strategic Portfolio Management
sourceDocumentLink: https://www.servicenow.com/docs/r/australia/it-business-management

 Release :

    - australia

ft:locale :

    - en-US

ft:publication_title :

    - Australia Strategic Portfolio Management

ft:clusterId :

    - itbm

bundleId :

    - itbm

workflow :

    - Technology


---

# Create substates for a team in EAP

# Create substates for a team in EAP {#ariaid-title1}

Release version: Australia  
Updated October 14, 2026  
![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read  
Add substates to a story state for an Agile Team to track work in more detail on stories and on the Planning board in Enterprise Agile Planning.

## Before you begin

Role required: sn_apw_advanced.eap_scrum_master

## About this task

Substates apply to one team at a time. For more information about how substates work, see [Substates in EAP](https://www.servicenow.com/docs/B5pyrlJg4WwX4PVFyjyQQg "Divide a story state into substates in Enterprise Agile Planning so that a team can track work in more detail.").

## Procedure

1. Navigate to WorkspacesStrategic Planning WorkspaceEnterprise Agile Planning.
2. From the Agile structure section of the left navigation panel, choose your Agile Team.
3. In the page header, select Team settings.
4. Select Substates.  
   The tab lists the substates of the team, grouped by state and sorted by order.  

   <br />

5. Select New to create a substate.
6. Fill in the substate fields.  
   {#create-substates-for-a-team-in-eap__table_substate_fields__entry__2}

   | Field | Description |
   |-|-|
   | State | Story state that the substate belongs to. This field is required. |
   | Name | Label that users see for the substate. This field is required. |
   | Order | Position of the substate within its state. Substates with lower numbers appear first. This field is required. |
   | Use as default | Option to make the substate the default for its state. A state can have only one default substate. The first substate that you create for a state is set as the default even if you don't select this option. If another substate is already the default, it's replaced and a message tells you about the change. |
   [Table 1. Substate fields]

   {#create-substates-for-a-team-in-eap__table_substate_fields}

   The Team field is read-only and is set to the team that you opened.  

   <br />

7. Select Save.
{#create-substates-for-a-team-in-eap__steps_cs1}

## Result

The substate appears in the list under its state, in order. If it's the first default substate for the state, stories in that state that have no substate receive it. A message tells you that the update is running in the
background.
**Related concepts**   

* [Substates in EAP](https://www.servicenow.com/docs/B5pyrlJg4WwX4PVFyjyQQg "Divide a story state into substates in Enterprise Agile Planning so that a team can track work in more detail.")  
**Related tasks**   

* [Set WIP limits for Kanban lanes in EAP](https://www.servicenow.com/docs/RvoGcRW4O8xgaH_e4sUFnw "Limit the amount of work in progress for each state or substate of an Agile Team in Enterprise Agile Planning so that the team keeps its workload under control.")

*[\>]: and then