--- sourceDocument: Australia Strategic Portfolio Management sourceDocumentLink: https://www.servicenow.com/docs/r/australia/it-business-management Release : - australia ft:locale : - en-US ft:publication_title : - Australia Strategic Portfolio Management ft:clusterId : - itbm bundleId : - itbm workflow : - Technology --- # Cost Plan form # Cost Plan form {#ariaid-title1} Release version: Australia Updated March 12, 2026 ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 2 minutes to read Summarize ![AI sparkle icon](https://servicenow.com/docs/portal-asset/ai-sparkle-icon) Summarized using AI This content was generated using new OpenAI-powered functionality. Results are provided on an as is basis and are not guaranteed to be accurate or complete. ## Summary of Cost Plan form The Cost Plan form in ServiceNow Australia release provides a structured interface for defining and managing project cost plans. It captures key financial details and scheduling information to help you accurately track and estimate project expenses over fiscal periods. Show full answer Show less ## Key Features * **Name, Project/Demand:** Identify the cost plan with a descriptive name and associate it with a specific project or demand. * **Fiscal Periods:** Define start and end fiscal periods. Changing these periods automatically adjusts the associated cost plan breakdowns to maintain alignment. * **Financial Details:** Specify the currency for the cost plan, unit costs, quantities, and whether costs are recurring each fiscal period. * **Cost Calculations:** Recurring costs are calculated as Quantity × Unit Cost × Number of Fiscal Periods; non-recurring costs as Quantity × Unit Cost. * **Investment and Funding:** If enabled by the legacy Investment Funding plugin or application, fields for Investment name, Source type, and Source funding entity are available to link funding sources to the project. * **Currency Handling:** Supports multi-currency cost plans with conversion to the functional currency using budget reference rates or default exchange rates when rates are undefined. * **Aggregated Financial Metrics:** Includes total planned cost, cost in functional currency, total actual cost, and Estimate at Completion, which combines actuals to date with planned future costs to provide a comprehensive forecast. ## Key Outcomes Using the Cost Plan form enables ServiceNow customers to create detailed, fiscally accurate cost plans tied to projects or demands. This ensures precise budgeting by accounting for currency differences, recurring vs. non-recurring costs, and funding sources. The form's automatic adjustments to fiscal periods and aggregated cost metrics support effective financial management and forecasting, improving visibility into project expenses and facilitating better decision-making. Learn about the fields of cost plan form. {#cost-plan-form-project-management__table_mb3_rfw_1r__entry__2} | Field | Description | |-|-| | Name | Descriptive name of the cost plan. | | Project/Demand | Project or demand to which the cost plan belongs. | | Start fiscal period | Indicates the starting fiscal period. When you change the start fiscal period, the associated cost plan breakdowns also change. Start fiscal period also changes when you create cost plan breakdowns earlier than the start fiscal period. | | End fiscal period | Indicates the ending fiscal period. When you change the end fiscal period, the associated cost plan breakdowns also change. End fiscal period also changes when you create cost plan breakdowns later than the end fiscal period. | [Table 1. Cost Plan form] {#cost-plan-form-project-management__table_mb3_rfw_1r} {#cost-plan-form-project-management__table_uq5_1pz_fdc__entry__2} | Field | Description | |-|-| | Entered currency | Currency in which you want the cost plan to be created. If the selected currency is different from the functional currency, the corresponding [budget reference rate](https://www.servicenow.com/docs/ChM86RmiCjrvzZ2aTK6m6w "The support for use of multiple currencies provides conversions for budget items in different currencies.") is used to calculate the total planned cost, planned capital, planned operating of the project. | | Unit cost | Cost of a single unit of the resource, which is in terms of entered currency. | | Quantity | Quantity of the resource that is required. | | Recurring | Option to indicate that the cost is recurring for each fiscal period. Quantity x Unit cost incurred for every fiscal period. | | Cost type | [Cost type definition](https://www.servicenow.com/docs/OHPeJxA_u7nwMhPuen9kUQ "Create a cost type definition to associate a cost type, operating, or capital, to an account in the General Ledger from the Financial Management application. Create a cost type definition if you are using Project Portfolio Management with Financials."). | | Investment | Name of the investment created for the project. This field appears only if the legacy Investment Funding (com.snc.investment_funding) plugin is activated or the Investment Funding (sn_invst_pln) application is installed. | | Source type | Funding entity to associated with the project investment for funding. This field appears only if the legacy Investment Funding (com.snc.investment_funding) plugin is activated or the Investment Funding (sn_invst_pln) application is installed. | | Source | Funding entity value from which you request fund. The field is available when you select a value in the Source type field. This field appears only if the legacy Investment Funding (com.snc.investment_funding) plugin is activated or the Investment Funding (sn_invst_pln) application is installed. | | Total planned cost | Total estimated cost of the cost plan. If the cost is recurring, the calculation is Quantity x Unit cost x number of fiscal periods. If the cost is non-recurring, the calculation is Quantity x Unit cost. | | Functional currency | Currency that is obtained from the [glide.system.locale property](https://www.servicenow.com/docs/access?context=currency-properties&version=australia&pubname=australia-platform-administration&ft:locale=en-US). For upgraded customers, if the selected currency is different from the functional currency configured in the Financial Management application, the corresponding [budget reference rate](https://www.servicenow.com/docs/ChM86RmiCjrvzZ2aTK6m6w "The support for use of multiple currencies provides conversions for budget items in different currencies.") is used to calculate the total planned cost, planned capital, planned operating of the project. Note: If budget reference rates are not defined, then exchange rate is considered as 1. For example, if functional currency is USD, entered cost is EUR, and no exchange rate is defined, then 1000 USD equals to 1000 EUR. | | Cost in functional currency | Value that is rolled up from the Functional cost field of all cost plan breakdowns. | | Total actual cost | Value that is rolled up from the Actual cost field of all cost plan breakdowns. | | Estimate at Completion | Sum of all actuals for past fiscal periods added to the functional cost for future fiscal periods. For example, if a project is from January 01 to December 31, and if you check the Estimate at Completion in the month of May, it is calculated as: `Sum of actuals from Jan to April + Sum of functional cost from May to December`. | [Table 2. Financials section of the Cost Plan form] {#cost-plan-form-project-management__table_uq5_1pz_fdc} **Related tasks** * [Create a project cost plan](https://www.servicenow.com/docs/BnG9nHAzYxV0YlqP2hAxug "Create a cost plan to specify the unit cost of a cost type for a fiscal period. Project cost plans capture the costs of projects.")