---
sourceDocument: Australia Strategic Portfolio Management
sourceDocumentLink: https://www.servicenow.com/docs/r/australia/it-business-management

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    - australia

ft:locale :

    - en-US

ft:publication_title :

    - Australia Strategic Portfolio Management

ft:clusterId :

    - itbm

bundleId :

    - itbm

workflow :

    - Technology


---

# Multicurrency fields in project-related forms

# Multicurrency fields in project-related forms {#ariaid-title1}

Release version: Australia  
Updated March 12, 2026  
![](https://www.servicenow.com/docs/portal-asset/ico-clock) 4 minutes to read
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## Summary of Multicurrency fields in project-related forms

This documentation explains how multicurrency fields are integrated into various project-related forms within ServiceNow, including Project, Cost Plan, Cost Plan Breakdown, Benefit Plan, Benefit Plan Breakdown, Expense Line, and Project Funding forms.
Enabling the Project Currency view allows users to handle and view financial data in multiple currencies relevant to projects, facilitating accurate financial management across different currency contexts.
Show full answer Show less  

## Key Features

* **Project Form:** Includes fields for Project currency (defaulting to Functional Currency), Total planned cost, Planned capital (Capex), Planned operating (Opex), Budget cost, Actual cost, Estimate at completion, Planned benefit, Planned return, Planned ROI %, Net present value, Internal rate of return %, and Estimate to completion---all displayed in project currency. The Project currency field becomes read-only once a financial plan is created.
* **Project Preferences:** Status report currency can be set to either Functional currency or Project currency, enabling status reports to reflect the chosen currency for better clarity on planned and actual costs.
* **Cost Plan Form:** Multicurrency fields include Project currency, Cost in project currency (aggregated from cost plan breakdowns), Total actual cost, Estimate at completion, and Estimate to completion. Changes to unit cost, quantity, or fiscal periods trigger recalculations in project currency.
* **Cost Plan Breakdown Form:** Displays Exchange rate for project currency, Project currency, Cost in project currency, Actual cost, Variance, and Budget distributed into monthly breakdowns in both functional and project currency.
* **Benefit Plan and Benefit Plan Breakdown Forms:** Inherit project currency and show benefits and exchange rates in project currency for accurate benefit tracking.
* **Expense Line Form:** Shows project currency inherited from the related project and converts expense amounts to project currency automatically.
* **Project Funding Form:** Displays Capital and Operating budgets in project currency, with the total budget rolling up to the project budget cost. It also includes fields for currency exchange rates and reference dates for accurate currency conversion management.

## What This Enables ServiceNow Customers To Do

By utilizing multicurrency fields across project-related forms, ServiceNow customers can manage project financials more effectively in environments with multiple currencies. This capability:

* Ensures financial data consistency and accuracy across different currency scenarios.
* Facilitates comprehensive financial planning and reporting aligned with the selected project currency.
* Supports currency conversion and exchange rate tracking for costs, benefits, expenses, and funding.
* Enables clear visibility into planned, actual, and estimated financials in the context of the project's currency.

This multicurrency functionality is essential for organizations managing projects across regions or business units with different currencies, helping maintain financial control and transparency.  
When you enable the Project Currency view in Project, Cost Plan, and Cost Plan
Breakdown forms, you can observe multicurrency fields in the Financials section of the
forms.

## Financials tab of the Project form {#multicurrency-fields-project-form__section_xqt_hnf_3jb}

{#multicurrency-fields-project-form__table_nzw_snf_3jb__entry__2}

| Field | Description |
|-|-|
| Project currency | Currency in which the project is to be implemented. Note: The Project currency field defaults to the Functional Currency if you modify the currency field and save the Project form without selecting a currency. The Project currency field is set to read-only after you create a financial plan for the project. Financial plans include cost plans, cost plan breakdowns, benefit plans, benefit plan breakdowns, and expense lines. |
| Total planned cost in project currency | Estimated cost of the project in project currency. |
| Planned capital in project currency | Capital expenditure (Capex) for the project. |
| Planned operating in project currency | Operational expenditure (Opex) for the project in project currency. |
| Budget cost in project currency | Budgeted cost in local currency for the project. |
| Actual cost in project currency | Actual cost of the project in local currency. |
| Estimate at completion in project currency | Sum of all actuals for past fiscal periods added to the functional cost for future fiscal periods in project currency. |
| Planned benefit in project currency | Planned benefit for the project in project currency. |
| Planned return in project currency | Difference between Planned benefit and Planned cost values. |
| Planned ROI % | Percentage calculated based on the values in the Planned return and Estimated cost fields. |
| Net present value in project currency | Present value of future cash in project currency based on the given annual interest rate. |
| Internal rate of return % | Annual interest rate required to achieve the net present value (NPV) of zero. |
| Estimate to completion in project currency | Sum of functional cost for all fiscal periods in project currency. |
[Table 1. Project form]

{#multicurrency-fields-project-form__table_nzw_snf_3jb} {#multicurrency-fields-project-form__table_n2c_ppz_fdc__entry__2}

| Field | Description |
|-|-|
| Status report currency | Currency in which the project status report is generated. If the Project currency view is enabled in the Project form, select a currency option for the project status report: * Functional currency: Currency obtained from the glide.system.locale property in which the project status report is created. * Project currency: Project status report is created in the local currency that is selected. If you select Project currency, you can view the planned cost and actual cost in the selected project currency. {#multicurrency-fields-project-form__ul_upt_ppz_fdc} To view the status report of the project, see [View project status reports](https://www.servicenow.com/docs/iVdcJkzyfaHl2QTJuzbY0g "Project status reports provide the most recent, at-a-glance progress of a project displayed in several categories."). |
[Table 2. Preferences section of the Project form]

{#multicurrency-fields-project-form__table_n2c_ppz_fdc}

## Financials section of the Cost Plan form {#multicurrency-fields-project-form__section_mmg_n4f_3jb}

{#multicurrency-fields-project-form__table_amq_p4f_3jb__entry__2}

| Field | Description |
|-|-|
| Project currency | Currency in which you can create the cost plan. |
| Cost in project currency | Value that is rolled up from the Entered cost field of all cost plan breakdowns. |
| Total actual cost in project currency | Value that is rolled up from the Actual cost field of all cost plan breakdowns in project currency. |
| Estimate at completion in project currency | Sum of all actuals for past fiscal periods added to the functional cost for future fiscal periods in project currency. |
| Estimate to completion in project currency | Sum of functional cost for all fiscal periods in project currency. |
[Table 3. Cost Plan form]

{#multicurrency-fields-project-form__table_amq_p4f_3jb}  
Note:  
Any change that you make to the unit cost, quantity, or fiscal period of a cost plan has the amounts recalculated in project currency. See [Updates in cost plan and
recalculation of cost in project currency](https://www.servicenow.com/docs/C6f_aB1Kkw5Pkg62Z17WHA "When the unit cost, quantity, or fiscal period of a cost plan changes, related amount fields are recalculated in project currency. This includes fields in the cost plan, its breakdowns, and the associated project.").

## Multicurrency fields in the Cost Plan Breakdown form {#multicurrency-fields-project-form__section_ezx_1pf_3jb}

{#multicurrency-fields-project-form__table_ccf_cpf_3jb__entry__2}

| Field | Description |
|-|-|
| Exchange rate for project currency | Rate in effect for the period corresponding to the cost plan breakdown in project currency. |
| Project currency | Local currency selected for the cost plan breakdown. |
| Cost in project currency | Breakdown amount in project currency. |
| Actual cost in project currency | Actual cost generated from processed expense lines in project currency. |
| Variance project currency | Difference between Cost in project currency and Actual cost in project currency. |
| Budget | Project budget amount entered for a fiscal year gets distributed equally into monthly breakdowns in functional currency. |
| Budget cost in project currency | Project budget amount entered for a fiscal year gets distributed equally into monthly breakdowns in project currency. |
[Table 4. Cost Plan Breakdown form]

{#multicurrency-fields-project-form__table_ccf_cpf_3jb}

## Financials section of the Benefit Plan form {#multicurrency-fields-project-form__section_dqj_gy5_jjb}

{#multicurrency-fields-project-form__table_xtl_xy5_jjb__entry__2}

| Field | Description |
|-|-|
| Project currency | Project currency that was selected in the project is populated. Benefit plan attached to a project inherits the same currency as that of the project. |
| Benefit in project currency | Benefit incurred from project or demand in project currency. |
[Table 5. Benefit Plan form]

{#multicurrency-fields-project-form__table_xtl_xy5_jjb}

## Multicurrency fields in the Benefit Plan Breakdowns form {#multicurrency-fields-project-form__section_jbh_hz5_jjb}

{#multicurrency-fields-project-form__table_rsj_jz5_jjb__entry__2}

| Field | Description |
|-|-|
| Project currency | Currency that is selected in the Project form. |
| Benefit in project currency | Benefit incurred from project or demand in project currency. |
| Project currency exchange rate | Rate in effect for the period corresponding to the benefit plan breakdown in project currency. |
| Project currency reference rate | Rate at which the entered currency is exchanged for project currency. |
[Table 6. Benefit Plan Breakdowns form]

{#multicurrency-fields-project-form__table_rsj_jz5_jjb}

## Multicurrency fields in the Expense Line form {#multicurrency-fields-project-form__section_wbp_55j_kjb}

{#multicurrency-fields-project-form__table_mnc_x5j_kjb__entry__2}

| Field | Description |
|-|-|
| Project currency | Currency inherited from the project if the project has a related expense line. |
| Amount in project currency | Expense cost in project currency. Amount entered in the Amount field is converted to project currency. |
[Table 7. Expense Line form]

{#multicurrency-fields-project-form__table_mnc_x5j_kjb}

## Multicurrency fields in the Project Funding form {#multicurrency-fields-project-form__project_funding_project_curr}

{#multicurrency-fields-project-form__table_a3w_1mb_1kb__entry__2}

| Field | Description |
|-|-|
| Capital budget in project currency | Planned expense amount allocated for capital expenditure in the selected currency. |
| Operating budget in project currency | Operating expense amount in the selected currency. |
| Budget in project currency | Sum of Capex and Opex amounts. The total project funding budget amount rolls up to the Budget cost in project currency field. |
| Project currency | Currency in which the project is funded. |
| Exchange rate | Currency conversion based on the exchange rates between currencies. |
| Exchange rate date | Date on which the exchange rate is applied. |
| Exchange reference date | Budget Reference Rate from where the exchange rate is retrieved. |
[Table 8. Project Funding form]

{#multicurrency-fields-project-form__table_a3w_1mb_1kb}