--- sourceDocument: Australia ServiceNow AI Platform Administration sourceDocumentLink: https://www.servicenow.com/docs/r/australia/platform-administration Release : - australia ft:locale : - en-US ft:publication_title : - Australia ServiceNow AI Platform Administration ft:clusterId : - platadm bundleId : - platadm workflow : - Platform --- # Indexed Source form # Indexed Source form {#ariaid-title1} Release version: Australia Updated September 10, 2026 ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 2 minutes to read Summarize ![AI sparkle icon](https://servicenow.com/docs/portal-asset/ai-sparkle-icon) Summarized using AI This content was generated using new OpenAI-powered functionality. Results are provided on an as is basis and are not guaranteed to be accurate or complete. ## Summary of Indexed Source form The Indexed Source form in ServiceNow allows you to create and manage indexed sources for AI Search. This form is essential for defining which ServiceNow AI Platform tables are indexed, how they are filtered, and how long their data is retained in the AI Search index. Show full answer Show less ## Key Features * **Name:** Assigns a unique identifier to the indexed source. * **Source:** Selects the ServiceNow AI Platform table to index. Note that some tables are excluded from indexing, and external tables require creating an external indexed source. * **Active:** Controls whether the indexed source is active. Only one active indexed source is allowed per table at a time, and AI Search indexes data only from active sources. * **Application:** Automatically sets the application scope for the indexed source. * **Retention Policy:** Defines how long records from the source table are kept in the index based on their last update date. This is mandatory for the Task table and its derivatives, ensuring outdated records are purged appropriately. * **Force Late Binding:** (Optional and hidden by default) Enables late binding security on search results, providing dynamic security enforcement. This field requires form layout customization to display. * **Condition Filter:** Allows setting filter conditions to limit which records from the source table are indexed. Records no longer meeting these conditions are removed from the index. ## Practical Implications for ServiceNow Customers By configuring indexed sources correctly, you can optimize AI Search performance and relevance by controlling which data is indexed, how long it remains indexed, and ensuring security policies are enforced dynamically. The ability to filter records and manage retention policies helps maintain an efficient and up-to-date search index tailored to your organizational needs. Remember that only one active indexed source per table is permitted, so managing active states is crucial when multiple sources exist for the same table. The Indexed Source form enables you to create an indexed source for use in AI Search. For details on creating or modifying an indexed source, see [Create an indexed source](https://www.servicenow.com/docs/EnQ8GW_JYB3Xv226wmDfpA "Define an indexed source to make content and metadata from ServiceNow AI Platform table records searchable using AI Search."). {#indexed-source-form-ais__ais-indexed-sources-table__entry__2} | Title | Description | |-|-| | Name | Unique name for the indexed source. | | Source | The ServiceNow AI Platform® table to index. AI Search excludes some ServiceNow AI Platform tables from indexing. You can't define indexed sources for these excluded tables or their derived tables. For a list of excluded tables, see [ServiceNow AI Platform tables excluded from AI Search indexing](https://www.servicenow.com/docs/llColqkq9Ei_H7lhCRjZxQ "AI Search excludes the following ServiceNow AI Platform tables when indexing content. You can't configure these tables, or tables derived from them, as AI Search indexed sources."). To index content from a [remote table](https://www.servicenow.com/docs/access?context=remote-tables&version=australia&pubname=australia-servicenow-platform&ft:locale=en-US), create an external indexed source. For more details on configuring indexed sources for external content, see [Indexing and searching external content in AI Search](https://www.servicenow.com/docs/hV203z5LyFBN4Wc2KgUeiA "With a subscription for the External Content for AI Search plugin, you can enable AI Search users to search content and metadata from documents in external repositories and remote tables."). Plugins and applications can define multiple indexed sources for the same ServiceNow AI Platform table, but only one of them can be active at a time. For more details, see Active. | | Active | Option to activate the indexed source. AI Search only indexes content and metadata from active indexed sources. Note: Only one indexed source can be active at a time for a given ServiceNow AI Platform table. The system makes duplicate indexed sources for a table inactive by default. Before you can make one of these duplicate sources active, you must edit the currently active source and make it inactive. AI Search only indexes content and metadata from active indexed sources. | | Application | Application scope for the indexed source. This field is automatically set. | | Retention Policy | Policy specifying a retention time limit for records from the source table. AI Search only indexes source records that were last updated within the specified time period, and purges records from the index when their time since last update exceeds the limit. If this field is empty, AI Search indexes source records regardless of their last updated date and retains them in the index indefinitely. Note: This field is required when Source is set to the Task \[task\] table or any table that extends it. | | Force Late Binding | Option to make AI Search use late binding security for all search results from the indexed source. This field isn't shown in the default Indexed Source form view. For instructions on configuring the form layout to show the field, see [Configuring the form layout](https://www.servicenow.com/docs/D_CdjrqbOkxMfkBCnohR9A#configure-form-layout "Administrators or users with the personalize_form role can configure the form and related list layout."). For an explanation of late binding security and its effects on search, see [Content security in AI Search](https://www.servicenow.com/docs/vxy7c0RRMC_1fgfMj7kLrw "AI Search filters search query results and displays only records that the currently logged in user can access."). | | Condition || | Filter | Optional filter conditions limiting the set of records to index from the source table. AI Search only indexes records that satisfy all defined filter conditions, and purges records from the index if they no longer satisfy these conditions. | [Table 1. Indexed Source form] {#indexed-source-form-ais__ais-indexed-sources-table}