Post a community event

  • Release version: Australia
  • Updated March 12, 2026
  • 4 minutes to read

    • You can create a community event that other community users, colleagues, or experts can register for and attend.

    Before you begin

    You must have permission to create events (Event Write and Comment Write) and be a member of the forum to create the event in. The Event content type must be active in the forum for the event.

    Role required: sn_communities.community_user

    Procedure

    1. While in a forum, click Post > Event and then fill in the form.
      Table 1. Create an event
      Field Description
      Event title A title for your event.
      Forum Read-only. The forum is automatically entered in this field.
      Topic(s) optional A topic to add the event to.
      Note:
      You can add as many topics as needed. To remove a topic, click the x.
      Set guest limit / Total allowed Select the check box to specify the maximum number of guests that can attend in the Total allowed field. When the number of guests reaches to the limit, additional users are added to the wait list.
      Display guest list to the public Select the check box to enable forum members to view the guest list for the event.
      This is an online event For an online event, click the check box.
      Name of location

      For an online event, the text specified in the Name of Location appears as a label with a hyperlink to the specified Web URL. For example, enter the text as 'Click Here to Join the meeting' to facilitate your subscribers to join the meeting.

      For an offline event, enter the Name of location, Address, City,State, Zip/Postal Code, and Country to mention the venue.
      Web URL Enter the Web URL of an online event for your subscribers to click and join.
      Date and time The date and time of the event. Date must be in the future.
      Note:
      If you change the Duration, the End Time is auto-updated.

      Click Change time zone to set the time zone for the event. Default: Your local time zone. The time zone changes according to the time zone of the user viewing the event.
      Duration The duration of the event.
      Note:
      If you change the End Time, the Duration is auto-updated.

      By default, the duration is 30 minutes
      Send reminder to guests one day before the event Select the check box to send an email reminder one day before the event to all users that responded Attend.
      Description The description of the event.

      To insert an image, click the Insert Image button (Insert image), navigate to the .png or .jpg file, and then click Open.

      To insert a video, click the Insert Video button (Insert video), enter the video URL, and then click Upload.
      Add attachments Click Add attachments and drag the file into the Attach Document box or click the box and then navigate to the file.
      • You can add up to three attachments.
      • File types supported are PPT, PPTX, XLS, XLSX, DOC, DOCX, TXT, PDF, PNG, BMP, JPG, JPEG, GIF, ZIP.
      • Maximum file size is 2 MB.
      • Click the X icon to delete an attached file.
      Note:
      Your system administrator may have set a limit on the total number of attachments allowed across the community.

      When you click Add, your attachments are added and displayed in the event. If a user attaches a file to your event, you receive an email notification.
      Schedule Publish Click the check box to publish an event on a specified date. Select the date and time of the event. By default, the schedule time zone is same as event time zone. The scheduled event is only visible for author and administrator until it is published.
      Note:
      For an event that has approval workflow, the event state changes to "Ready to publish" when it is approved before the scheduled time. If an event is approved after the scheduled time, the state changes to "Published". You cannot schedule a published event.
    2. Perform one of the following actions.
      ToDo this
      Save as Draft Click Save as Draft to save the event as a draft on your profile page under Content > Drafts.
      Note:
      Community and forum admins can edit and publish drafts. If a community or forum admin edits, deletes, or publishes the draft, you receive an email notification.
      From your profile page, you have the following options.
      1. Click Edit to review the event before publishing.
        • Click the corresponding ellipsis More Options. icon and then click Publish.
        • Click the corresponding ellipsis More Options. icon and then click Delete.
      Schedule Click Schedule to publish an event on the specified date.
      Note:
      This option appears for an event for which Schedule Publish option is selected.
      Publish Click Publish to publish the event directly. As an author, you can edit or delete the event.
      Community users who are subscribed to the forum receive a notification that content has been posted. Activity and content feeds are updated accordingly.
      Note:
      If you are a user whose content is due to be moderated, the content is not posted until approved by a community moderator.