---
sourceDocument: Brazil Employee Service Management
sourceDocumentLink: https://www.servicenow.com/docs/r/employee-service-management

 Release :

    - brazil

ft:locale :

    - en-US

ft:publication_title :

    - Brazil Employee Service Management

ft:clusterId :

    - emplsm

bundleId :

    - emplsm

workflow :

    - Employee


---

# Initiate a renewal from a contract record

# Initiate a renewal from a contract record {#ariaid-title1}

Release version: Brazil  
Updated October 4, 2026  
![](https://www.servicenow.com/docs/portal-asset/ico-clock) 3 minutes to read  
From an active or expired contract record, initiate a renewal request to extend or replace the contract with a new contract period.

## About this task

You can raise a renewal request directly from a contract repository record by selecting Renew in the contract header. This opens a record producer form with the Request type set
to Renewal and contract details pre-populated from the original contract.

## Before you begin

* Verify the Renew option is enabled for the contract repository record.
* The contract must be in the Active state with an end date, or in the Expired state, with no pending renewal request.
* Contracts with a completed renewal don't have the Renew option available.
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Role required: sn_cm_core.contract_fulfiller

## Procedure

1. Navigate to the contract repository record of the contract you want to renew.
2. In the contract record header, select Renew.  
3. In the pop-up, select Contract Amendment and Renewal.  
   The record producer opens. The Request type is set to Renewal and cannot be changed. The Linked contract, Company, Contract type, and Requested for fields are automatically set from the original contract.
4. In the Type of paper list, select Own paper or Third-party paper.  
   The type of paper determines whether the renewal uses your company's template or a third-party document. Renewal is supported for third-party contracts with a single contract type.
5. Enter the renewal details.
   1. In the Renewal start date field, select the date when the renewed contract takes effect.  
      Enter a start date that is today or a future date. If the original contract has an end date, the start date is automatically set to the day after that end date.
   2. **Optional:** In the Renewal end date field, select the date when the renewed contract ends.  
      The end date must be after the start date.
   3. **Optional:** In the Description field, enter details about the renewal.
6. Attach contract documents.  
   * For own paper renewals: Adding documents is optional. Attached documents are classified as supporting documents.
   * For third-party paper renewals: Adding documents is required. You must classify the attached document as either a supporting document or the contract type selected.

   | Method | Actions |
   | Choose a file | 1. Select Choose a file. 2. Select the files to attach and select Open. |
   | Drag and drop | Drag files from your local computer into the browser window to attach them to the request. |
   |-|-|

7. In the Signature type list, select the signature type for the contract document.
   * Electronic signature: Signatories sign the contract document electronically through a configured e-signature provider.
   * Wet signature: Signatories sign the contract document manually. The signed document is uploaded to the contract request.
   * Offline signature: The contract is signed outside Contract Management Pro. Signature request emails are not sent.

   For more information about signature workflows, see [Signature workflow for a contract request](https://www.servicenow.com/docs/Y9I3B6TIODiR9Zd0C4PhAw "Contract Management Pro supports electronic signature, wet (manual) signature, and offline signature for a contract request.").
8. Add external signatories.  
   Select the Add signatories check box to expand the signatories section. Adding at least one external signatory is required for own paper renewals and optional for third-party paper renewals.
   * To add a signatory, select Add and provide the signatory's details.
   * To modify a signatory's information, select the Edit row icon and update the details.
   * To remove a signatory, select the Remove row icon on the signatory's row.
9. **Optional:** Save the information to submit later by selecting Save as Draft.
10. Select Submit.

## Result

A renewal request is created. The request is automatically linked to the original contract as the parent contract.

* For own paper renewals with all required fields provided, the request is created in the Work in Progress state. Version 1.0 of the renewal document is generated from the template.
* For third-party paper renewals with all required fields provided, the request is created in the New state.
* Internal signatories based on the template are populated in the generated document. For more information, see [Define an internal signatory rule](https://www.servicenow.com/docs/PvWQaxAelZDBhSIWzfCysA "Define an internal signatory rule to map signatories to a template using signatory mappings.").
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## What to do next

Work on the renewal request to complete the contract lifecycle. For more information, see [Work on a renewal request](https://www.servicenow.com/docs/GoqK9rNEH2q9pAXTDFFJMw "Review and work on a renewal request for an existing contract, from assignment through review, approval, and signature to the executed renewed contract.").