--- sourceDocument: Brazil Employee Service Management sourceDocumentLink: https://www.servicenow.com/docs/r/employee-service-management Release : - brazil ft:locale : - en-US ft:publication_title : - Brazil Employee Service Management ft:clusterId : - emplsm bundleId : - emplsm workflow : - Employee --- # Use agentic workflows # Using agentic workflows in ServiceNow Otto for HRSD {#ariaid-title1} Release version: Brazil Updated September 10, 2026 ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 4 minutes to read Summarize ![AI sparkle icon](https://servicenow.com/docs/portal-asset/ai-sparkle-icon) Summarized using AI This content was generated using new OpenAI-powered functionality. Results are provided on an as is basis and are not guaranteed to be accurate or complete. ## Summary of Using agentic workflows in ServiceNow Otto for HRSD ServiceNow Otto for HR Service Delivery (HRSD) leverages AI-powered agentic workflows to autonomously complete HR tasks, improving efficiency and accuracy while keeping human agents involved when necessary. These workflows automate case resolution, routing, scheduling, onboarding, offboarding, and more, enabling HR teams to deliver faster and more consistent service. Show full answer Show less ## Key Features * **Agentic Workflows:** Predefined workflows automate various HR tasks such as resolving tuition reimbursement requests, predicting service routing for HR cases, assessing case criticality, scheduling interviews, creating job requisitions, generating onboarding ramp-up plans, and automating offboarding knowledge transfers. * **AI Agents:** Specialized AI agents support workflows by retrieving employee details, holiday calendars, benefits information, managing time off requests, updating employee records, fetching paychecks and expenses, and assisting with case planning and criticality detection. * **Human-in-the-Loop:** Workflows maintain human oversight by involving agents for critical cases or approvals, ensuring intervention only when necessary while automating routine tasks. * **Activation and Customization:** All agentic workflows and AI agents are read-only by default. Customers must duplicate and activate workflows and agents to run them autonomously. Activation of triggers enables automatic invocation, though manual invocation is also supported. * **Extensibility:** AI agents not tied to workflows are available for custom use, allowing customers to explore and incorporate additional AI capabilities as needed. ## Practical Benefits for ServiceNow Customers * Automate and accelerate resolution of common HR inquiries and cases, reducing manual workload on HR teams. * Improve accuracy and consistency in HR processes such as tuition reimbursements, interview scheduling, and onboarding plans through AI-driven guidance. * Enhance employee experience by enabling faster responses and personalized onboarding and offboarding processes. * Maintain control and oversight with human intervention on critical cases, balancing automation with necessary human judgment. * Customize and extend AI workflows to fit specific organizational HR service delivery needs by activating and modifying existing agentic workflows and AI agents. ## Next Steps To implement agentic workflows: * Duplicate the desired agentic workflow templates from the HR Service Delivery AI agent collection. * Activate the duplicated workflows and their associated AI agents. * Configure triggers for automatic workflow invocation or choose manual activation as appropriate. * Review access control settings to ensure proper permissions. * Explore additional AI agents available on your instance for potential integration. Use the HR Service Delivery AI agent collection to complete tasks autonomously. {#now-assist-hrsd-ai-agents-use-cases__table_gyx_brq_l2c__entry__3} | Agentic workflow name | Description | Available AI agents | |-|-|-| | Help resolve tuition requests | AI agents resolve tuition reimbursement pre-approval requests by connecting to various parties (for example, the manager for approval) and resolving the case. The human agent stays in the loop. | * Tuition reimbursement policy based HR case evaluation AI agent * Tuition reimbursement case closure AI agent * Tuition reimbursement pre-approval task generation AI agent {#now-assist-hrsd-ai-agents-use-cases__ul_grm_ymt_mhc} | | Help resolve tuition reimbursement requests | AI agents resolve tuition reimbursement requests that were already pre-approved and the employee completed the course. | * Tuition reimbursement request evaluator AI agent * Tuition reimbursement request closure AI agent {#now-assist-hrsd-ai-agents-use-cases__ul_w3m_cnt_mhc} | | Predict service and transfer HR cases | Analyze an HR case and automatically route it to the most appropriate HR service. | * Record field value prediction AI agent * HR Case Transfer AI Agent {#now-assist-hrsd-ai-agents-use-cases__ul_zhl_yy1_jhc} | | Resolve noncritical HR cases | Use the Resolve noncritical HR cases agentic workflow to assess the criticality of HR cases and automatically respond to noncritical inquiries without human intervention. Human agents must intervene when requests are marked critical. | * HR search and notify AI agent * HR criticality detection AI agent {#now-assist-hrsd-ai-agents-use-cases__ul_sns_ykt_shc} | | Resolve critical HR cases | Resolve critical HR requests efficiently with the Resolve critical HR case agentic workflow. This workflow generates a tailored fulfillment plan for an HR case using fulfillment instructions, KB articles, or resolution notes of similar past cases. It helps accelerate the resolution process by providing planning support to HR agents. | * HR Case Planner AI Agent * Next action recommended AI agent {#now-assist-hrsd-ai-agents-use-cases__ul_ink_flt_shc} | | Schedule interviews | AI agents collect necessary inputs from the recruiters or recruitment coordinators and schedule interviews seamlessly from the ServiceNow Otto panel. | Interview schedule AI agent | | Create job requisition | AI agents assist hiring managers in creating requisitions more efficiently and accurately on the first attempt by providing the necessary guidance through the agentic workflow. | Job requisition creation AI agent | | Generate onboarding ramp-up plan agentic workflow | Accelerate onboarding with the Generate onboarding ramp-up plan workflow, which creates personalized and team-specific plans for every new hire. Powered by AI agents, it tailors learning paths, team tasks, and 1:1 introductions to help employees ramp up faster, build stronger connections, and reach productivity sooner. | * Ramp up plan generation AI agent * Ramp up plan gather inputs AI agent * Ramp up plan reviewer AI agent {#now-assist-hrsd-ai-agents-use-cases__ul_ohm_xsd_ngc} | | Offboarding knowledge transfer plan generation agentic workflow | Automate the knowledge transfer process during employee offboarding with the Offboarding knowledge transfer plan generation agentic workflow. Powered by AI agents, it discovers documents authored by the departing employee, organizes them into categories, and generates a structured knowledge transfer summary. The departing employee can review and approve the summary before sharing it with the manager and successors. | * Offboarding knowledge transfer gather inputs AI agent * Knowledge transfer reviewer AI agent {#now-assist-hrsd-ai-agents-use-cases__ul_ovv_ckh_y3c} | [Table 1. Available agentic workflows for HR Service Delivery AI Agent Collection] {#now-assist-hrsd-ai-agents-use-cases__table_gyx_brq_l2c} {#now-assist-hrsd-ai-agents-use-cases__table_qxx_bcg_vfc__entry__2} | Available AI Agent | Description | |-|-| | Worker profile retriever AI agent | Calls an integration subflow to assist the employee in finding out details about a colleague. The details could include the department, job, email, or phone number that is based on the employee's request by name. | | Employee holiday calendar retrieval AI agent | Retrieves the holiday information for the specified year. | | Time off requester AI agent | Calls an integration to assist in leave-related requests: * Request time off * Get my time off balance {#now-assist-hrsd-ai-agents-use-cases__ul_ejc_hcg_vfc} | | Employee total rewards information AI agent | Retrieves the total rewards details of an employee. | | Benefits enrollment retriever AI agent | Calls an integration subflow to get the benefits information that an employee has signed up for. | | Employee details updater AI agent | Calls an integration to assist in personal details related requests: * Update email address * Update address * Update phone number * Update blood type * Update date of birth {#now-assist-hrsd-ai-agents-use-cases__ul_syb_lcg_vfc} | | HCM feedback retriever AI agent | Calls an integration subflow to assist the employee in getting the feedback that they have received in HCM from their managers. | | Expense manager AI agent | Fetches expense details to create and submit and expense report. | | View paychecks AI agent | Retrieves paycheck information for the selected period. | | Record field value prediction AI agent | Predicts the HR service of an incoming case. It can also provide a summary and justification of prediction. | | HR Case Transfer AI Agent | Automatically transfers the case to the predicted service. | | HR search and notify AI agent | Performs search to find relevant HR knowledge articles and catalog items related to the given query and raise notification if relevant information is found. | | HR criticality detection AI agent | Performs criticality detection on an HR case and acts based on the criticality level. | | HR Case Planner AI Agent | Creates an ordered step-wise fulfillment/execution plan for an HR case based on specific COE or HR service. | | Next action recommended AI agent | Identifies the optimal steps for resolving tasks by referencing similar case details, reviewing relevant knowledge articles and web search results. It summarizes and presents to the user a step-by-step summarized resolution plan and derived action plan. Implements the feedback flow only when asked for it. | [Table 2. Available HCM AI agents for HR Service Delivery AI agent collection] {#now-assist-hrsd-ai-agents-use-cases__table_qxx_bcg_vfc} Important: All agentic workflow and AI agent records are read-only by default. To run the AI agents autonomously, you must first duplicate the agentic workflow, and then do the following steps: * Activate the agentic workflow. * Activate all agents within the agentic workflow. * Activate the trigger to invoke the agentic workflow automatically. If you prefer to invoke it manually, activating the trigger isn't necessary. {#now-assist-hrsd-ai-agents-use-cases__ul_cgc_ffk_h2c} For more information about duplicating an agentic workflow, implementing access control lists and activating the required components, see the following topics: * [Duplicate an agentic workflow](https://www.servicenow.com/docs/access?context=clone-aia-usecase&version=brazil&pubname=brazil-intelligent-experiences&ft:locale=en-US) * [Activate an agentic workflow template](https://www.servicenow.com/docs/access?context=activate-aia-use-case&version=brazil&pubname=brazil-intelligent-experiences&ft:locale=en-US) * [Modify an AI agent](https://www.servicenow.com/docs/access?context=modify-ai-agent&version=brazil&pubname=brazil-intelligent-experiences&ft:locale=en-US) * [Implement access control in AI agents](https://www.servicenow.com/docs/access?context=aia-security-implementation&version=brazil&pubname=brazil-intelligent-experiences&ft:locale=en-US) {#now-assist-hrsd-ai-agents-use-cases__ul_hg4_m5y_dfc} There might be AI agents installed on your instance that are not used in agentic workflows. To learn how to see all agents that are available to you, see [Find AI agents](https://www.servicenow.com/docs/access?context=find-ai-agents&version=brazil&pubname=brazil-intelligent-experiences&ft:locale=en-US). Important: Some generative AI skills, AI agents, and agentic workflows are turned on by default. For more information, see [AI agents, skills, and agentic workflows on by default](https://www.servicenow.com/docs/access?context=now-assist-skills-on-by-default&version=brazil&pubname=brazil-intelligent-experiences&ft:locale=en-US).