---
sourceDocument: Australia Employee Service Management
sourceDocumentLink: https://www.servicenow.com/docs/r/employee-service-management

 Release :

    - australia

ft:locale :

    - en-US

ft:publication_title :

    - Australia Employee Service Management

ft:clusterId :

    - emplsm

bundleId :

    - emplsm

workflow :

    - Employee


---

# Mapping employees to their designated workspaces

# Mapping employees to their designated workspaces {#ariaid-title1}

* Release version: Australia
* 
* Updated March 12, 2026
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read

Map your employees to their designated workplace locations in Workplace Core to automatically fill in that detail in reservation
requests and to take advantage of auto-assignment of workspaces if that feature has been
enabled.

For employees who had a designated workspace before they started working remotely, create a mapping between the user profile and the designated workspace details. This mapping populates the workspace
details on reservation request forms so employees don't have to provide these details manually.{#mapping-employees-to-existing-work-locations__mappimg-employees-p0}

If your system administrator has enabled the auto-assign feature,
mapping workspaces for all employees also means that designated workspaces are automatically
assigned when employees make a reservation request.{#mapping-employees-to-existing-work-locations__mappimg-employees-p1}  
The data from the User Workplace Profile \[sn_wsd_core_workplace_profile\] table is used to automatically assign the designated workspace to the employee.

* If the user's designated space is available, this space is reserved for the employee.
* If the designated space is unavailable for the requested date or time, the application searches for and reserves an available space in the employee's workplace in the order of Area \> Floor \> Building \> Campus \> Site \> Region.For example, if no spaces are available in the
  designated area of the employee, the application finds and reserves an available space from
  the floor of this area.

  {#mapping-employees-to-existing-work-locations__p_op2_nfg_h1c}
{#mapping-employees-to-existing-work-locations__ul_vnx_d4b_jmb}
* **[Map designated workspaces to user profiles](https://www.servicenow.com/docs/bFHy~jrLopARErMqY2VEOQ)**   
  Map existing designated workspaces to employee user profiles in Workplace Core. This mapping is used to automatically allocate workspaces for employees so they don't have to select a workspace manually when requesting a reservation.