---
sourceDocument: Brazil Governance, Risk, and Compliance
sourceDocumentLink: https://www.servicenow.com/docs/r/governance-risk-compliance

 Release :

    - brazil

ft:locale :

    - en-US

ft:publication_title :

    - Brazil Governance, Risk, and Compliance

ft:clusterId :

    - grc

bundleId :

    - grc

workflow :

    - Technology


---

# Cloud File Configuration

# Create a Cloud file configuration record {#ariaid-title1}

Release version: Brazil  
Updated September 10, 2026  
![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read  
Create a cloud file configuration record to manage the access permissions on the cloud document.

## Before you begin

Role required: sn_grc_workspace.admin (CRUD), sn_grc_workspace.user (Read)

## Procedure

1. Navigate to AllGRC AdministrationCloud file configuration.
2. Select New.
3. On the Cloud file configuration form, fill in the fields.  
   For more information on the fields in the form, see [Cloud file configuration record form](https://www.servicenow.com/docs/Z0iysbIDGEfyDPMJhwAyjw "Update the access permissions for a record in the Cloud file configuration record form."). Once the parent cloud file configuration is active, you can configure the File access permissions for the Cloud file configuration record as shown in the
   example.

   In the File location ID field, enter the ID of the Microsoft SharePoint site or document library where the files are uploaded. For steps to find the ID, see [Find the File location ID for a Cloud file configuration](https://www.servicenow.com/docs/XwkXG1FBrnogoPMCywuScA "Find the Microsoft SharePoint site ID or drive ID to enter in the File location ID field of a Cloud file configuration record.").  
   Cloud file and folders are validated based on the following:

   Folder structure

   :   You can either dynamically configure the folder structure or enter a static folder structure. In the folder path, the name of the engagement `${name}` may change, which might change the folder path too. However, the folder path to which the first file was uploaded for this record is picked for all subsequent uploads. This applies even if the values in the dynamic fields change.

   Folder access
   :
       * If you have access to the folder but no access to the file in the folder, you cannot view that file. However, you can view the other files in the folder that you have access to.
       * If you do not have access to the folder but can access the file, you can view only that file.
       {#manage-access-permissions-to-the-cloud-file__ul_clw_f3h_dcc}

   Folder name

   :   If you change the name of the folder or the folder path, then you must manually migrate all the files from the older file path to the new file path. The same must be changed in the cloud folder structure as well.The folder path where the file is uploaded is stored against every ServiceNow record in the Cloud folder path \[sn_grc_workspace_cloud_folder_path\] table.

4. Select Submit.

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