Request evidence during audits using Audit Workspace

Request evidence at any stage during an audit using the Audit Workspace. The details about the items for which evidence is requested are also provided to the person responsible for providing the evidence.

Before you begin

Role required: sn_audit.user

Procedure

1. Navigate to All > Audit Workspace.
2. In the Audit Workspace select the List icon ().
3. Navigate to Evidence requests > My request.
4. Select New.
5. On the form, fill in the fields.

   Table 1. Evidence request form

   Field	Description
   Number	Unique number of the evidence request.
   Name	A name for this request.
   Requester	User requesting evidence. This field is automatically populated.
   Requested on behalf of	User for whom evidence is being requested.
   Type	Type of evidence that is created. Can be either Audit or Compliance.
   Context	Request evidence associated with what control objective.
   Context record	Select the record associated to the control objective.
   Request reason	Reason for requesting evidence.
   State	State of the request. The default state is Draft.
   Substate	An additional state for the request.
   Description	Detailed description of the evidence request.
   Assignment
   Assignment group	Group assigned to provide evidence.
   Assigned to	User responsible for providing the evidence.
   Watch list	Users interested in viewing the evidence collected. If a person is added on the watch list, they can navigate to Audit > Evidence Request > Watched Evidence Requests to view the requests.
   Schedule
   Due date	Expected date of evidence submission.
   Opened	Date the request is opened. This date is automatically updated.
   Closed	Date the request is closed. This date is automatically updated.
   Activity
   Work notes	Type any notes that might be required.
   Activities	Activity log for the request.
   Confidentiality
   Confidential	Option to enable confidentiality of the record. Only the assigned confidential users or confidential groups of users can access the record. For more information on the confidential option, see Confidentiality flag for audit and compliance records.

6. Save the form.
   Monitor the state of the Evidence in the stepper of the Overview page. The record progresses through a sequence of logical steps when you accept evidence, request revision of the evidence, and request information.

   The Evidence collection details related list appears. This related list is used to list the items for which evidence is requested.

7. Click New.
8. On the form, fill in the fields.

   Table 2. Evidence collection details form

   Field	Description
   Number	Unique number for the evidence collection detail.
   Name	A name for this request.
   Evidence collection type	Record for which evidence is requested. If you’re a user with the audit user role, the available options are: Audit task Authority document Citation Control Control objective Control test Engagement Entity Issue Policy If the request was entered by a user with the audit user role, the available options are: Audit task Control Control objective Control test Engagement Entity Issues
   Evidence for	Lists all the tables to which the evidence is applied.
   Evidence request	Unique number of the evidence request task.
   Assignment
   Assignment group	Group assigned to provide evidence. The users of this group must have the sn_grc.business_user roles.
   Assigned to	User responsible for providing evidence.
   Instructions
   Evidence collection instructions	Instructions for providing evidence. For example, list of supporting documents, files, and so on.

9. Select Save.
10. Select Request Evidence.
    When an evidence request is already in the Work in Progress state, and a new evidence collection detail is added, the evidence request task is sent to the assignee immediately.
    The Evidence related list appears with the list of evidences and the person who is assigned the request receives an email notification to provide the requested evidence. Also, the state of the request changes to Work in Progress.You can view the description. Monitor the state of the Evidence request in the stepper of the Overview page as it progresses through the evidence request process flow.