Assign a source document alert to a coordinator

Log in to the GRC: Regulatory Change Management application, review the source document alert, and assign it to a coordinator. The coordinator then assesses the applicability of the alert and completes the associated regulatory tasks.

Before you begin

Roles required: sn_grc_reg_change.manager, sn_grc_reg_change.user

About this task

As a manager, you can view and assign the source document alerts to users with the sn_grc_reg_change.user role. The user can then perform actions on the source document alerts.

Procedure

1. Log in with the sn_grc_reg_change.manager user role.
2. Navigate to All > Regulatory Change Management > Compliance Workspace.
   The Regulatory Change Management application in the Compliance Workspace is displayed.
3. Navigate to Lists > Assigned Regulatory Alerts view.
4. Select a source document type alert in the list.
5. In the Details tab, fill in the form.

   Table 1. Details tab in the Source Document alert form

   Fields	Description
   Title	Title of the source document type of alert as received from the provider. This field is automatically set to display the title.
   Citation	Citation number for the source document that is received from the provider. This field is automatically set to display the citation.
   Provider URL	URL of the alert provider. This field is automatically set to display the provider URL.
   Regulatory body URL	URL of the regulatory body that is associated with the alert. This field is automatically set to display the regulatory body URL.
   Provider	Name of the alert provider. This field is automatically set to display the name of the provider.
   Type	Type of the regulatory alert. For example, source document alert. This field is automatically set to display the type of the alert.
   Coordinator	User that the alert is assigned to.
   Dates
   Source publication date	Date when an alert is published by the regulatory body. Auto-populated field. This field is automatically set to display the source publication date.
   Comments date	Date until when the comments can be provided for the alert. Auto-populated field. This field is automatically set to display the comments date.
   Effective date	Date when the alert is going to be applicable. This field is automatically set to display the effective date.
   Compliance date	Date by which the alert is going to be compliant. This field is automatically set to display the compliance date.
   Expiration date	Expiry date for the alert. This field is automatically set to display the expiration date.
   Activity Journal
   Additional comments	Additional comments related to the alert.
   Compose
   Additional comments	Additional comments related to the alert that are added in the Compose section.
   Log of the activities	Log of the activities related to the alert. Displays the system generated changes and additional comments.
   Highlighted details
   Taxonomy	Taxonomy details associated with the alert. This field is automatically set to display the taxonomy details of the alert.

6. In the Coordinator field, assign it to a user with the sn_grc_reg_change.user user role.
7. Log in with the sn_grc_reg_change.manager role, open the selected source document alert, and mark the alert using one of the following options.

   Field	Description
   Applicable	Marks the alert as applicable.
   Not applicable	Marks the alert as not applicable. Select one of the following reasons and select Submit: No action required on the alert Duplicate alert Other As a result of this action, the stepper component in the alert page displays the stage as Completed.
   Cancel regulatory alert	Cancel the regulatory alert.
   Defer	Defer the alert to a later date.

Result

After marking the source document alert as Applicable, a new source document import task is created under the Import document tasks related list.