Create New ICT third-party service provider form
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Summary of Create New ICT third-party service provider form
The Create New ICT third-party service provider form enables ServiceNow customers to accurately capture and manage detailed identification and financial information about ICT third-party service providers. This form supports compliance with regulatory requirements by aligning identification types with regulator-defined systems and facilitates automated validations to ensure data accuracy.
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Key Features
- Type of code and Identification fields: Select from standardized identification types such as LEI, EUID, Company Registration Number (CRN), VAT number, Passenger Name Record (PNR), or National Identification Number (NIN) to correctly identify the ICT third-party service provider.
- Country code and headquarters information: Capture the country code associated with the identification code and the country where the service provider’s headquarters are located.
- Validation against GLEIF database: When using LEI codes, the system automatically validates the identifier and populates related fields like Legal name and Country of headquarters, with inline warnings if manual edits cause data discrepancies.
- Additional identification codes: Include a secondary identification code aligned with regulatory systems to enhance provider identification and ensure comprehensive data coverage.
- Person type classification: Specify whether the provider is a legal entity or an individual acting in a business capacity.
- Provider names: Distinguish between the legal name and commonly used brand or trading name of the ICT third-party service provider.
- Financial details: Record the currency of the provider’s headquarters and the total annual expense or estimated cost associated with the third-party services, supporting automatic aggregation during report generation.
- Ultimate third party identification: Indicate if the provider is the ultimate third party and capture identifying information about the ultimate parent undertaking using the same standardized code types.
Practical Benefits for ServiceNow Customers
- Ensures consistent, regulator-aligned identification and classification of ICT third-party service providers, facilitating compliance and audit readiness.
- Automated validations reduce manual errors and maintain data integrity, particularly for LEI codes linked to authoritative databases.
- Capturing financial and hierarchical information supports comprehensive third-party risk management and reporting capabilities.
- The form’s structured data capture enables streamlined aggregation and currency conversion for accurate expense tracking across third-party contracts.
On the Create New ICT third-party service provider form, fill in the fields.
| Field | Description |
|---|---|
| Type of code to identify the ICT third-party service provider | Type of code that is used to identify the ICT third-party service provider. Available options are:
Note: This field is a choice list aligned with regulator-defined identification systems. In some contexts, such as when populated from an associated third party or engagement, the field may be read-only and
auto-populated. |
| Country code of ICT third-party service provider | Country code associated with the ICT third-party service provider, based on the country where the identification code (such as CRN, VAT, PNR, or NIN) is issued. |
| Code (CRN or VAT or PNR or NIN) of ICT third-party provider | Identification number of the ICT third-party service provider, corresponding to the selected country-specific identification type, such as Company Registration Number (CRN), Value-added Tax Identification Number (VAT), Passenger Name Record (PNR), or National Identification Number (NIN). |
| Identification code of ICT third-party service provider | Identification code of the ICT third-party service provider. |
| Type of additional identification code to identify the ICT service provider | Type of additional identification code to identify the ICT service provider. Available options are:
Note: This field is a choice list aligned with regulator-defined identification systems and may be read-only when auto-populated from related records. |
| Additional identification code to identify the ICT third-party service provider | Additional identification code to identify the ICT third-party service provider. |
| Type of person of the ICT third-party service provider | Type of person of the ICT third-party service provider. Available options are:
|
| Country of the ICT third-party service provider’s headquarters | Country where the ICT third-party service provider’s headquarters is located. |
| Legal name of the ICT third-party service provider | Legal name of the ICT third-party service provider. |
| Name of the ICT third-party service provider | Name of the ICT third-party service provider. This field can list a commonly used brand name or trading name that the ICT third-party service provider operates under, which might not exactly match the legal name. |
| Currency | Currency of the country where the ICT third-party service provider’s headquarters is located. |
| Total annual expense or estimated cost of the ICT third-party service provider | Total annual expense or estimated cost of the ICT third-party service provider. Note: Provider‑level annual expense totals may be automatically aggregated during report generation when all contracts meet the required criteria. For more information, see Currency conversion and third-party total expense aggregation. |
| Is the third party the ultimate third party? | Option to confirm whether the third party is the ultimate third party. Available options are:
|
| Identification code of the ICT service provider’s ultimate parent undertaking | Identification code of the ICT service provider’s ultimate parent. |
| Type of code to identify the ICT service provider’s ultimate parent | Type of code that is used to identify the ICT service provider’s ultimate parent. Available options are:
|