---
sourceDocument: Asset Management
sourceDocumentLink: https://www.servicenow.com/docs/r/it-asset-management

 Release :

    - brazil

ft:locale :

    - en-US

ft:publication_title :

    - Asset Management

ft:clusterId :

    - itam

bundleId :

    - itam

workflow :

    - Technology


---

# Review AI-extracted metadata and contract reminder date

# Review AI-extracted metadata and contract reminder date in the Hardware Asset Workspace {#ariaid-title1}

Release version: Brazil  
Updated September 10, 2026  
![](https://www.servicenow.com/docs/portal-asset/ico-clock) 3 minutes to read  
Use the contract playbook to review and update the AI-extracted metadata and contract reminder date.

## Before you begin

Role required: sn_cm_gen_ai.ai_contract_fulfiller, ham_admin/ham_user, sn_cm_gen_ai.ai_contract_config, and now_assist_panel_user

## About this task

The Manage contract repository agentic workflow uses AI agents to extract key metadata from signed contracts and calculate contract reminder date. The metadata is extracted based on the applicable use case in the Contract
metadata extraction skill. After the extraction process is complete, a message appears on the contract record and an email notification is sent with a link to review the extracted metadata. Once you have reviewed and
submitted the extracted metadata, the contract reminder date is calculated. The reminder date is calculated based on the contract end date, auto-renewal clause, and notice period for contract renewal or termination.

To receive notifications when AI agents complete metadata extraction, verify that notifications are enabled by the administrator. For more information, see [Enable notifications for AI extracted metadata and obligations](https://www.servicenow.com/docs/access?context=cmpro-na-me-agentic-ntf&version=brazil&pubname=brazil-employee-service-management&ft:locale=en-US).

## Procedure

1. Navigate to WorkspacesHardware Asset WorkspaceContract management.
2. Select the All contracts tab.
3. Select a contract record for which you want to review the extracted metadata.
4. Select the Playbook tab.
5. In the playbook, under the AI extracted metadata section, select Extracted metadata.  
   The playbook displays the Extracted metadata section with a review overview showing the number of fields yet to review and reviewed.
6. Select Review metadata.  
   The Review Metadata page opens, displaying the signed contract document on the left and the Extracted data panel on the right. Fields that could not be extracted are tagged Missing in the document.
7. Review each field in the Extracted data panel and mark it as reviewed using one of the following methods:
   * To update a field value:
     1. Select the Edit icon ![]() next to the field to open it for editing.
     2. Enter the correct value in the field.If the value is not available in the contract document, select the Answer is missing in the document check box.

     3. Select Save.

        A tick appears on the button, indicating the field is reviewed.
     {#review-ai-extracted-metadata-ham__ol_xpf_r2v_3kc}
   * To accept the extracted value without editing:Select the Click to mark as reviewed button next to the field.

     A tick appears on the button, indicating the field is reviewed. Use the
     To review tab to track fields that still require review. The count updates as you mark each field.
   {#review-ai-extracted-metadata-ham__choices_sss_q2v_3kc}
8. After reviewing all fields, select Submit.  
   The Confirm field predictions dialog box appears, prompting you to confirm that you have reviewed all fields for accuracy before submitting.
9. In the dialog box, select one of the following options:
   * To go back and review remaining fields, select Review.
   * To confirm and submit the reviewed metadata, select Confirm and Submit.

   {#review-ai-extracted-metadata-ham__choices_ckk_1gv_3kc}  
   * The extracted and reviewed metadata is added to the mapped fields in the hardware contract.
   * In the Playbook tab, the status of the Extracted metadata section updates to Complete.
   {#review-ai-extracted-metadata-ham__ul_kwc_2gv_3kc}
10. Select the Playbook tab.
11. Under Review contract reminders, select Contract reminder date.
12. Review the Reminder date field.
    * If the signed contract contains the contract end date, auto-renewal clause, and notice period, the AI agent calculates and populates the reminder date. To understand how the date was calculated, select Show AI reasoning to view the breakdown. Modify the date if needed.
    * If any of these values are missing from the signed contract, the reminder date can't be calculated automatically. Enter the reminder date manually in the Reminder date field.
    {#review-ai-extracted-metadata-ham__choices_r1j_c3v_3kc}
13. Select Mark as complete.  
    The Contract reminder recipients page opens, displaying the list of users who are already configured as recipients for the contract reminder.
14. Configure the recipient list.
    * To add a recipient, select Add. In the Add recipients dialog box, select a user and then select Add.

    * To remove a recipient, select the check box next to the user name and select Remove.

      Note:  
      You must add at least one user as a recipient.
    {#review-ai-extracted-metadata-ham__choices_gfm_4mp_hgc}
15. Select Mark as complete.  
    The contract reminder date is saved, and the configured recipient receives a notification on the specified date to remind them of upcoming contract renewal or termination actions.

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