---
sourceDocument: Asset Management
sourceDocumentLink: https://www.servicenow.com/docs/r/it-asset-management

 Release :

    - brazil

ft:locale :

    - en-US

ft:publication_title :

    - Asset Management

ft:clusterId :

    - itam

bundleId :

    - itam

workflow :

    - Technology


---

# Create a spend transaction manually

# Create a spend transaction manually {#ariaid-title1}

Release version: Brazil  
Updated March 12, 2026  
![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read  
Create spend transactions for one-off software purchases or spend records that are not captured in your accounts payable import file. This allows you to track all software spending in one location.

## Before you begin

Role required: sam_user

## About this task

The SAM - Label Spend Transactions scheduled job processes manual transactions during its next run.

## Procedure

1. Navigate to Software Asset WorkspaceLicense operationsSoftware spend detectionAll transactions.
2. Select New.
3. On the Create New Software spend transactions form, fill in the fields.  
   For a description of the field values, see [Software spend transaction fields](https://www.servicenow.com/docs/Qo9cXNGMEK2AXdeHRmRQ6g "Software spend transaction form fields and their descriptions.").
4. **Optional:** If you already know the publisher and product for the transaction, identify it as software on the Create New Software spend transactions form.  
   Select the Is software check box, and then provide values for the Publisher and Product fields.
5. **Optional:** To exclude this transaction from being shared with the Software Asset Management Content Library team, expand the More details section and select the Exclude from content service check box.
6. Select Save.  
   The transaction is created with the State field set to New and appears in the All transactions list. The SAM - Label Spend Transactions scheduled job
   processes the transaction on its next run.

   If you provided valid values for the Is software, Publisher, or Product fields during creation, the state changes to Manually labeled after save. For details on values of the State field, see [AI-powered software spend detection](https://www.servicenow.com/docs/Boapo2mbeEq0jgfejJB8Yg "AI-powered spend detection identifies software purchases in imported spend transactions and normalizes the derived raw publisher and raw product to existing publisher and product records in Software Asset Management Content Library. This automation improves spend reporting accuracy and reduces manual classification effort.").
{#manually-update-transactions__steps_nvp_1t3_jkc}
**Related concepts**   

* [Managing software spend in the Software Asset Workspace](https://www.servicenow.com/docs/5q5H35Rqv3BDKdh185ERoQ "The Software Spend Detection feature is available in the Software Asset Workspace under License operations. Use Software Spend Detection in the Software Asset Workspace to import financial transactions, review labeled transactions, and track software spending across your organization.")
* [AI-powered software spend detection](https://www.servicenow.com/docs/Boapo2mbeEq0jgfejJB8Yg "AI-powered spend detection identifies software purchases in imported spend transactions and normalizes the derived raw publisher and raw product to existing publisher and product records in Software Asset Management Content Library. This automation improves spend reporting accuracy and reduces manual classification effort.")  
**Related tasks**   

* [Import financial transactions](https://www.servicenow.com/docs/Yyvj3s6eI~wPD2Kb3_lMUw "Import a Microsoft Excel spreadsheet of financial transaction data in the Software Asset Workspace to start managing software spending.")  
**Related reference**   

* [Software spend transaction fields](https://www.servicenow.com/docs/Qo9cXNGMEK2AXdeHRmRQ6g "Software spend transaction form fields and their descriptions.")

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