---
sourceDocument: Australia Strategic Portfolio Management
sourceDocumentLink: https://www.servicenow.com/docs/r/it-business-management

 Release :

    - australia

ft:locale :

    - en-US

ft:publication_title :

    - Australia Strategic Portfolio Management

ft:clusterId :

    - itbm

bundleId :

    - itbm

workflow :

    - Technology


---

# Financials in Project Workspace

# Financials in Project Workspace {#ariaid-title1}

* Release version: Australia
* 
* Updated March 12, 2026
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 3 minutes to read

Summarize  
![AI sparkle icon](https://servicenow.com/docs/portal-asset/ai-sparkle-icon) Summarized using AI  
This content was generated using new OpenAI-powered functionality. Results are provided on an as is basis and are not guaranteed to be accurate or complete.  

## Summary of Financials in Project Workspace

The Financials feature in Project Workspace enables ServiceNow customers to plan, re-forecast, and track project and demand financials efficiently.
It provides a streamlined view of actual and planned expenses across fiscal periods, allowing project managers and financial users to monitor costs comprehensively from past to future periods.
This helps improve financial visibility and control throughout the entire project lifecycle.
Show full answer Show less  

## Key Features

* **Financial Planning and Forecasting:** Enter high-level forecasts and create detailed cost breakdowns for planned operational (OpEx) and capital expenses (CapEx).
* **Cost Plan Management:** Add, edit, or delete cost plans and expense lines, including unplanned expenses, via intuitive side panels.
* **Re-forecasting:** Update planned expenses inline by editing quarterly and yearly totals directly within the financials grid.
* **Labor Cost Generation:** Automatically generate or refresh labor costs based on resource assignments and configured financial attributes.
* **Financial Baselines and Comparison:** Create baselines to compare initial forecasts with actual and planned costs, helping analyze variances over time.
* **Customizable Views and Widgets:** View financial data using customizable widgets such as allocated budget, forecast (Estimate at Completion), variance, and cost breakdowns by type.
* **Time Scope and Currency Handling:** Financial data is displayed across the full duration of the planning item or cost plan with fiscal calendar-based time scales and functional currency support.
* **Data Export and Personalization:** Export cost or baseline comparison data to Excel or CSV and customize table columns for tailored views.

## What to Expect

Using Financials in Project Workspace, ServiceNow customers can efficiently manage project costs by obtaining a clear, consolidated view of actual and planned expenditures. The ability to create and compare financial baselines facilitates variance analysis, improving financial oversight. Inline editing and streamlined panels reduce administrative overhead for updating financial data. Customers with resource assignments benefit from automated labor cost generation aligned with organizational financial attributes. Overall, this functionality supports better financial governance and informed decision-making throughout project execution.  
Plan, re-forecast, track the financials, and create baselines for projects and demands.

The financials view provides a streamlined perspective, showcasing the actual and planned expenses for the entire fiscal period. You can view the latest estimated cost of completion by displaying the Actual costs for the past fiscal
periods, planned costs for the current and future fiscal periods. These totals include quarter, year, and total duration of work.  
The interface gives you the ability to create cost plans, expense lines, and baselines. As a project manager or a financial user, you can:

* Enter high-level financial forecasts for planning items using the simple financials section in the Details tab.
* Work on high-level estimating for Planned opEx and Planned capEx.
* Create a detailed breakdown of the planned costs [using the financials](https://www.servicenow.com/docs/my_IeyshBL58TMoRf7kIKw "Manage budget, cost plans as forecasts, actual expenses as expense lines, and generate labor costs. Create financial baselines, and view, analyze, and compare the financial performance of your projects at required cadence in Project Workspace.").
* [Add, edit, or delete cost plans](https://www.servicenow.com/docs/U2TYbsBEtZL5LZEq8sclEQ "Create a cost plan for a required duration to track your planned and actual expenses. Edit cost plans to adjust your planned expenses and delete any de-scoped forecasts.") from the side panel.
* Re-forecast your planned expenses using the in-line editing feature.
* View a streamlined perspective, showcasing your actual costs for the past and planned expenses for the future, for the entire time scope of the planning item.
* Get a better comprehensive solution by viewing the Forecast (previously EAC - Estimate at Completion), Remaining Estimates (previously ETC - Estimate to Completion). These show Actuals of each cost plan for the total time scope and the yearly breakdowns.
* Re-forecast the planned cost for future fiscal periods by directly updating the quarterly and yearly totals using the in-line editing capability of the grid.
* [Generate labor costs](https://www.servicenow.com/docs/ASHqsUwrb2RqPdS4e8XVEw "Generate labor costs in the Financials view for attribute-based resource assignments based on the financial attributes configured in the planning attributes page.") depending on the resource assignments for the entire scope of the planning item broken down by the financial attributes configured for your organization. For more information on the planning attributes for attribute-based mapping, see [Using the Planning attributes](https://www.servicenow.com/docs/l~67fbYrwwXlkLlddR16YQ "Planning attributes are designed to define and work on attribute-based resource mapping in Resource Management and to generate labor costs for these resources in financials.").
* [Add or edit expense lines](https://www.servicenow.com/docs/~9PEbAGZDEHDj5o39ne8ZQ "Create or edit expense lines to capture the actual costs. You can associate the expense lines with a cost plan or create standalone expense lines to record unplanned expenses.") against the cost plans from the side panel with the associated cost plan details pre-populated.
* Record unplanned expenses using the New expense line side panel.
* Create and compare financial baseline to track the financials of your projects while you execute them.
* Compare the latest costs (actual expenses for past fiscal periods and planned costs for current and future fiscal periods) with the initial forecasted planned costs. To do so, create a financial baseline and use the compare baselines capability.
* Analyze the cause of variance in costs and when did this occur over time by capturing the financial baselines manually or automatically.

{#financial-planning-in-pw__ul_yny_hrv_1yb}Figure 1. Financials screen  
You can view the following information on the financials screen.

* Time scope: duration of the planning item or a cost plan, whichever has a larger fiscal period range.
* Functional currency: currency defined and used to calculate the financials.
* Customizable widgets showing different financial information such as allocated budget, Forecast (previously EAC - Estimate at Completion), Variance (the difference between budget and Forecast), breakdown of planned costs, and actuals by cost type.  
  Note:  
  Budget and Budget vs EAC Variance widgets are available for Demands and Projects only.
* Time scale: time period breakdowns to view the financials. Default value is set to Month/Period, depending on the fiscal calendar type.
* Generate labor costs: one-click solution to generate or refresh the planned labor costs for the planning item depending on resource assignments.  
  Note:  
  This option is enabled for the projects with resource assignments only.
* The pane gives you a tabulated view of the cost plan attributes . These include Name, Cost type, Expense type, Stat fiscal period, End fiscal period, Total planned cost, Employee type, and Role. You can customize these fields. For more information, see [Customize the left pane view for financials](https://www.servicenow.com/docs/ivBfqeXjK~AYX3t6lR8WPQ "Customize the left pane for financials to view custom field information.").
* In the right pane, you can view the total Actuals, Forecast, and Remaining Estimates for the selected Time scope duration. Actual expenses against a cost plan for the past fiscal periods, Actuals, Forecast, and Remaining Estimates for the current fiscal year, and planned costs for the current and future fiscal periods.  
  Note:  
  The header rows of actuals and planned are color-coded differently to help you easily identify and differentiate between the expense types.
* New cost plan: opens a simplified side-panel to create cost plan for the entity.
* Personalize option to customize the columns in the left pane of the table.
* Export option to download Cost or Baselines comparison as Microsoft Excel or CSV file.
{#financial-planning-in-pw__ul_dyq_ljj_yxb}