---
sourceDocument: Australia Strategic Portfolio Management
sourceDocumentLink: https://www.servicenow.com/docs/r/it-business-management

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    - australia

ft:locale :

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ft:publication_title :

    - Australia Strategic Portfolio Management

ft:clusterId :

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workflow :

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---

# Manage portfolio financials

# Managing portfolio financials in Strategic Planning Workspace {#ariaid-title1}

* Release version: Australia
* 
* Updated March 12, 2026
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 3 minutes to read

Summarize  
![AI sparkle icon](https://servicenow.com/docs/portal-asset/ai-sparkle-icon) Summarized using AI  
This content was generated using new OpenAI-powered functionality. Results are provided on an as is basis and are not guaranteed to be accurate or complete.  

## Summary of Managing portfolio financials in Strategic Planning Workspace

The Strategic Planning Workspace in ServiceNow allows portfolio users to view and manage detailed financials for portfolio planning items such as demands, projects, and epics.
Users can access rolled-up financial data including estimates, approved costs, benefits, and actual spending.
This enables effective tracking and management of financial performance within the portfolio to support informed decision-making and budget control.
Show full answer Show less  

## Key Features

* **Financials View at Portfolio Level:** Displays key financial fields including Budget, Forecast, Variance (difference between budget and forecast), Actuals, and Remaining Estimates for Capex, Opex, Total costs, and Benefits.
* **Grouping and Filtering:** Planning items are grouped by budget approval status by default (approved or pending approval). Users can change grouping and customize columns in both left and right grids for tailored views.
* **Expense and Cost Type Views:** Financials can be viewed by expense type or cost type depending on budget attribute configuration.
* **Timescale and Range Customization:** Users can select breakdowns by fiscal month (up to 12 months), quarter (up to 4 quarters), year (up to 5 years), or full portfolio timeline for granular financial analysis.
* **Export Capability:** Financial details can be exported to Excel or CSV for further analysis or reporting.
* **Navigation:** Selecting a planning item name opens the detailed financial record for that item.

## Key Outcomes

* Portfolio managers can accurately track financial status and performance of planning items to avoid overspending and ensure budget adherence.
* Informed prioritization and planning decisions are supported by comprehensive visibility into estimated costs, benefits, and variances.
* Customization options allow users to focus on relevant financial metrics and time periods, enhancing portfolio financial management efficiency.
* Note that portfolio financials currently support only planning items with Fiscal Calendar configuration and are not yet compatible with Investment Funding integration.
* New and existing customers must configure portfolio financials to enable these capabilities within Strategic Planning Workspace.  
View the financial breakdown of estimates, approved costs, benefits, and actuals and so on for portfolio financials.

As a portfolio user, you can view the rolled up financial values of top-level demands, projects, and epics.

You can view the costs by expense type or cost type. Using the Financials view at portfolio level, you can view different financial fields such as Budget (approved budget for planning items). These fields include Forecast, Variance (difference between
the approved budget and latest forecast), Actuals, and the Remaining Estimates for Capex, Opex, Total, and Benefits for each planning item. This information helps you track the financial status of the planning items and decide which planning items to consider for the next planning cycle. It also helps you track spend to avoid overspending.  
Using the portfolio financials, portfolio managers can:

* Track the financial performance and status of planning items.
* Arrive at an informed decision by analyzing the estimated cost and benefits of a planning item while planning and prioritizing for the next Portfolio cycle.
* View the financials based on the expense type or cost type depending on the [budget attribute configuration](https://www.servicenow.com/docs/LdycsLzD9IA9Yvn2cMwWhw "Configure the budget attribute by expense type or cost type as an instance-level to work on budget allocations for your planning items using Strategic Planning.").
* Avoid overspending on planning items by comparing the approved budget with the latest forecast and actuals.
{#using-portfolio-financials-spw__ul_s4m_yqk_zdc}  
Important:  
New and existing customers need to configure the portfolio financials to view the financials of your planning items at portfolio level. For more information, see [Configure portfolio financials in Strategic Planning](https://www.servicenow.com/docs/HWxI4fbswVzWYWVvmDMm1Q "Configuration details for properties and scheduled jobs to view and manage portfolio financials in Strategic Planning").

The portfolio financials view supports Demands, Epics, and Projects with Fiscal Calendar type configuration only.  
Figure 1. Portfolio financials grouped by Budget status with expense type as the budget attribute  
Figure 2. Portfolio financials grouped by Planning status with cost type as the budget attribute  
Note:  
Group header row displays the rolled up values for Budget, Forecast, Variance, Actuals, and Remaining estimate of all the planning items in the group.  
The default view of portfolio financials is set to display the planning items grouped by their budget approval status. Budget approved grouping lists the planning items which have the budget allocated and approved. Approval pending grouping lists the planning items which do not have any budget or if the requested budget is not approved.  
Note:  
Portfolio financials view is not yet compatible with Investment Funding. This view may not show the right budget values allocated to planning items from Investment Funding application. This will be add as a future enhancement.

In the left-grid, planning item details include name, rank, planning state, planning item type, and approved start date. These details also include total planned cost, total actual costs, total planned benefits, and ROI for the full planning item duration.  
In the right-grid, financial attributes of the planning items such as, Budget, Forecast, Variance, Actuals, and Remaining Estimates for Capex, Opex, Total, and Benefits portfolio for the portfolio timeline or breakdowns by year, quarter, month, or period.  
Tip:  
You can select the name of a planning item from the left-grid to directly access the financials record page of that planning item.

You can export the portfolio financials details to Excel or CSV using the Export option (![Downward facing arrow indicating download option.]()).

## Customize your financials view {#using-portfolio-financials-spw__section_alp_zz5_12c}

Customize the portfolio financials to view and access the required parameters helping you in better planning your portfolio and planning items.  
* You can get a more detailed and granular view of the financials at monthly, quarterly, and yearly view by defining Timescale and Range. Use time scale to select a fiscal period and filter the range within the time scale to view the financials for any specific months, quarters, or years.

  {#using-portfolio-financials-spw__table_uvy_5bw_12c__entry__2}

  | Time scale | Description and range |
  |-|-|
  | Fiscal Month | Portfolio financials view by monthly breakdown. You can select up to 12 months. |
  | Fiscal Quarter | Portfolio financials view by quarterly breakdown. You can select up to 4 quarters. |
  | Fiscal Year | Portfolio financials view by yearly breakdown. You can select up to 5 years period. |
  | Plan Timeline | Portfolio financial breakdown for the entire portfolio timeline. |
  [Table 1. Time scale and range parameters]

  {#using-portfolio-financials-spw__table_uvy_5bw_12c}
* Personalize grouping and columns in the grids.Configure the columns and groupings in the right-grid using Personalize option (![Gear icon for personalization settings.]()) to build a custom view.

  For example, if you want to compare budget and actuals breakdowns, select only these two options and apply your preferences. You can also customize the left-grid by selecting the required columns from the
  Left Grid list from the personalize settings.
* Group the planning items.By default, the financials view is grouped by the Budget status column. You can remove Budget status grouping from the Grouped by row and drag-drop the required header to change this view.

{#using-portfolio-financials-spw__ul_ipx_tbw_12c}