---
sourceDocument: Australia Platform Analytics
sourceDocumentLink: https://www.servicenow.com/docs/r/now-intelligence

 Release :

    - australia

ft:locale :

    - en-US

ft:publication_title :

    - Australia Platform Analytics

ft:clusterId :

    - par

bundleId :

    - par

workflow :

    - Platform


---

# Restrict responsive dashboard access to specific roles

# Restrict responsive dashboard access to specific roles {#ariaid-title1}

* Release version: Australia
* 
* Updated March 12, 2026
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read

Specify additional roles required to access the dashboard when you share a dashboard with specified users, groups, and roles. Only users who the dashboard has been shared with and who have one of the specified roles are able to access the dashboard.

## Before you begin

Role required: pa_admin, pa_power_user, admin, or be the dashboard owner. Other users who edit the dashboard can see this field but cannot modify it.  
Note:  
Restricting access to a dashboard to specific roles is not the same as sharing the dashboard with those roles. You must share the dashboard before you can restrict access to specified roles. The best practice, however, is to use the Share panel to share with users, groups, and roles. Restrict to roles is not recommended.

The Restrict to roles field is available only after responsive dashboards have been
enabled. If responsive dashboards have been enabled and then disabled, the
Restrict to roles field remains available but does not
affect dashboard access.

## About this task

When dashboards are migrated between releases, this field is automatically
populated with the pa_viewer and pa_contributor roles to ensure that only users who
could access the dashboard before migration can access it afterward.

## Procedure

1. Navigate to the dashboard to restrict to specific roles.
2. Click the context menu (![Context menu icon]()) and select Dashboard properties.
3. In the Restrict to roles field, specify the additional roles required to access the dashboard.  
   Users with any of the specified roles can access the dashboard only if it has been shared with them first from the Share panel. For more information, see [Share a responsive dashboard](https://www.servicenow.com/docs/letmwoTKP_4geth8Cl1zPw "Share a dashboard with other users to create a shared view of data that you can use to collaborate. You can give other users viewing rights or both viewing and editing rights.").

## Result

Only users with the restricted role are able to view the dashboard. A message on the Sharing panel indicates which roles have access. Click the roles in this message to view the properties of the dashboard.

Note:  
The ability of users to share dashboards may be limited by the administrator. For more information, see [Responsive dashboard properties](https://www.servicenow.com/docs/7KXGm_wz_FsgT_m5PTQ6Zw "Use properties to fine-tune dashboard behavior and appearance.").
**Related concepts**   

* [Remove a user from a dashboard](https://www.servicenow.com/docs/MVBZoizHFbCB~Oq0QrpnTw#manage-responsive-dashboards "Depending upon their role, users can delete or duplicate responsive dashboards, and remove a user from a dashboard. All users can mark a dashboard as a favorite.")  
**Related tasks**   

* [Share a responsive dashboard](https://www.servicenow.com/docs/letmwoTKP_4geth8Cl1zPw "Share a dashboard with other users to create a shared view of data that you can use to collaborate. You can give other users viewing rights or both viewing and editing rights.")
* [Restrict responsive dashboard sharing by role](https://www.servicenow.com/docs/cZrhapYNtMpr4YdCETVUUQ "You can configure responsive dashboard properties to restrict which users are able to share responsive dashboards.")