--- sourceDocument: Brazil Sales Customer Relationship Management sourceDocumentLink: https://www.servicenow.com/docs/r/order-management Release : - brazil ft:locale : - en-US ft:publication_title : - Brazil Sales Customer Relationship Management ft:clusterId : - omgmt bundleId : - omgmt workflow : - Customer and Industry --- # Approving or rejecting quotes # Approving or rejecting quotes {#ariaid-title1} Release version: Brazil Updated September 10, 2026 ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 3 minutes to read Summarize ![AI sparkle icon](https://servicenow.com/docs/portal-asset/ai-sparkle-icon) Summarized using AI This content was generated using new OpenAI-powered functionality. Results are provided on an as is basis and are not guaranteed to be accurate or complete. ## Summary of Approving or rejecting quotes ServiceNow's Advanced Approval Management enables sales agents to submit quotes for approval and allows designated approvers to review and decide whether quotes can proceed, require changes, or must be rejected. This process helps organizations manage financial, legal, and operational risks by ensuring quotes meet internal criteria before reaching customers. Show full answer Show less ## Approval workflow * Approval requests are generated based on configured rules considering pricing, discounts, payment terms, product details, and other business conditions. * Workflows can be sequential, parallel, or combined, with approval steps routed to specific approvers who review assigned steps only. * Approvers evaluate quote details, pricing, the reason for approval requests, and any requester comments. * Approvals or rejections are recorded per approver without granting access to other approval steps. * Approval actions can be performed via workspace, approval lists, or notifications, depending on configuration. ## Approval reminders, escalations, and ad-hoc approvers * Administrators can set automated reminders to ensure timely approvals. * Escalations occur if approval steps are not completed within configured timeframes, updating responsibility to designated approvers. * Sales agents or administrators can add ad-hoc approvers outside the standard workflow to address additional review needs. ## Override approvals and recalling requests * Authorized administrators can override approval steps to advance quotes without completing all configured approvals. * Sales agents can recall approval requests to cancel pending steps and update quotes, preventing approvers from reviewing outdated information. ## Rejection workflow and resubmission * Approvers must provide comments when rejecting quotes; rejection halts further approval steps and requires quote modifications. * Rejected or recalled quotes can be updated and resubmitted, triggering reevaluation of affected approval steps while potentially bypassing unchanged steps. * This selective reevaluation streamlines the process by reducing unnecessary approvals while ensuring compliance with approval rules. * Once all required approvals are obtained, the quote proceeds to the next sales process stage. Sales agents request approval for quotes, and approvers decide whether quotes can proceed under an advanced approval workflow. Quote approvals help organizations manage financial, legal, and operational risk by ensuring that quotes meet internal approval criteria before they are shared with customers. Sales representatives submit quotes for approval, while approvers review quote details to determine whether a quote can proceed, requires changes, or must be rejected. ## Approval workflow {#approving-or-rejecting-quotes__section_dt5_vqh_k3c} Quote approvals are managed through Advanced Approval Management, which evaluates quotes against configured approval rules and routes approval requests to designated approvers. Approval workflows can include sequential, parallel, or combined approval steps based on pricing thresholds, discounts, payment terms, product characteristics, or other business conditions. When a sales agent submits a quote for advanced approval, the system creates one or more approval requests and routes them to the appropriate approvers. Each approver is responsible for reviewing only the approval steps assigned to them. As part of the approval process, approvers review: * Quote details and pricing * The approval reason or condition that triggered the request * Any comments provided by the requester {#approving-or-rejecting-quotes__ul_jlp_nx4_k3c} Approvers can approve or reject only the approval steps routed to them. Approval actions taken by one approver do not grant access to approval steps assigned to other approvers. Advanced Approval Management supports multiple channels for taking approval actions, such as from within the workspace, from approval lists, or through notifications, depending on how the approval process is configured. ## Approval reminders and escalations {#approving-or-rejecting-quotes__section_xz2_kmt_r3c} Administrators can configure reminder schedules so that approvers receive automated notifications when their approval steps are pending. Reminders help ensure that approval requests are not overlooked and that quotes continue to move through the approval process on time. If an approval step is not completed within the time period defined by the administrator, the step can be escalated to a designated approver. When a step is escalated, the step card updates to display the escalated approver so that all parties know who is responsible for the next action. ## Ad-hoc approvers {#approving-or-rejecting-quotes__section_b5c_smt_r3c} Sales agents and administrators can add approvers to an approval request outside of the configured approval workflow when additional review is needed. Ad-hoc approvers are added at the time of submission and are incorporated into the approval process for that request. ## Override approvals {#approving-or-rejecting-quotes__section_bxt_tmt_r3c} Administrators with the appropriate roles can override an approval to move a quote forward when permitted by the organization's approval configuration. Override approvals allow the process to continue without waiting for all configured approval steps to be completed. ## Recalling approval requests {#approving-or-rejecting-quotes__section_dyg_ny4_k3c} After a quote is submitted for advanced approval, a sales agent can recall the approval request if changes are required. Recalling an approval request cancels any pending approval steps and returns the quote to a state where it can be updated. Recalling a quote helps prevent approvers from continuing to review outdated information and allows sales agents to address issues before resubmitting the quote for approval. ## Rejection workflow {#approving-or-rejecting-quotes__section_rh4_prh_k3c} If an approver rejects an approval request generated by Advanced Approval Management, the system updates the approval workflow based on the configured process. When rejecting an approval request, approvers are required to provide a comment explaining the reason for rejection. Rejection prevents the quote from progressing through the remaining approval steps and indicates that changes are required. Rejected quotes are returned for further review or updates, depending on the approval configuration. The sales agent can modify the quote and resubmit it for advanced approval. ## Reevaluating and resubmitting quotes {#approving-or-rejecting-quotes__section_enk_wy4_k3c} A recalled or rejected quote can be updated and resubmitted for advanced approval. When the quote is resubmitted, Advanced Approval Management reevaluates the quote and determines which approval steps must run again based on the configured rules. Approval steps that are unaffected by the changes may be automatically approved, while approval steps impacted by the changes are routed again to the appropriate approvers. This helps reduce unnecessary re‑approvals while ensuring that all required conditions are met before the quote is approved. Once all required approval steps are approved, the quote can proceed to the next stage of the sales process.