--- sourceDocument: Brazil ServiceNow AI Platform Administration sourceDocumentLink: https://www.servicenow.com/docs/r/platform-administration Release : - brazil ft:locale : - en-US ft:publication_title : - Brazil ServiceNow AI Platform Administration ft:clusterId : - platadm bundleId : - platadm workflow : - Platform --- # Search sources # Search sources in AI Search {#ariaid-title1} Release version: Brazil Updated September 10, 2026 ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 3 minutes to read Summarize ![AI sparkle icon](https://servicenow.com/docs/portal-asset/ai-sparkle-icon) Summarized using AI This content was generated using new OpenAI-powered functionality. Results are provided on an as is basis and are not guaranteed to be accurate or complete. ## Summary of Search sources in AI Search Search sources in AI Search allow you to define which indexed content is available in search experiences for your users. By referencing an indexed source and applying optional filter conditions, you control and limit the searchable records returned in queries. Show full answer Show less ## Search source structure A search source consists of two main elements: * **Reference to an indexed source:** This determines the base set of records searchable by the source. * **Optional filter conditions:** These are applied to the indexed source's records to restrict which records are returned in search results. You can create multiple search sources that reference the same indexed source but apply different filters to tailor search results for various use cases. ## Filter conditions Filters limit the records returned by search sources and must be based on fields that are indexed. If you want to filter on referenced record fields, those fields must be indexed first. Filters can be static or dynamic (e.g., filtering records assigned to the current user). Important limitations include: * Filters cannot reference fields from child tables of the indexed source. * Dynamic filters cannot use scripts that rely on the `current` keyword, global variables, global business rules, or script includes. ## Linking search sources to search profiles To expose search source content to users, you must link one or more search sources to search profiles. Multiple search sources can be linked to a single search profile. Note that deleting a search source does not automatically unlink it from linked search profiles; manual unlinking is required. ## Managing search sources You can view or edit search sources through various modules: * All \> AI Search \> Search Experience \> Search Sources (to see all search sources) * All \> AI Search \> AI Search Index \> Indexed Sources (to see search sources referencing a specific indexed source) * All \> AI Search \> Search Experience \> Search Profiles (to see search sources linked to a specific search profile) ## Practical benefits for ServiceNow customers * Enables precise control over which records your users can search by defining tailored search sources. * Improves search relevance and security by filtering indexed content dynamically or statically. * Supports flexible configuration by linking multiple search sources to profiles, targeting different user groups or contexts. * Provides administrative visibility and management options to maintain and preview searchable content effectively. Define search sources to make your searchable content available in search experiences. Choose an indexed source and configure optional filter conditions to limit the content that users can search. ## Search source structure {#search-sources-ais__section_at5_cs4_3nb} A search source includes two elements: * A reference to an indexed source. By default, search queries using the search source can return all records from the referenced indexed source. For more information on indexed sources, see [Indexed sources in AI Search](https://www.servicenow.com/docs/wbgc0tkdQcXHU63sXMrFeA "Indexed sources designate ServiceNow AI Platform tables and external document sets with alphanumeric text and string field content that you want to make searchable. AI Search ingests text and string fields from table records or external documents and stores their searchable alphanumeric content in its search index."). * An optional set of filter conditions applied to the indexed source's records. Indexed source records must pass all of these filter conditions to be returned as search results for queries using the search source. {#search-sources-ais__ul_q2z_ms4_3nb} You can define multiple search sources that reference the same indexed source, specifying distinct filter conditions for each. ## Filter conditions {#search-sources-ais__section_ssl_1qg_lxb} To limit the set of indexed source table records that AI Search returns as search results, you can apply filter conditions to your search source. Note: Search source filter conditions can only operate on source record fields that are indexed. Fields on referenced records aren't indexed by default. To use a referenced record field in a search source filter condition, you must first configure indexing for the field in the indexed source. For details on this procedure, see [Enable indexing of referenced table fields for an AI Search indexed source](https://www.servicenow.com/docs/9SD0SF2qjR8FeFGj1KBBbQ "Configure an indexed source to index field values from tables referenced by fields in the source table. You can index these field values for use in filters and EVAM search result configurations, index them for search, or both."). You can use static and dynamic filter conditions to filter search source records. As an example, you could apply a dynamic \[Assigned to\] \[is (dynamic)\] \[Me\] user filter to your search source. With this filter applied, the search source only returns search results for indexed source table records that are assigned to the search user. Search sources don't support any of the following filter options: * Filters that reference fields from child tables of the indexed source table. As an example, suppose you create an indexed source for the Task \[task\] table. Search sources for that indexed source can't use filters to reference fields from the Incident \[incident\] table because the Incident table is a child of the Task table. * Dynamic filters with scripts that use [the current keyword or global variable](https://www.servicenow.com/docs/access?context=c_BusinessRules&version=brazil&pubname=brazil-api-reference&ft:locale=en-US) * Dynamic filters with scripts that reference any [global business rules](https://www.servicenow.com/docs/access?context=c_BusinessRules&version=brazil&pubname=brazil-api-reference&ft:locale=en-US) * Dynamic filters with scripts that use [script includes](https://www.servicenow.com/docs/access?context=c_ScriptIncludes&version=brazil&pubname=brazil-api-reference&ft:locale=en-US) {#search-sources-ais__ul_ind_crg_lxb} For more information on filter conditions, see [Filters](https://www.servicenow.com/docs/access?context=c_Filters&version=brazil&pubname=brazil-platform-user-interface&ft:locale=en-US). To learn about relationships between parent and child tables, see [Table extension and classes](https://www.servicenow.com/docs/ju6kIGiWkTzYw3hwg2frEQ "Enable one or more child tables to share fields and records with a parent table. Administrators and application developers can only extend tables during table creation."). For details on dynamic filter options and their associated scripts, see [Create a dynamic filter option](https://www.servicenow.com/docs/access?context=t_DynamicFilterOptions&version=brazil&pubname=brazil-platform-user-interface&ft:locale=en-US). ## Linking search sources to search profiles {#search-sources-ais__section_aqc_b1x_5nb} To make your search source's content available to users, link it to one or more search profiles. You can link multiple search sources to a single search profile. For more information, see [Link a search source to a search profile](https://www.servicenow.com/docs/EAtWVyeDImhVKqTu~03NDg "Link search sources to a search profile to specify the content users can search through that profile."). ## Unlinking search sources from search profiles {#search-sources-ais__section_rp1_3x2_fkc} If you delete a search source that's linked to one or more search profiles, it's not automatically unlinked from those search profiles. You must manually unlink the search source from each search profile that it's linked to. For details on this procedure, see [Unlink a search source from a search profile](https://www.servicenow.com/docs/hQc1DiDiVuXnbiK24T1M3Q "Unlink search sources from a search profile to prevent their content from being searchable through that profile. Deleted search sources aren't automatically unlinked from search profiles."). ## Viewing search sources {#search-sources-ais__section_irq_g1x_5nb} You can view or edit search sources from any of the following application modules: * To view all defined search sources, navigate to AllAI SearchSearch ExperienceSearch Sources. * To view search sources that reference a particular indexed source, navigate to AllAI SearchAI Search IndexIndexed Sources. Open the indexed source and select its Search Source Mappings related list. * To view search sources linked to a particular search profile, navigate to AllAI SearchSearch ExperienceSearch Profiles. Open the search profile and select its Search Sources related list. {#search-sources-ais__ul_ls2_j1x_5nb} * **[Create a search source for AI Search](https://www.servicenow.com/docs/KG0Q7h4BDCLFnH9cXEybJA)** Make searchable content from an indexed source available in user search experiences by defining a search source. * **[Preview matching records for an AI Search search source](https://www.servicenow.com/docs/EWACsrS6l3acyoYNo3dyxQ)** View the ServiceNow AI Platform® table records that match a search source's indexed source table and filter conditions. *[\>]: and then