---
sourceDocument: Brazil ServiceNow AI Platform Administration
sourceDocumentLink: https://www.servicenow.com/docs/r/platform-administration

 Release :

    - brazil

ft:locale :

    - en-US

ft:publication_title :

    - Brazil ServiceNow AI Platform Administration

ft:clusterId :

    - platadm

bundleId :

    - platadm

workflow :

    - Platform


---

# Viewing table rules

# Viewing table rules {#ariaid-title1}

Release version: Brazil  
Updated September 10, 2026  
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## Summary of Viewing table rules

This feature allows ServiceNow customers to view and manage data management rules on specific tables through the Data Management Console.
It provides insights into active and inactive rules, backlog records awaiting processing, and recent rule execution history.
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## Key Features

* **Access Requirements:** Admin role is required to access the Data Management Console and view table rules.
* **Accessing Table Rules:** Navigate via All \> System Data Management \> Data Management Console \> Tables, select a table, then the Rule details sub-tab.
* **Rules List:** Displays all data management rules on the selected table with columns indicating rule status (active/inactive), rule types, and number of backlog records.
* **Backlog Tracking:** Shows the count of records that meet rule criteria but have not yet been processed, with data refreshed daily.
* **Rule Execution History:** Lists activities of rules executed in the last seven days, including filtering by rule type and number of affected records.
* **Rule Management:** Enables creation of new cleanup or archive rules to manage table data growth and optimize performance.

## Key Outcomes

* Monitor and manage the lifecycle of data within tables effectively by leveraging active data management rules.
* Identify and address processing bottlenecks by tracking backlog records and adjusting rule conditions or scheduling as needed.
* Maintain optimal data hygiene by creating cleanup rules to remove obsolete records or archive rules to move data to archive tables.
* Gain visibility into recent rule executions to assess effectiveness and impact on data management processes.  
View a summary and execution history of the data management rules that have been created on a table.

## Key benefits {#data-management-table-rules__section_fsf_pdn_rfc}

* View the current number of active and inactive data management rules on the table.
* Track the backlog of records that meet the requirements of a data management rule but haven't been processed yet.
* View rule execution history for the last seven days.
* View a detailed list of the table's data management rules. Select a rule to view a detailed summary.

{#data-management-table-rules__ul_mzc_xdn_rfc}  
Figure 1. Viewing data management rules on a table

## Required ServiceNow AI Platform roles {#data-management-table-rules__section_wsm_fvc_mfc}

The admin role is required to view the Data Management Console.

## Accessing table rules in the Data Management Console {#data-management-table-rules__section_lvm_mvc_mfc}

Access rules for a specific table in the Data Management Console by navigating to AllSystem Data ManagementData Management ConsoleTables, selecting the table, and then selecting the Rule details sub-tab.

## Rules {#data-management-table-rules__section_kj2_3js_hfc}

View a list of the data management rules on the current table.

* Determine whether a rule is active or inactive by checking the Status column.
* View the types of rules that are configured by checking the Type column.
* Monitor the number of records that meet the conditions for a rule but haven't been processed yet by checking the Records in backlog column. Data in this column is refreshed once daily.
* View a summary of records in the backlog and rule execution history by selecting a rule in the list.
{#data-management-table-rules__ul_kp3_fls_hfc}

## Total rules {#data-management-table-rules__section_nlx_w3s_hfc}

View the total number of data management rules created on the current table, including the number of active and inactive rules. Manage the growth of data in the current table by creating data management rules or adjusting current rule
conditions.

* Create a table cleaner rule to delete older or unwanted records by selecting New cleanup rule. See [Create a table cleanup rule in Core UI](https://www.servicenow.com/docs/zIfsA7OSw7uByT8oRf3IPg "Define the criteria for deleting unwanted records in a table cleanup rule.").
* Create an archive rule to move data that's no longer needed every day to an archive table by selecting New archive rule. See [Create an archive rule in Core UI](https://www.servicenow.com/docs/1m~hr8BgyOOXDOCyTZMzvQ#t_CreateAnArchiveRule "Define the criteria for archiving records by creating an archive rule.").
{#data-management-table-rules__ul_tkc_5jt_tfc}

## Records in backlog {#data-management-table-rules__section_x5f_gjs_hfc}

Track the count of records in the current table that meet the requirements of a data management rule but haven't been processed yet.

* Track the progress of different types of data management rules over time.
* Monitor data management rule efficiency and consider adjusting the conditions based on the trend in the backlog record count.
* Check for bottlenecks that indicate a large number of records in the backlog waiting to be processed.
* Look for spikes in the backlog across different types of data management rules. Consider scheduling rules at different times to avoid an influx of backlog records.
{#data-management-table-rules__ul_blv_tjs_hfc}

## Rules executed in the last 7 days {#data-management-table-rules__section_cbs_gjs_hfc}

View a list of recent rule activities on the current table. Filter the list by rule type and view the number of affected records for each executed rule.

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