---
sourceDocument: Australia ServiceNow AI Platform Administration
sourceDocumentLink: https://www.servicenow.com/docs/r/platform-administration

 Release :

    - australia

ft:locale :

    - en-US

ft:publication_title :

    - Australia ServiceNow AI Platform Administration

ft:clusterId :

    - platadm

bundleId :

    - platadm

workflow :

    - Platform


---

# Export data from a list

# Export data from a list {#ariaid-title1}

* Release version: Australia
* 
* Updated March 12, 2026
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 2 minutes to read

Export a list of records to a variety of file formats.

## Before you begin

Role required: none. Exporting to XML requires the admin role.

## About this task

Note the following important details:

* Data exported from a list may be different from what a user sees in the list view. This generally happens when a table has ACLs that are dependent on the user's current session. To avoid blocking user activity on the browser, list export is executed from a background thread and doesn't have access to user session data.
* To export records in an [embedded list](https://www.servicenow.com/docs/access?context=c_EmbeddedLists&version=australia&pubname=australia-platform-user-interface&ft:locale=en-US), export the record containing the list. See [Export data from a record](https://www.servicenow.com/docs/SxOnJP9nWejOp3m8~7_4Og "Export a record to PDF or XML.").
* To control how line breaks appear in exported CSV data, use the glide.csv.export.line_break system property. See [glide.csv.export.line_break](https://www.servicenow.com/docs/tZG20M4o7c0~GIjUctC8Qg "Some properties are available on a system properties form, but some lesser-used properties are available only from the System Property [sys_properties] table. Sometimes, the property does not exist in a base instance, but can be added if you change the value.").
* To remove unwanted HTML tags from list data, see the blog [Rendering HTML in Exported Lists](https://community.servicenow.com/community?id=community_blog&sys_id=1cdc2665dbd0dbc01dcaf3231f961967&view_source=searchResult) by a ServiceNow employee in the ServiceNow Community.
* The platform provides a default upper limit for data exports. See [Export limits](https://www.servicenow.com/docs/TynjO949Pi14Avr_KMo2tw "The platform provides a default upper limit for data exports.").
{#export-list-data__ul_lvj_xyb_j1c}

## Procedure

1. Navigate to the list of records that you want to export.
2. Select and hold (or right-click) any column header in the list.
3. Select an export option.  
   Note:  
   For export to PDF, when the accessibility property is enabled, users will get a pop up when they export to PDF where they can specify whether to create an accessible PDF or not. For more information, see [PDF generation and accessibility](https://www.servicenow.com/docs/access?context=pdf-generation-accessibility&version=australia&pubname=australia-servicenow-platform&ft:locale=en-US).
   * To export the list to Excel, select ExportExcel (.xlsx).
   * To export the list to CSV, select ExportCSV.
   * To export the list to XML, select ExportXML
   * To export the list to JSON, select ExportJSON.
   * To export the list to PDF in portrait mode, select ExportPDFPortraitExport
   * To export the list to PDF in landscape mode, select ExportPDFLandscapeExport
   * To export the list and the associated form for each record in portrait mode, select ExportPDFDetailed PortraitExport.
   * To export the list and the associated form for each record in landscape mode, select ExportPDFDetails LandscapeExport.
   * To export the list to a file using an export set, select ExportExport Set.
   * To export the list to a Google spreadsheet, select ExportGoogle Sheets.

   {#export-list-data__choices_wk4_fzb_j1c}  
   For details on using export sets, see [Export sets](https://www.servicenow.com/docs/access?context=c_ExportSets&version=australia&pubname=australia-integrate-applications&ft:locale=en-US).
4. When the export completes, select Download.

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