Clean up assessment data

  • Release version: Australia
  • Updated March 12, 2026
  • 1 minute to read

    • The assessment process generates a considerable amount of data, some of which is not useful after a short time.

    Before you begin

    Role required: assessment_admin or admin

    About this task

    The assessment process generates a considerable amount of data, some of which is not useful after a short time. Assessments include a scheduled job called Remove Old Assessment Data that is available to administrators only. The scheduled job removes these items if they are more than a year old:
    • Assessment instance questions
    • Assessment instances
    • Metric results

    By default, the scheduled job is executed manually. Administrators can configure the scheduled job to run automatically on a recurring schedule.

    Procedure

    1. Navigate to All > System Scheduler > Scheduled Jobs > Scheduled Jobs.
    2. Open the Remove Old Assessment Data record.
    3. On the Schedule Item form, set the Trigger type field to run the scheduled job on a recurring schedule.

      It is recommended to set the scheduled job to run on a weekly or monthly basis.

    4. Optional: Click Execute Now to run the scheduled job.