Create a knowledge article from an incident using an article template

Provide a resolution for an issue by creating a knowledge article from an incident with fields defined in an article template.

Before you begin

Role required: itil, sn_incident_write, or admin

Activate the KCS Integration for Incident Management plugin (com.snc.incident.knowledge).

About this task

You can create a knowledge article only when the incident is resolved and you have not already created a knowledge article from that incident.

Note:

Incident managers with the sn_km_ml.knowledge_curation_user role can use the Demand Insights for Incidents dashboard to identify which incidents have no or insufficient knowledge coverage. For more information, refer Demand Insights for Incidents dashboard.

Procedure

1. Navigate to All > Incidents > Resolved.
2. Open a resolved incident record.
3. Access the Incident-KCS article - HTML form using one of the following methods:
   • Under Related Links, click Create Knowledge.
   • Right-click the form header and click Create Knowledge.
   The Incident-KCS article - HTML template provided with the base system appears. If you want to create your own article template, refer to Create an article template.
4. On the form, fill in the fields.

   Table 1. Incident KCS Article form fields

   Field	Description
   Number	[Auto-generated] Unique number to identify the knowledge article.
   Knowledge base	Knowledge base in which the article is stored. The Incident KCS Article is stored in the [kb_template_incident_kcs_article] table.
   Category	[Auto-generated] The value of this field is automatically provided from the Category field of the knowledge.
   Valid to	Date after which the knowledge article is deleted from the database. After this date, the article does not appear in the search result.
   Confidence	Maturity of an article based on its completeness and reusability.
   Version	[Auto-generated] Displays the article version number, which is incremented when changes are made to a published article.
   Workflow	[Auto-generated] Workflow that is followed for creating the knowledge article. For more information, refer Knowledge workflows .
   Source Task	[Auto-generated] Incident record from which you have created the article.
   Attachment link	Check box to automatically download an attached article instead of opening the article, when you access an article.
   Display attachments	Check box to display attachments in the knowledge article. The attachments appear below the article text.
   Governance	An attribute of an article that enables you to control sensitive, critical, or regulated information. Not all articles have the same requirement for compliance reviews. Some articles are based on the collective experience of the people who use the articles (experience-based). Other articles have policy or legal information that require tight control (compliance-based).
   Short description	Brief description of the knowledge article.
   Issue	Information on the cause of the incident.
   Resolution	Method used to resolve the incident.

   Note:

   The Confidence and Governance fields appear when the Knowledge Management KCS Capabilities plugin (com.snc.knowledge_kcs_capabilities) is activated. For more information, see Managing the KCS article state.
5. Click Submit.
   A knowledge article is created. The article record is listed in the Knowledge related list.