Proactive Engagement life-cycle management
Summarize
Summary of Proactive Engagement life-cycle management
The Proactive Engagement application facilitates lifecycle management of solutions within IT Service Management. It allows users to manage their owned solutions and assess solutions impacting their services or products. Access the Proactive Engagement workbench via All > SOW > Proactive Engagement workbench to get a comprehensive view of all available solutions, including deployed and non-deployed statuses.
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Key Features
- Solution Management: View details of deployed and non-deployed solutions. Deployed solutions have configured engagement settings and include both custom and original resolutions.
- Update Review: For each custom solution with available updates, users can compare updated and customized versions by selecting the Review update option.
- Update Actions: Users can choose to auto-update, manually update, or ignore updates. Auto-update synchronizes the solution with the provider version, while manual updates require user intervention.
- Status Tracking: The application provides various states for deployed solutions, including Update available, Update up-to-date, Update ignored, and Pending manual update.
Key Outcomes
By effectively using the Proactive Engagement application, ServiceNow customers can streamline solution management, ensure they are operating with the most current updates, and make informed decisions regarding custom resolutions. The Update provider data feature refreshes solutions in the workbench, maintaining the relevance and effectiveness of the deployed solutions.
The Proactive Engagement application enables you to work in the life-cycle model to manage solutions that you own and to view solutions that may have an impact on services or products that you care about.
You can access the Proactive Engagement workbench by navigating to .
The Proactive Engagement Workbench provides an overview of all the Proactive Engagement solutions available on an instance. It displays the details of all the solutions available, deployed, and not deployed.
Deployed solutions, where the engagement settings are configured and are used within the organization. Proactive Engagement resolutions created through the metric rules are deployed by default. For more information, see the Configuring Proactive Engagement resolutions with DEX. Deployed solutions can be deployed as custom or original. Solutions created by using the metric rules are original. You can customize the resolution by selecting the deployed record and choosing a custom resolution. Engagement settings for the not deployed solutions are not configured.
Review solutions for the available updates
For each custom solution where an update is available, the updates can be reviewed by either selecting Review update available on the card or when the record is opened on the card click. Review update provides a comparison between the updated and customised solutions for users to make an informed decision on the next steps. The following actions can be performed:
- Auto update Removes reference to the custom resolution and will be up to date with the provider solution. The update status is changed to Up to date.
- Manual update Users go back and manually make any changes required for the solution. The solution update status updates to Manual update pending. Once the changes are done select Solution updated option either on the card or on the Review update page to move the solution update status to Up to date.
- Ignore update - The update will be ignored, and the solution update status will move to Up to date.
Proactive Engagement will be triggered only for the deployed solutions. There are different State in the deployed solutions.
- Update available New updates for out-of-the-box deployed solutions are available.
- Update up-to-date Solution shipped by ServiceNow and is up to date.
- Update ignored Available updates in the provider out-of-the-box solution is ignored.
- Pending manual update Available updates were reviewed and manually updated the solution.
For custom resolutions, you can update them automatically or manually update them. Once the updates are completed, the status changes to Update up-to-date. The Update provider data updates or refreshes the solutions in the Proactive Engagement workbench.