---
sourceDocument: Australia Platform Analytics
sourceDocumentLink: https://www.servicenow.com/docs/r/now-intelligence

 Release :

    - australia

ft:locale :

    - en-US

ft:publication_title :

    - Australia Platform Analytics

ft:clusterId :

    - par

bundleId :

    - par

workflow :

    - Platform


---

# Calendar reports

# Calendar reports {#ariaid-title1}

* Release version: Australia
* 
* Updated March 12, 2026
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 4 minutes to read

Calendar reports display date-driven events on a
calendar.  
Note:  
On instances with Unified Analytics enabled, and on new Australia instances, both Core UI reports and Platform Analytics experience data visualizations are found in the Platform Analytics library. Navigate to AllPlatform AnalyticsLibraryData Visualizations. For more information, see [Exploring the Data Visualizations library](https://www.servicenow.com/docs/Bv5mO4CZ_R04AKWknJd~aQ "Find any data visualization in the Platform Analytics Data Visualizations library so that you can share information about your data with stakeholders and other users to evaluate the trends with real-time data. With the appropriate role, you can also create a visualization.").
Figure 1. Calendar report

You can highlight calendar events by relevant criteria such as priority, status, or
escalation. Events that have no end date have a duration of one hour.

## Limitations

* You can limit the number of events that may be returned when you browse backwards in a
  calendar visualization. There is a limit of 30 days into the past, starting from the
  first day in the current Calendar view. Events that start more than 30 days before the
  first day visible on a calendar are not displayed. If you select
  Year, then the calendar includes events that start between
  December 1 of the previous year and December 31 of the current year.

  The KB article [Weekly calendar view does not display all
  entries](https://support.servicenow.com/nav_to.do?uri=/kb?id=kb_article_view&sysparm_article=KB0598360) covers scenarios in which some expected entries do not display.

  To show more or fewer days, edit the
  glide.report.calendar.max_days_back property. See [Reporting properties](https://www.servicenow.com/docs/zintzh5x33WkfX8NbS3d9Q "Use properties to fine-tune report behavior and appearance.").  
  Note:  
  Performance may degrade if this value is too large.
* This report type cannot be run as a scheduled report.
* Calendar reports on a start date field show the range of the field from the start date to the end date. Calendar reports on an end date field show only the end date.
{#c_CalendarReport__ul_jcl_tqg_t5}

## Create a calendar report {#ariaid-title2}

Create a calendar report to show and highlight date-driven events.

### Before you begin

Role required: itil, report_user, report_group, report_global, report_admin, or admin. To create a meaningful report, you must have the right to access the data you want to report on.

### Procedure

1. Navigate to AllPlatform AnalyticsLibraryData Visualizations and select New.
2. On the Data tab, give the report a name that reflects the information being grouped.
3. Select the applicable source for the report.

   | Option | Description |
   | Data source | Also called a report source, a data source is a table with filters applied to provide a single source of information for all users. For more information, see [Report sources](https://www.servicenow.com/docs/Gjd6XBnaVEKbd5MXd8ztLA#c_ReportSources "Report sources are predefined data sets for creating reports."). Note: If you select a data source used by existing reports, a notification prompts you to view them. |
   | Table | The raw data from a table with no filters applied. When you select a table, its short description appears below the table name. For trend reporting, you can also select a remote table, which aggregates, in memory, data retrieved from an external source. Then select a Trend by field option to aggregate its data. To learn more about remote tables, see [Retrieving external data using remote tables and scripts](https://www.servicenow.com/docs/access?context=remote-tables&version=australia&pubname=australia-servicenow-platform&ft:locale=en-US) |
   | External import | Choose an existing imported report source, or select the Upload icon (![Upload icon]()) to import a new file. See [Create a Core UI report from an imported Microsoft Excel document](https://www.servicenow.com/docs/gEkGqtOfcsASyz1RS4SApQ "You can import Excel spreadsheets (.xlsx files) of data maintained outside of your instance and create reports from those files."). |
   | MetricBase | MetricBase enables you to collect, retain, analyze, and visualize custom time series data on the ServiceNow AI Platform. For more information, see [MetricBase](https://www.servicenow.com/docs/access?context=metricbase&version=australia&pubname=australia-servicenow-platform&ft:locale=en-US). |
   |-|-|

   {#t_CreateACalendarReport__choicetable_t31_tst_1x}
4. On the Type tab, enter Calendar in the filter, select the report type, and click Next.  
   The application
   shows a preliminary version of the report. To view the updated report at any
   time, select Run.
5. On the Configure tab, fill in the following fields and select Next.  
   {#t_CreateACalendarReport__table_wvg_5jr_lq__entry__2}{#t_CreateACalendarReport__info-icon-singular}

   | Field | Description |
   |-|-|
   | Configure function field | Configure fields based on calculation of multiple inputs including arithmetic functions. For more information, see [Report on function fields](https://www.servicenow.com/docs/u3bX8eMBYry_FdKi9U_Lkw "While regular fields store a value in the database, a function field displays the results of a database query. The function field generates the value based on computations of other fields and constants. You can use these fields in reports and data visualizations as you would other fields."). Function field results are calculated when the report is run. You can use the results for aggregations and grouping. You have to save the report before you can configure function fields. Configured function fields appear in the Group by and Additional group by lists after you save the report. |
   | Event to display | The date-driven event to display on the calendar. This list contains fields that are in the date/time format in the data source or source table. Click the info icon (![]()) for a description of the selected event. |
   [ ]

   {#t_CreateACalendarReport__table_wvg_5jr_lq}
6. **Optional:** To limit the information displayed in the report, select the filter icon (![Filter icon]()) and specify conditions to filter the report data.  
   To learn how to construct conditions, see [Condition builder](https://www.servicenow.com/docs/access?context=c_ConditionBuilder&version=australia&pubname=australia-platform-user-interface&ft:locale=en-US).  
   Note:  
   In aggregated and list reports, language-dependent filter conditions may return zero results on localized instances.
7. Select Save to continue editing the visualization, or Save and close to return to the Analytics Overview main screen.
{#t_CreateACalendarReport__steps_xks_mfs_lr}

### What to do next

Note:  
When there are more events on a date than fit in the calendar cell, a link is shown to view the additional events.

If there are more than thirty events, the cell shows + many. Click this link to show all the events in a list view for that date.

* Select the Report info icon (![Info icon]()) and add a description of the report.
* Select the sharing icon (![Sharing icon]()) to open the Sharing menu. On this menu, you can share the report with users and groups, add the report to a dashboard, and publish the report to the web.
{#t_CreateACalendarReport__ul_q1y_c1p_mcb}

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