---
sourceDocument: Xanadu Employee Service Management
sourceDocumentLink: https://www.servicenow.com/docs/r/xanadu/employee-service-management

 Release :

    - xanadu

ft:locale :

    - en-US

ft:publication_title :

    - Xanadu Employee Service Management

ft:clusterId :

    - emplsm

bundleId :

    - emplsm

workflow :

    - Employee


---

# Export reservations to the calendar provider

# Export reservations to the calendar provider {#ariaid-title1}

* Release version: Xanadu
* 
* Updated August 1, 2024
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read

As a one time procedure, export all your confirmed reservations to your calendar
provider for synchronization.

## Before you begin

You must have the Workplace Reservation Management application
installed.

Role required: admin

## About this task

If you have installed Workplace Calendar Synchronization after using Workplace Reservation Management for a long time, run the export
scheduled job to export all your confirmed present and future reservations to your
calendar provider. During the export, for every 45 seconds, the scheduled job
exports 10 reservations to the calendar.  
The export runs based on the following conditions:

* The reservations made on the past date are not exported. Only the reservations that are on the current date and future dates are exported.
* Only the reservations that are in confirmed state are exported.
* Only the reservations made on spaces and rooms that have Reservable sync configuration are exported. For more information on how to add a Reservable sync configuration for a room or a space, refer to [Add a Reservable Sync Configuration](https://www.servicenow.com/docs/rF51D0p_OiLvvvq7U53gfg "Add workplace-workspace/desk (or) rooms that must be synchronized with the calendar provider whenever an employee makes a reservation.").
{#export-reservations-to-calendar-provider__ul_lwd_gyk_15b}

## Procedure

1. Navigate to AllWorkplace Calendar SynchronizationConfigurationScheduled jobs.
2. Select Export reservations to calendar scheduled job.
3. Select the Active field to activate the scheduled job.
4. Click Update.  
   The export process is initiated.

## Result

The export process runs in the background. For every 45 seconds, 10 reservations are exported to the calendar.  
Note:  
The application will not send any notification when the export process is complete and if any reservation is not exported.
**Related tasks**   

* [Set Workplace Calendar Synchronization properties](https://www.servicenow.com/docs/vUvZOlsfMDRvfTWZlS9SFA "Configure the properties for the Workplace Calendar Synchronization to set the Exchange Online Sync Integration Mode to Strict, Personal Authentication, or Normal mode to synchronize reservations.")
* [Add a Reservable Sync Configuration](https://www.servicenow.com/docs/rF51D0p_OiLvvvq7U53gfg "Add workplace-workspace/desk (or) rooms that must be synchronized with the calendar provider whenever an employee makes a reservation.")
* [No request handling](https://www.servicenow.com/docs/ffLWnCeoM_59wxYDk~ZMGA "Make a 'No request' call to test the configuration with the calendar provider.")
* [Synchronize past reservations](https://www.servicenow.com/docs/yDkEcQ7bKCMamrihwhgdwA "Sync reservations made in the past, that is, before configuring the reservation synchronization setup.")
* [Retrieve reservations](https://www.servicenow.com/docs/3HJQvL8btCKITpBXyXYf1w "Retrieves all the events for active reservable sync configurations from Microsoft Outlook to Workplace Service Delivery.")  
**Related reference**   

* [Microsoft Exchange Online - Calendar synchronization](https://www.servicenow.com/docs/hoDjPQBOsaT14g89eyvNpQ "Synchronize reservations between Microsoft Outlook and Workplace Reservation Management.")
* [Google Calendar - Calendar synchronization](https://www.servicenow.com/docs/JJJ3SNxOsaU3Kv6AhxrKPA "Create a connection with Google Calendar and synchronize reservations made using the Workplace Reservation Management application. You can synchronize all the reservations that are made using the Workplace Reservation Management to the Google Calendar and vice versa.")
* [Microsoft Exchange On-Premises - Calendar synchronization](https://www.servicenow.com/docs/Me7rTD1VZaLuXJZb1SYWRA "Create a connection with Microsoft Exchange On-Premises and synchronize reservations made using the Workplace Reservation Management application. You can synchronize all the reservations that are made using the Workplace Reservation Management to the On-Premises calendar and vice versa. The reservation synchronization from an On-Premises calendar to the Workplace Reservation Management is performed using various approaches like subscriptions, synchronization tokens, events, and occurrences.")

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