---
sourceDocument: Xanadu Employee Service Management
sourceDocumentLink: https://www.servicenow.com/docs/r/xanadu/employee-service-management

 Release :

    - xanadu

ft:locale :

    - en-US

ft:publication_title :

    - Xanadu Employee Service Management

ft:clusterId :

    - emplsm

bundleId :

    - emplsm

workflow :

    - Employee


---

# Add a space using Workplace Space Management

# Add a space using Workplace Space Management {#ariaid-title1}

* Release version: Xanadu
* 
* Updated August 1, 2024
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 5 minutes to read

Create a space record for every workspace located on a floor. Specify the space type
and the size of the space.

## Before you begin

Ensure that the room, area, and floor of the space are active.

Role required: sn_wsd_core.admin and sn_wsd_spcmgmt.manager

## Procedure

1. Navigate to AllWorkplace CoreSpace Administration.
2. Select Spaces.
3. Click New.
4. Open the form in the Space Management view.
   1. Right-click the form header.
   2. Select ViewSpace Management.  
      The form view changes.
   {#add-a-space__substeps_uxm_23d_rpb}
5. On the form, fill in the fields.  
   {#add-a-space__table_agj_xld_rpb__entry__2}{#add-a-space__managed-by-group}{#add-a-space__managed-by}{#add-a-space__measuring-unit-field}

   | Field | Description |
   |-|-|
   | Name | Name of the space. Ensure that you enter a unique name. For example, use the location name <kbd class="ph userinput">&lt;location-name&gt;-16</kbd> rather than just <kbd class="ph userinput">16</kbd>. Note: Do not use duplicate names as it may affect the reservation process. If you change the name of a building after updating it, a message is displayed to show that the Name will be overwritten in the next synchronization process. For more information, see [Synchronize Indoor Mapping with Workplace Service Delivery](https://www.servicenow.com/docs/WTxFteeWr57f6KAot6Qayg "Synchronize Indoor Mapping locations and map data objects with Workplace Service Delivery campus, buildings, floors, and spaces."). |
   | Title | Title of the space. |
   | Region | Region where the office is located. If your organization is located at several regions, select that region where the office that you are adding is located. |
   | Site | Location of the office campus. If there are several sites in a region, select that site where the office that you are adding is located. |
   | Campus | Name of the campus where the office operates. If there are several campuses in a site, select that campus where the office that you are adding is located. |
   | Building | Name of the office building for this workspace. If there are several buildings in a region, select that building where the office that you are adding is located. |
   | Floor | Name or number of the floor where this workspace is present. |
   | Area | Name of the area on the office floor. |
   | Active | Option to activate the location. This field depends on the Status field. If the Status is set as Future or Retired, then the Active field is turned off. |
   | Is reservable | Option to indicate whether the space is available for reservation. |
   | Status | Status of the location. * If the status of the location is active, select Active. If you set the status to Active, the Active field is enabled. * if the location will be available only in the future, select Future. If you set the status to Future, the Active field is turned off. * If the location is no longer functional for usage select Retired. If you set the status as Retired, the Active field is turned off. * To make the location available only for a temporary duration, select Temporary. This space is available when assigned to a user or for any workplace-related activities. The Active field is always enabled. {#add-a-space__ul_djk_5bt_1tb} |
   | Planned start date | Date for when you are planning to activate or reactivate the location. If the status is set to Temporary, then this date is when the location is reactivated. |
   | Planned end date | Date by when you are planning to end the Future or Retired status of the location. |
   | Actual start date | The date starting when the location should be active. |
   | Actual end date | The date by when the location must be retired. |
   | Space type | Type of the office space. To configure a new space type, see [Add a space type configuration](https://www.servicenow.com/docs/ErvPwWvZ3kHi6CT8lnZq8w "Configure the different types of spaces available in your workplace. You can add spaces based on different space types. The space types enable your employee to identify the different types of spaces that are available on a floor in a Mappedin floor map"). |
   | Space function | The field value is derived from the space type configuration of the space. |
   | BOMA type | BOMA type that you want to associate this space with. If the Space type that you selected is already mapped with a BOMA type, the field is auto-filled with the mapped BOMA type. For more information about BOMA types and to configure a BOMA type, refer to [Configure a BOMA type](https://www.servicenow.com/docs/wutrhDlegqLiCZet5p9qgw "Define a BOMA type using which you can classify a space based on its BOMA standard."). |
   | BOMA type overridden | Option to specify the override behaviour when the space type and BOMA type mapping is changed. |
   | Assignment type | Assignment type of the space. Specify if the space is a flexible or a permanent workspace. This field appears only when you select the Space type as Workspace/Desk. |
   | Managed by group | Group that manages the workplace-related operations. |
   | Managed by | Workplace manager who manages all the workplace-related operations. |
   | Capacity | Capacity of the location. By default, the value is set to 1. |
   | Capacity ratio | Capacity ratio of the location. By default, the value is set to 1. The field signifies the number people the location can accommodate, for example, 1.5,2 etc. |
   | Total capacity | The field is automatically filled and is read-only. The total capacity is calculated as: Total capacity = Capacity \* Capacity ratio. |
   | Occupancy status | The occupancy status of the space. |
   | Measurement Details ||
   | Unit | Measuring unit of the size. |
   | Size | Size of the space. |
   | Size Square Feet | Surface area computed in square feet or square meters. Ability to compute surface area automatically in square meters or square feet from the CAD polylines if polylines are defined as closed shapes or if a unit is set. For more information, see [Compute CAD file properties to extract space or room surface area](https://www.servicenow.com/docs/s644XAlQ_e5CmYsumMq9NQ "Extract room and space dimensions from CAD files or Indoor Mapping Map Studio. Use the extracted properties in Workplace Service Delivery (WSD) space measurement table."). |
   [Table 1. Space form]

   {#add-a-space__table_agj_xld_rpb}
6. Select Create QR code to generate and print QR codes for this space.
7. Select Unlink Space to unlink a space from Indoor Mapping map provider.  
   For more information about how to link and synchronize Indoor Mapping map data objects with Workplace Indoor Mapping see, [Synchronize Indoor Mapping with Workplace Service Delivery](https://www.servicenow.com/docs/WTxFteeWr57f6KAot6Qayg "Synchronize Indoor Mapping locations and map data objects with Workplace Service Delivery campus, buildings, floors, and spaces.").
8. Select Block location to define a time period to block these locations for reservation.
9. To add an image, select the Additional Actions icon (![Additional Actions to switch to the Workplace view.]()) to select ViewWorkplace.
   1. Select the Extra Information tab.
   2. Select an Image that you want to add for a room and upload it.  
      The image is used in the space cards used in the reservation experience and location directory.
   {#add-a-space__substeps_kww_dwd_bgc}
10. Click Submit.

## Result

The space is added to the area. The size of the area and the floor are calculated based on the specified space size.

## What to do next

Add an allocation, that is, associate the space to a cost center, department and workplace entity. For more information on how to add an allocation, see [Allocate a cost center, department, or workplace entity](https://www.servicenow.com/docs/S9iJnWSoYv2ulHgVfeyqhQ "Assign either a cost center, department, or workplace entity to a workplace location. Manage space consumptions, expenses, workplace assignments, and reservations based on an employee cost center, department, or workplace entity."). In the procedure, select the Spaces module instead of the Floors module.
* **[Configure a space type as usable with Workplace Space Management](https://www.servicenow.com/docs/XGG~la274_DcRkjYIfuPSA)**   
  Specify if a space type is usable or not by using the Space type configuration functionality. Specify if the space can or cannot be used for reservations.

**Related concepts**   

* [Reviewing allocation changes](https://www.servicenow.com/docs/GlF_zhhkyOn_PzmCJQqEKQ "Review allocation changes in the Space Allocation Type Change Tracker table to plan changes for your scenarios.")  
**Related tasks**   

* [Add a campus](https://www.servicenow.com/docs/log6KMGcOdfN8Q0Jtng_Rw "A Workplace Service Delivery campus contains buildings, floors, areas, or spaces.")
* [Add a building using Workplace Space Management](https://www.servicenow.com/docs/lo0Y7YOhP3NJdYNkV8MYdQ "Create a record for every building that is part of your organization. Specify to which region, site, and time zone does the building belong to.")
* [Add a floor using Workplace Space Management](https://www.servicenow.com/docs/GbJTv1Qa9MeJp9n6VmPViA "Create a record for every floor of a building. Specify the measurement details of the floor such as the total size and the usable size.")
* [Add an area using Workplace Space Management](https://www.servicenow.com/docs/Vr0FZAj_HTU5IuGEi0r62g "Create a record for every area that is located on a floor.")
* [Add a room using Workplace Space Management](https://www.servicenow.com/docs/5XqXDS5ZtLaer5tIRyzVag "Create a record for every room located in an area or a floor. Specify the size of the room. Assign the room to a cost center or a department.")
* [Allocate a cost center, department, or workplace entity](https://www.servicenow.com/docs/S9iJnWSoYv2ulHgVfeyqhQ "Assign either a cost center, department, or workplace entity to a workplace location. Manage space consumptions, expenses, workplace assignments, and reservations based on an employee cost center, department, or workplace entity.")
* [Configure a workspace or desk as flexible or permanent](https://www.servicenow.com/docs/q4jpTMYakDzYrb7SsZAS5A "Define if a space is flexible or permanent. On the Reservation portal, the availability of a space for a user profile depends on its assignment type.")
* [Update the measurement details of a workplace location](https://www.servicenow.com/docs/3bqW1hQLMkg_KCeqiQoPMQ "Specify the size of a location. If the location is an area, floor or building, then you can update or recalculate the total and usable size.")
* [Change the status of a workplace location](https://www.servicenow.com/docs/BKUf6aG1aFIjcY3ZYGkR4g "Change the availability of a workplace location to Active, Future, Temporary, or Retired. The availability of a workplace location for any workplace-related activities is determined based on the status that is set.")
* [Configure a BOMA type](https://www.servicenow.com/docs/wutrhDlegqLiCZet5p9qgw "Define a BOMA type using which you can classify a space based on its BOMA standard.")
* [Map a space type with BOMA type](https://www.servicenow.com/docs/BQgR5MVauom2AkkGo26l3w "Using Workplace Space Management, map a space type that you created using Workplace Core with a BOMA type.")
* [Create a Space Recommender rule](https://www.servicenow.com/docs/5dOr4CM~CnXPm2us0WOXdQ "Define a space recommender rule using which the qualifying spaces must be calculated when a user raises a space assistance request using Workplace Service Portal. You must have Workplace Central plugin.")
* [Raise a space assistance request](https://www.servicenow.com/docs/O3I~KMsdkUa2i3RhWsnkdg "Submit a workplace service request to get space allocation recommendations using the Workplace Service Portal. The Workplace Service Delivery space assistance provides you with the best space allocation plan options based on the space quantity and the department that you specify. You can select the most suitable allocation or none. Depending on your selection, the Space planner deploys the plan to use.")
* [Create a view-by configuration](https://www.servicenow.com/docs/aTkzPW4CDHNbJ_Ul8L6yRg "Create a configuration to filter the view of the scenario planner or building overview.")

*[\>]: and then