---
sourceDocument: Xanadu Employee Service Management
sourceDocumentLink: https://www.servicenow.com/docs/r/xanadu/employee-service-management

 Release :

    - xanadu

ft:locale :

    - en-US

ft:publication_title :

    - Xanadu Employee Service Management

ft:clusterId :

    - emplsm

bundleId :

    - emplsm

workflow :

    - Employee


---

# Add an area using Workplace Space Management

# Add an area using Workplace Space Management {#ariaid-title1}

* Release version: Xanadu
* 
* Updated August 1, 2024
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 5 minutes to read

Create a record for every area that is located on a floor.

## Before you begin

Ensure that the floor of the area record is active.

Role required: sn_wsd_core.admin and sn_wsd_spcmgmt.manager

## Procedure

1. Navigate to AllWorkplace CoreSpace Administration.
2. Select Areas.
3. Click New.
4. Open the form in the Space Management view.
   1. Right-click the form header.
   2. Select ViewSpace Management.  
      The form view changes.
   {#add-an-area__substeps_t3z_bpx_qpb}
5. On the form, fill in the fields.  
   {#add-an-area__table_usn_2px_qpb__entry__2}{#add-an-area__managed-by-group}{#add-an-area__managed-by}{#add-an-area__gross-size}{#add-an-area__usable-size}

   | Field | Description |
   |-|-|
   | Name | Name of the area. Ensure that you enter a unique name. For example, use the location name <kbd class="ph userinput">&lt;location-name&gt;-16</kbd> rather than just <kbd class="ph userinput">16</kbd>. Note: Do not use duplicate names as it may affect the reservation process. If you change the name of a building after updating it, a message is displayed to show that the Name will be overwritten in the next synchronization process. For more information, see [Synchronize Indoor Mapping with Workplace Service Delivery](https://www.servicenow.com/docs/WTxFteeWr57f6KAot6Qayg "Synchronize Indoor Mapping locations and map data objects with Workplace Service Delivery campus, buildings, floors, and spaces."). |
   | Region | Region where the office is located. If your organization is located at several regions, select that region where the office that you are adding is located. |
   | Site | Location of the office campus. If there are several sites in a region, select that site where the office that you are adding is located. |
   | Campus | Name of the campus where the office operates. If there are several campuses in a site, select that campus where the office that you are adding is located. |
   | Building | Name of the building where the area is located. |
   | Floor | Floor name or the number of the floor where this area is located. |
   | Order | When a sort Order is configured for an area, the area names are sorted accordingly. If the sorting Order value is not specified for an item, then the items are listed on top of the list (ascending order), and then, sorted alphabetically. The area names are alphabetically sorted based on the label name. |
   | Active | Option to activate the location. This field depends on the Status field. If the Status is set as Future or Retired, then the Active field is turned off. |
   | Is reservable | Option to indicate whether the area, rooms, and spaces that are located in this area are available for reservation. |
   | Status | Status of the location. * If the status of the location is active, select Active. If you set the status to Active, the Active field is enabled. * if the location will be available only in the future, select Future. If you set the status to Future, the Active field is turned off. * If the location is no longer functional for usage select Retired. If you set the status as Retired, the Active field is turned off. * To make the location available only for a temporary duration, select Temporary. This space is available when assigned to a user or for any workplace-related activities. The Active field is always enabled. {#add-an-area__ul_djk_5bt_1tb} |
   | Planned start date | Date for when you are planning to activate or reactivate the location. If the status is set to Temporary, then this date is when the location is reactivated. |
   | Planned end date | Date by when you are planning to end the Future or Retired status of the location. |
   | Actual start date | The date starting when the location should be active. |
   | Actual end date | The date by when the location must be retired. |
   | Capacity | Capacity of the area. |
   | Push down | Option to define the push down functionality if the area is associated to any allocation. The allocation is assigned to the child locations of the area, such as rooms and spaces, based on the selected push down action. Choices are as follows: * No, keep floor and space/area info separate: The cost center or department is not assigned to the areas, rooms, and spaces of the floor. * Yes, and replace existing allocations: The cost center or department is assigned to all the areas, rooms, and spaces of the floor. If an area, room, or space already has an allocation, then it is replaced. * Yes, but keep existing allocations: The cost center or department is assigned to all the areas, rooms, and spaces of the floor. If an area, room, or space already has an allocation, then it is not replaced. {#add-an-area__ul_a2k_mxq_wbc} Note: The push down functionality also depends on the Push down option enabled in the room and space of the area. |
   | Push down state | State of the push down functionality. The statuses are as follows: * In progress: The push down process is still running. * Completed: The push down process is complete. {#add-an-area__ul_pdz_m54_wpb} |
   | Managed by group | Group that manages the workplace-related operations. |
   | Managed by | Workplace manager who manages all the workplace-related operations. |
   | Measurement Details ||
   | Unit | Measuring unit of the size. Depending on the selected unit, the Total size and Usable size field name changes. For example, if you select Square feet as the unit, then the fields are displayed as Total square feet and Usable square feet. For more information, see [Compute CAD file properties to extract space or room surface area](https://www.servicenow.com/docs/s644XAlQ_e5CmYsumMq9NQ "Extract room and space dimensions from CAD files or Indoor Mapping Map Studio. Use the extracted properties in Workplace Service Delivery (WSD) space measurement table."). |
   | Total size | Total size of the area that is calculated based on the Size specified for each room, or space in the area. Depending on the selected unit, the Total size field name changes. For example, if you select Square feet as the unit, then the fields is displayed as Total square feet. The size is calculated regardless of the usability that is specified in the Space type configuration for child rooms and spaces. This field is automatically set based on the size specified in its child locations. |
   | Usable size | Usable size in the area. Depending on the selected unit, the Usable size field name changes. For example, if you select Square feet as the unit, then the field is displayed as Usable square feet. This is the amount of space that is available for planning maintenance activities, infrastructure, and so on. The usable size is calculated based on the Space type configuration for child rooms and spaces. If the Space type of a space is configured as Usable, then the size of the space is included in the calculation. This field is automatically set based on the size specified in its child locations. |
   | Size Square Feet/Meters | Surface area computed in square feet or square meters. Ability to compute surface area automatically in square meters or square feet from the CAD polylines if polylines are defined as closed shapes or if a unit is set. For more information, see [Compute CAD file properties to extract space or room surface area](https://www.servicenow.com/docs/s644XAlQ_e5CmYsumMq9NQ "Extract room and space dimensions from CAD files or Indoor Mapping Map Studio. Use the extracted properties in Workplace Service Delivery (WSD) space measurement table."). |
   [Table 1. Area form]

   {#add-an-area__table_usn_2px_qpb}
6. Select Block location to define a time period to block these locations for reservation.
7. Click Submit.

## Result

The area is added to the floor.

## What to do next

You can add an allocation if there is none. For more information on how to add an allocation, see [Allocate a cost center, department, or workplace entity](https://www.servicenow.com/docs/S9iJnWSoYv2ulHgVfeyqhQ "Assign either a cost center, department, or workplace entity to a workplace location. Manage space consumptions, expenses, workplace assignments, and reservations based on an employee cost center, department, or workplace entity."). In the procedure, select the Areas module instead of the Floors module.
**Related concepts**   

* [Reviewing allocation changes](https://www.servicenow.com/docs/GlF_zhhkyOn_PzmCJQqEKQ "Review allocation changes in the Space Allocation Type Change Tracker table to plan changes for your scenarios.")  
**Related tasks**   

* [Add a campus](https://www.servicenow.com/docs/log6KMGcOdfN8Q0Jtng_Rw "A Workplace Service Delivery campus contains buildings, floors, areas, or spaces.")
* [Add a building using Workplace Space Management](https://www.servicenow.com/docs/lo0Y7YOhP3NJdYNkV8MYdQ "Create a record for every building that is part of your organization. Specify to which region, site, and time zone does the building belong to.")
* [Add a floor using Workplace Space Management](https://www.servicenow.com/docs/GbJTv1Qa9MeJp9n6VmPViA "Create a record for every floor of a building. Specify the measurement details of the floor such as the total size and the usable size.")
* [Add a room using Workplace Space Management](https://www.servicenow.com/docs/5XqXDS5ZtLaer5tIRyzVag "Create a record for every room located in an area or a floor. Specify the size of the room. Assign the room to a cost center or a department.")
* [Add a space using Workplace Space Management](https://www.servicenow.com/docs/MH5WP~~Sr~STgfuhFmx0RA "Create a space record for every workspace located on a floor. Specify the space type and the size of the space.")
* [Allocate a cost center, department, or workplace entity](https://www.servicenow.com/docs/S9iJnWSoYv2ulHgVfeyqhQ "Assign either a cost center, department, or workplace entity to a workplace location. Manage space consumptions, expenses, workplace assignments, and reservations based on an employee cost center, department, or workplace entity.")
* [Configure a workspace or desk as flexible or permanent](https://www.servicenow.com/docs/q4jpTMYakDzYrb7SsZAS5A "Define if a space is flexible or permanent. On the Reservation portal, the availability of a space for a user profile depends on its assignment type.")
* [Update the measurement details of a workplace location](https://www.servicenow.com/docs/3bqW1hQLMkg_KCeqiQoPMQ "Specify the size of a location. If the location is an area, floor or building, then you can update or recalculate the total and usable size.")
* [Change the status of a workplace location](https://www.servicenow.com/docs/BKUf6aG1aFIjcY3ZYGkR4g "Change the availability of a workplace location to Active, Future, Temporary, or Retired. The availability of a workplace location for any workplace-related activities is determined based on the status that is set.")
* [Configure a BOMA type](https://www.servicenow.com/docs/wutrhDlegqLiCZet5p9qgw "Define a BOMA type using which you can classify a space based on its BOMA standard.")
* [Map a space type with BOMA type](https://www.servicenow.com/docs/BQgR5MVauom2AkkGo26l3w "Using Workplace Space Management, map a space type that you created using Workplace Core with a BOMA type.")
* [Create a Space Recommender rule](https://www.servicenow.com/docs/5dOr4CM~CnXPm2us0WOXdQ "Define a space recommender rule using which the qualifying spaces must be calculated when a user raises a space assistance request using Workplace Service Portal. You must have Workplace Central plugin.")
* [Raise a space assistance request](https://www.servicenow.com/docs/O3I~KMsdkUa2i3RhWsnkdg "Submit a workplace service request to get space allocation recommendations using the Workplace Service Portal. The Workplace Service Delivery space assistance provides you with the best space allocation plan options based on the space quantity and the department that you specify. You can select the most suitable allocation or none. Depending on your selection, the Space planner deploys the plan to use.")
* [Create a view-by configuration](https://www.servicenow.com/docs/aTkzPW4CDHNbJ_Ul8L6yRg "Create a configuration to filter the view of the scenario planner or building overview.")

*[\>]: and then