---
sourceDocument: Xanadu Field Service Management
sourceDocumentLink: https://www.servicenow.com/docs/r/xanadu/field-service-management

 Release :

    - xanadu

ft:locale :

    - en-US

ft:publication_title :

    - Xanadu Field Service Management

ft:clusterId :

    - fsm

bundleId :

    - fsm

workflow :

    - Customer and Industry


---

# Enter incidental expenses directly from a work order task on a mobile device

# Enter incidental expenses directly from a work order task on a mobile device {#ariaid-title1}

* Release version: Xanadu
* 
* Updated August 1, 2024
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read

Create and track incidental expenses that arise during the execution of a work order
task through the Field Service Contractor for mobile application.

## Before you begin

Role required: wm_ext_agent or wm_ext_manager

## About this task

Incidental expenses are expenses related to work orders that arise during the
execution of a task or are otherwise related to the task, such as vendor or mileage
costs, but are not standard predicted expenses such as part requirements.

You can create incidental expenses for a work order task at any point during the task
life cycle.

## Procedure

1. Access your instance using the ServiceNow Agent mobile application.
2. On the My work navigation tab, tap Today's tasks.
3. Open a work order task from the list.
4. On the Details tab, tap the More actions (![More actions icon]()) icon.
5. Tap the Log incidental function.
6. On the form, fill in the fields.  
   {#manage-incidentals__table_sbn_hqj_bvb__entry__2}

   | Field | Description |
   |-|-|
   | Type | The type of the incidental expense, such as Mileage, Car Rental, or Vendor Cost. |
   | Cost | Total cost of the incidental expense. |
   | Description | Helpful information about the incidental expense. |
   | State | Status of the expense, such as Pending or Incurred. |
   | Attachment | Option to include any supporting attachments. |
   [Table 1. Log incidentals form]

   {#manage-incidentals__table_sbn_hqj_bvb}
7. Tap Submit.

## Result

The incidental is created and can be accessed from a work order Related tab or My
incidental navigation tab.  
The system generates an expense line for the incidental expense if the following conditions are met:

* The state is Incurred
* The type is not None
* The cost is greater than zero
{#manage-incidentals__ul_zdy_qsj_jvb} If any of the conditions change, the expense line is deleted.