---
sourceDocument: Xanadu IT Asset Management
sourceDocumentLink: https://www.servicenow.com/docs/r/xanadu/it-asset-management

 Release :

    - xanadu

ft:locale :

    - en-US

ft:publication_title :

    - Xanadu IT Asset Management

ft:clusterId :

    - itam

bundleId :

    - itam

workflow :

    - Technology


---

# Receive a purchase order for contract assets

# Receive a purchase order for contract assets {#ariaid-title1}

* Release version: Xanadu
* 
* Updated August 1, 2024
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read

Receive the purchase order for assets covered in the contract by using the Renewal
purchase order task. This task is available if you have added at least one hardware asset,
created an entitlement, or selected an existing entitlement that is in the Build
state.

## Before you begin

This task is not created if you haven't selected or added any hardware assets or
entitlements or the Procurement plugin (com.snc.procurement) is not active. You must
instead manually track the financial expenses.

Role required: procurement_user

## Procedure

1. On the Contract Renewal Request form, select the Open Tasks tab.
2. Select the contract renewal request number.
3. Select the Purchase orders tab.
4. Select the purchase order number to capture the financial transactions of the contract.  
   For every asset record covered under a contract, a purchase order line item
   is created. The cost of each purchase order is the renewal cost of each
   asset covered.

   The purchase order line items are created for the entitlements that are in
   the Build state. Each entitlement added in the Planned Entitlements tab
   corresponds to a unique purchase order line.
5. Select Order.
6. Select Receive to receive the purchase order for assets covered by the contract.  
   Receiving the purchase order only updates the assets and does not create an entitlement.

## Result

The draft entitlement is published and the status is set to In use.

The purchase order receipt is listed in the Receiving Slips
tab.

The status of the purchase order and purchase order line items shows as Received. The
state of the Renewal purchase order task automatically changes to Closed Complete.
The contract renewal request flow is complete.

The substate of the old contract is set to Renewed. A contract history record is
created that displays the start and end dates of the old contract and the renewed
contract, and the renewal date. You can view the entire history of the contract by
selecting the Contract History tab in the Related Links section.

After you receive the purchase order, the state of the renewal contract is no longer
Draft and the contract becomes active. If the start date of the renewed contract has
been reached but the purchase order has not been received, the status of the
contract renewal request remains set to Draft. After the new contract becomes
active, the old contract becomes expired and the covered assets have an end
date.