---
sourceDocument: Xanadu IT Asset Management
sourceDocumentLink: https://www.servicenow.com/docs/r/xanadu/it-asset-management

 Release :

    - xanadu

ft:locale :

    - en-US

ft:publication_title :

    - Xanadu IT Asset Management

ft:clusterId :

    - itam

bundleId :

    - itam

workflow :

    - Technology


---

# Allocate a pre-allocated asset

# Allocate a pre-allocated asset {#ariaid-title1}

* Release version: Xanadu
* 
* Updated August 1, 2024
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read

Assets can be allocated from pre-allocated asset records, which creates new asset
records and reduces the Quantity in the original pre-allocated asset
record.

## Before you begin

Role required: asset

## About this task

Allocating an asset makes it a financial liability. After all pre-allocated assets
have been allocated, the pre-allocated asset record is removed from the asset
list.

## Procedure

1. Navigate to AllAssetPortfoliosAll Assets.
2. Filter the Substate column to show only Pre-allocated assets.
3. Select the reference icon in the row containing the asset to allocate.
4. Select Allocate at the bottom of the form.  
   Note:  
   If the glide.asset.create_ci_with_ire property is set to <kbd class="ph userinput">true</kbd>, a form appears when you click Allocate. On the form, fill in the Asset tag, Serial number, and Reserved for fields, then click OK.

## Result

The system creates and navigates to a new asset record, which has the same model and parent information as the pre-allocated asset. The new asset has a Quantity of one, while the pre-allocated asset's Quantity is reduced by one.

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